Provides step-by-step guidance, checklists, and forms to New Mexico school districts in taking advantage of state resources for school construction. The contents accommodate the planning, funding, project development, construction, and occupancy stages. 88p.

Provides repair and component replacement costs for 56 building types in 210 major U.S. and Canadian metropolitan areas. Maintenance cost data is provided for over 1,000 building components. Information in the book includes costs to maintain a building over its service lifetime, how many trade labor hours are required, the historic inflation rate of maintenance and repair construction cost, variation of maintenance and repair across different metropolitan areas, and lifetimes of specific building components. 400

Profiles building operations costs for 56 common building models. Local cost indexes are provided for 210 U.S. and Canadian metropolitan areas. Alternative level of service costs are shown for each operation,including custodial service, energy, grounds, maintenance, repair, management, pest control, refuse, road clearance, security, telecommunications, water, and sewer service. 248

Provides direction for disaster preparedness planning and management in a variety of disasters affecting school districts and community colleges. The book is intended for facility managers, and is organized around four phases of emergency management: preparedness, response, recovery, and mitigation. The dual issues of schools as emergency shelters and their prompt return to an educational function are covered. 38 references are included, as is an appendix advising on sheltering, mental health, debris removal, family preparedness, and other related topics. (This very large document may take several minutes to download. Or, you can right click on the link and save it to your computer.) 232p.

Identifies and discusses ten critical facilities issues, as determined by a panel of higher education and industry leaders. These are: improving communications, sustainability, balancing and articulating expectations, integrating with information technology, focusing on the customer, aligning facilities planning with institutional goals, making master planning more effective, implementing total cost of ownership strategies, managing maintenance and adaptive reuse, and instituting metrics for performance measurement. 36p.

Reports on a study of Arkansas school districts' utilities use that documents community use, and utility use and tracking practices. Concerns over rising costs, differences between large and small districts, and the need for utility tracking personnel are particularly noted. 5p.

Provides an environmental compliance model for a typical K-12 school or school. The manual is divided into organizational units that have common regulatory compliance requirements or would likely be managed as separate operational units of the school or school district. Next, the target audience for each organizational unit is defined. The manual then defines numerous activities that would likely occur within each organizational unit, and for each activity it discusses what is required to comply with the appropriate federal environmental regulations and/or which best management practices apply to ones area of responsibility. 224p.

Provides policy guidance to states for building and maintaining high-quality schools. The report identifies key areas needing attention, and covers school facilities and community planning, schools as centers of communities, public school facilities management, and public school facilities funding. Challenges, policy intent and rationale, and model policies are described under each topic, with examples of exemplary state legislation for each topic provided as well. 44p.

Presents Utah's rules for school inspection oversight, including definitions of and responsibilities of school district building officials, as well as state requirements to develop, distribute, and maintain a resource manual, and to conduct an annual school construction conference. 3p.

Summarizes the benefits of having automated external defibribillator (AED) readily available in public buildings, and the laws in all fifty states regarding their placement, use, and liability issues. 9p.

Presents the results of a survey collecting facilities data from educational facility managers. The report includes an operating costs report, which covers basic statistics on daily facilities operations including administration, construction, architecture, custodial services, energy, landscaping and groundskeeping, maintenance, and public safety; a building and space report, which explores statistics on building age and usage; a personnel data and costs report, which looks at trends in salary levels, staffing of full-time equivalent (FTE) positions, and collective bargaining representation by position; strategic financial measures that focus on the facility condition index, the needs index, and capital renewal and deferred maintenance; a peer comparison tool that allows comparison to peer or similar institutions; and data and reports from the previous year’s survey.

Presents the findings of a three-year project to collect and consolidate what are generally believed to be best practices for facilities planning and management including common terms, definitions, and metrics and translate them into a manageable, easily understood and articulated set of factors to be taken into account when making decisions about investing in educational facilities. These factors are intended to provide administrators and/or facility managers with an effective and useful decision framework for evaluating facilities investment alternatives that can support their institution's mission and help achieve its long-term goals. 11p.

Covers a variety of legal issues for school officials, with facilities issues being included in chapters on school board contracting, transportation, technology, and special education students. 216p.

This textbook on educational facility planning and design covers conceptual, descriptive, and applied aspects of the development of educational facilities. The 17 chapters are organized in eight parts entitled: Educational Architecture: History and Principles of Design; Educational Facility Planning, Planning, Programming, and Design of Educational Learning Environments; School Construction and Capital Outlay Activities; Management, Maintenance, and Operations of School Buildings; Legal and Financial Issues in Developing Educational Facilities; Research on the Physical Environment; and Models, Examples and Applications. How-to examples, step-by-step procedures, case studies, and learning activities are included which encourage unconventional thinking, and an applications toolkit includes a procedure for forecasting student populations, supported by accompanying online content containing student population forecasting programs. 437p.

Provides policy guidance and recommendations to officials and administrators at the state, local, and school district level to improve school facilities management. The policy recommendations cover statewide school facility inventories, minimum adequacy standards, environmental design and construction practices, maintenance criteria, and taxpayer investment protection. Best practices examples and a list of resources are also provided. 21p.

Examines the challenges to principals who opened new elementary schools and identifies the essential responsibilities and duties they encountered. Identifying the role and latitude of the principal at different phases of the school construction was also examined. The sample for the study included three principals from three Tennessee public elementary schools who opened a new school for the first time during the 2001-2002 or 2002-2003 school years. Several findings emerged revealing observations about the duties, responsibilities, and challenges that principals encounter opening a new school. These included: 1)The planning and design stage of the new school was developed before the principal was appointed. 2)The latitude of the principal during the construction phase varied depending on when principals were appointed. 3)There was a diverse list of duties and responsibilities consisting of processes, procedures, and functions for which no assistance was provided or formal guidelines established. 4)An incredible amount of time and energy was spent by the principal dealing with unexpected and unavoidable challenges and concerns. 5)There is a need to consult and involve all stakeholders in the process of establishing a new learning community. 6)Specific skills and attributes are needed by those who open new schools. 7)A sufficient amount of time is needed by new school openers to focus solely on the task of organizing and implementing a new school setting. 8)There is a rewarding personal and professional feeling that accompanies the challenge of opening a new school. The following recommendations are drawn from the findings of the study. The recommendations of the study suggest: 1)Principals should be appointed early in the design and planning phase of new schools. 2)Specific knowledge, skills, and characteristics are needed by those who open new schools. 3) A support system is needed for new school openers. 4)Principal preparation programs need to be improved. 168p.

Presents a glossary of terms commonly used to communicate facilities-related issues, including space planning, construction, operations, maintenance, upgrades, and demolition/replacement. The glossary was developed by a consortium of facilities management associations and is organized within their "Asset Lifecycle Model for Total Cost of Ownership Management" which correlates to the physical asset's useful life. 28p.

This provides information on team cleaning, workload (square footage), full-time vs. part-time, privatization, shift abuses, and wage and hour law.

The purpose of this manual is to provide an update of acceptable and effective maintenance and operations management practices and current standards for educational facilities. Chapters include: 1) Laws and Statutory Requirements; 2) General Maintenance and Operations Guidelines; 3) Organizational Structure of Maintenance and Operations Departments; 4) Management of Custodial Programs; 5) Management of Maintenance Programs; 6) Educational Facility Infrastructure Management; 7) Contracted Services; 8) Standard Procedures; 9) Relevant Codes, Standards, and Regulations; 10) Maintenance and Operations Program Performance Criteria. 240p.

Presents a review of research undertaken to benchmark the size of any higher education institution's property in the UK. The key findings were: 1) Using central timetabling to allocate teaching space is associated with having a smaller campus. 2) There is support for the view that space charging reduces space. 3) Institutions in more urban areas have smaller campuses, all else being equal. 18p.

Gives an overview of how United Kingdom higher education institutions currently manage their space, based on survey responses from 140 institutions. The research set out to see to what extent published good practice recommendations in space management are being followed. This study also assessed whether use of practical space management tools such as specifically space charging, space standards, and central timetabling is correlated with improved space performance. Encouraging percentages of institutions following good practice are reported, and perceived gaps in practice and lack of data are detailed. 48p.

Details two measures to calculate and benchmark the total cost of a higher education institution's non-residential estate in the UK. Sustainable estate provision is the maintenance, operation, cleaning, and depreciation expenditure per square meter required to maintain the property in fit condition. Total estate provision combines the sustainable estate provision with an estimate of the opportunity cost of the capital which is tied up in buildings and the land beneath them, in that the institution foregoes the benefit selling the property and investing the proceeds elsewhere. Includes 19 references. 29p.

Details the present environment of declining school funds and offers advice on cost savings in a variety of management areas, including building scheduling, custodial services, and groundskeeping. Specific chapters are dedicated to ideas for community colleges and suggestions for alternative revenue sources. Appendix B offers a lengthy list of cost-saving tips presented as a checklist for consideration within the readers own district. 224p.

Discusses the proper maintenance and renovation of schools, and how proper maintenance makes economic sense even in difficult economic times. The authors offer tips and guidelines for addressing school maintenance and renovation issues, details on planning and implementing maintenance and renovation projects at both the school and district levels, and a discussion of future issues confronting school maintenance and renovation. Scenarios, case reviews, and practical exercises in school renovation and maintenance are considered in an issue-by-issue format. Includes 176 references. 190p.

Discusses key elements for managing a higher education institution's facilities portfolio, with three sections presenting issues in the order in which they should be addressed. The first section discusses the importance of an institution's mission and strategic goals, estimating future demand through enrollment forecasting, and the development of a strategic vision for the campus in terms of development of its facilities. The second section reviews the elements of a comprehensive facility assessment, the importance of an "environmental scan" to determine external mandates that will affect capital decisions and the institution's resulting capital plan. The third section covers the essential components of a campus master plan, its financing issues and implementation strategies, and the organizational requirements for effective management of the facilities portfolio. 148p.

Discusses opportunities and benefits for sharing administrative and support services between schools and school districts, particularly as a means to mitigate the necessity to consolidate. Types of shared services described include purchasing, transportation, food service, administrative support, technology, and facilities management. Seven benefits of shared services described are savings, standardization, attracting of highly qualified personnel, retention of local control, flattening out peaks and troughs, and lowering political opposition. Includes 70 references. 29p.

Advocates competition over consolidation as a means to achieve school efficiency in Arizona, with school choice and expansion of charter school opportunities recommended. The costs and experiences of Arizona and other states with consolidation as well as the impact of consolidation on student achievement are discussed. 46p.

This volume presents high performance guidelines for the maintenance and operation of schools. Information in this volume will help ensure that high performance school buildings continue to operate as their designers intended, providing optimal health, efficiency, and sustainability. Introductory chapters are geared toward district and managerial staff. The remaining chapters address the needs of maintenance, custodial, and groundskeeping staff and cover such topics as cleaning and calibrating building systems, selecting green cleaning products, and reducing waste. Specific guidelines are included for the building envelope, lighting, HVAC, landscaping, plumbing, and snow management and de-icing. 82p.

These procedures describe the following: plant operations and maintenance policy; safety in school operations; supplies; basic office cleaning; restroom cleaning and sanitation; hard surface floor maintenance; classroom and corridor cleaning; and basic carpet care. 56p.

The Brevard County School Board has issued this document detailing maintenance and custodial standards district wide for its schools. Guidelines first address the general procedures and maintenance for the school, including universal precautions for the protection of the custodial staff. It then details maintenance and cleaning requirements for each area of the school, including classrooms, restrooms, cafeterias, gymnasiums, locker rooms, and corridors. Samples of facility custodial assessment forms; emergency lighting, fire extinguisher inspection, and air conditioner maintenance/service log sheets; and monthly custodial preventative maintenance forms are included. 51p.

Written for decision-makers in school buildings, district offices, and boards, this book outlines the major aspects of school maintenance and renovation, with a focus on cost-effectiveness. Chapters include: 1) How Schools are Funded; 2) Organization of Maintenance, Engineering, and Operations Staff; 3) School Board Policies for Maintenance and Operations; 4) Administrative Process--The Paper Chase; 5) Capital Improvement and Maintenance Planning; 6) Cost Maintenance; 7) Deferred and Preventive Maintenance; 8) Emerging Role of Technology; 9) Contract Maintenance--External Management Service; 10) Regulatory Aspects of Maintenance and Operations; 11) Cost-Effective Procurement Processes; 12) Deciding to Renovate; 13) Planning the Educational Program; 14) Selection of the Architect; 15) What the Architects Does; 16) Renovation Funding; 17) Alternative Funding Plans; 18) Bidding and Contractor Selection; 19) School Operating During a Renovation; 20) Bringing Closure to the Project; and 21) The Price of a Good Education. 200p.

This survey rates facilities costs and practices for Michigan school districts. Twenty-one key measures were tabulated, assessing many different types of salaries and costs on a per student, square footage, and acreage basis. Contracted services information and four years of historical data are also included. The report is designed to assist facilities managers in assessing their district's expenditures against those of the group. 22p.

This guide is designed for facility and maintenance managers who are facing "repair or replace" decisions for their buildings. Filled with useful information and resources to aid in the decision process, this hands-on reference shows how to accurately rate the condition of existing equipment and components, effectively assess options, and avoid making costly mistakes. Detailed step-by-step instructions are provided, along with forms listing specific criteria identified for rating each building component. 452p.

The Bureau of Indian Affairs (BIA) is responsible for providing over 48,000 children with a safe place to learn. In response to concerns that data in its old information system did not accurately reflect the condition of facilities, BIA acquired a new system, called the Facilities Management Information System (FMIS). GAO was asked to determine whether FMIS addresses the old system's weaknesses and meets BIA's management needs, whether BIA has finished validating the accuracy of data entered into FMIS from the old system, and how well the quality control measures are working for ensuring the accuracy of new data being entered into the system from individual schools. 39p.

The document was developed as a guide for designing and maintaining an information system about the condition, design, use, management, and financing of elementary/secondary education facilities. It includes commonly used measures, data elements, and a list of additional resources for the practitioner. Chapter 1 describes the purpose, scope, and intended audience for this guide. Chapter 2 describes how to use this guide to develop a customized information system, including how the facilities data should link to other data systems. Chapter 3 examines some key measures, such as school utilization, functional age, deferred maintenance, and expenditures per student, and discusses the challenges in standardizing the definitions of these terms. Chapter 4 lists hundreds of facility data elements, including standard definitions and options. Chapter 5 identifies additional resources, including sources for data elements and their definitions, that will be helpful to those involved in compiling school facilities data. [Authors' abstract.] 92p.

Describes the problem of deferred maintenance for school facilities, especially from the perspective of small rural districts. It examines the extent, causes, and consequences of deferred maintenance as well as recommendations for policy, practice, and funding that can help correct this national problem. 23p.

The planning guide was developed to help readers better understand why and how to develop, implement, and evaluate a school facilities maintenance plan. The guide is designed for staff at the local school district level, where most facility maintenance is planned, managed, and carried out. This audience includes school business officials, school board members, superintendents, principals, facilities maintenance planners, maintenance staff, and custodial staff. The document is also relevant to the school facilities interests of state education agency staff, community groups, vendors, and regulatory agencies. The guide focuses on: (1) school facility maintenance as a vital task in the responsible management of an education organization; (2) the needs of an education audience; (3) strategies and procedures for planning, implementing, and evaluating effective maintenance programs; (4) a process to be followed, rather than a canned set of "one size fits all" solutions; and (5) recommendations based on best practices, rather than mandates. The document offers recommendations on the following issues, which serve as chapter headings: (1) "Introduction to School Facilities Maintenance Planning"; (2) "Planning for School Facilities Maintenance"; (3) "Facilities Audits (Knowing What You Have)"; (4) "Providing a Safe Environment for Learning"; (5) "Maintaining School Facilities and Grounds"; (6) "Effectively Managing Staff and Contractors"; and (7) "Evaluating Facilities Maintenance Efforts." 184p.

Consists of three forms for assessing an individual's facilities management skills. One form is for the user's self-assessment, one is for distribution by the user to colleagues so that they may assess his/her skills, and the third form is an analysis sheet use to compile the results of the previous two sheets to form a completed assessment. 12p.

This guide is designed to help higher education facilities managers, through the implementation of preventive maintenance (PM), to increase the life of facility systems and equipment, lower overall operating costs, and provide maximum responsiveness to the college/university community. Part One, "Selling the Need," is designed to address the institutional facility manager's preventive maintenance challenges and to provide necessary information to determine an appropriate direction. The tools in Part Two--models of typical campus buildings--help to answer the question, "What resources are required to implement a PM program if I could fully fund it?" Then, assuming that the budget does not allow for full funding, as is sometimes the case, it addresses what the optimal way is to allocate PM resources to achieve a successful PM program. Part Three includes PM standards and checklists for equipment priority levels, maintenance requirements, and frequencies. (Appendices contain information on return-on-investment models, rating an institution's PM program, integrating computerized maintenance management systems, and organizational resources.) 150p.

Offers guidance on facility management plans, describing their purpose, content, scope, and preparation. Clarity and flexibility is emphasized, and a model plan is provided. 23p.

This paper attempts to identify benchmark considerations when entertaining the question of private management of public school facilities. Management possibilities include contracting for services and charter conversion. The paper also highlights elements of contract law pertinent to formal agreements made between school districts and private providers. In the early stages of doing business with private providers, care must be taken to control the spin of public opinion. Building support for reform efforts is an incremental process requiring a constant flow of factual information, anecdotal evidence, and independent research findings. Emphasis must be placed on beginning contract negotiations early in the process to ensure that all provisions are artfully crafted and meet with broad acceptance--particularly important when negotiating how those provisions affect existing labor agreements. The paper includes a suggested list of contract contents, starting with recitals/preamble; definitions; establishment or determination of school sites; term of agreement and starting date; mission statement; goals, objectives, and pupil performance standards; and financial arrangements, among other provisions. This list provides a starting point for drafting the contract between school authorities and a school management vendor.

The purpose of this publication is to provide a resource or guide for educational facilities in establishing or developing a maintenance trades organization that is sufficient to accomplish basic facilities maintenance functions. The guidelines are intended to suggest staffing levels for those routine facilities maintenance activities that are normally funded through an annual operating budget. The categories of maintenance included are usually referred to as preventive, corrective, reactive, emergency, and support maintenance. 236p.

This guide to the improvement of maintenance operations focuses on organization, inventory, continuous inspection, planning, scheduling, and program management. It provides guidelines on implementing a management system, and on customizing it to fit the needs of a particular organization. Chapters discuss the principles of controlled maintenance, history files, work classification, work input control, planning and estimating, material coordination, scheduling, work performance, buildings and grounds, predictive maintenance, and cost accounting. 137p.

This book addresses the administrative procedures associated with planning and managing school facilities and discusses planning from the perspective of both individual facility projects and more comprehensive district-wide efforts. Part One examines historical and contemporary perspectives on school facility planning. A systems perspective is provided for defining the adequacy of school buildings, and the effects of changing demographics, school reform, technology, and obsolescence are detailed. Various planning paradigms and needs assessment are the focus of Part Two. Part Three examines specific tasks related to completing a facility project, including public opinion polling, securing professional services, and management responsibilities before, during, and after construction. Part Four includes focused issues: planning elementary schools, planning secondary schools, making enrollment projections, working with other agencies, choosing between renovation and new construction, financing capital outlay, and maintaining facilities once they become operational. 279p.

This brochure shows how school facility administrators and business officials can make smart energy choices to reduce school operating costs and create better learning environments. It provides guidelines on ten key elements to consider for designing a high performance school: site design, daylighting and windows, energy-efficient building envelope, renewable energy systems, lighting and electrical systems, mechanical and ventilation systems, environmentally sensitive building products and systems, water conservation, recycling and waste management, and transportation. 7p.

This book focuses on and deals specifically with the preparatory tasks that lead to effective utilization and application of maintenance resources: planning, parts acquisition, work measurement, coordination and scheduling. It addresses maintenance management, performance and control, and it clarifies the scope, responsibilities and contributions of the Planner/Scheduler function and the support of other functions to Job Preparation, Execution, and Completion. 320p

Compares the school system's performance to peer school systems and benchmarks. Facilities areas studied include maintenance, transportation, food service, central storeroom, capital projects, finance, and technology. These are measured against policies, procedures, and other standards promulgated by the Metropolitan Board of Education. For each area, major strengths and weaknesses, along with the reasons for them, are described. A long range-planning model, recommendations for improvement, and descriptions of non-compliance, fraud, and abuse are included. 1009p.

This paper briefly discusses research on the negative impact of indoor air environments within educational facilities and the positive impact of a scientifically based cleaning process. Included is a form for calculating the environmental performance for a school environment and definitions of relevant terms. Final sections discuss building management and cleaning and list the principles of cleaning effectiveness in school environments. 10p.

Evaluates the cost impacts of consolidation in rural school districts in New York over the 1985 to 1997 period. Holding student performance constant, school district consolidation substantially lowered operating costs, particularly when small districts were combined. The operating cost savings ranges from 22 percent for two 300-pupil districts to 8 percent for two 1,500-pupil districts. In contrast, consolidation lowers capital costs only for relatively small districts, and capital costs increase substantially when two 1,500-pupil districts come together. Overall, consolidation is likely to lower the costs of two 300-pupil districts by over 20 percent, to lower the costs of two 900-pupil districts by 7 to 9 percent, and to have little, if any, impact on the costs of two 1,500-pupil districts. State aid to cover the adjustment costs of consolidation appears to be warranted, but only in relatively small districts. Includes 44 references 56p.

This report presents U.S. comparative data, collected during the last quarter of 2000 from 248 educational institutions, on facility operating costs, including general information and profiles about the participating institutions. The report provides operating cost ratios for eight common functions performed in educational facilities, including comparative data for in-house labor and total utilities costs. Additionally, the report presents data on operating costs as well as staffing, salary, and union representation information. 190p.

Tools for analyzing, comparing, anticipating, and managing the implications of engineering, maintenance, operating, and design decisions, and integrating facility systems for best results. The Handbook's life-cycle approach helps put relevant issues in context -- cost, durability, maintainability, operability, safety, and more. Includes information on facility financial management; facilities management; facility life-cycle process; facilities engineering; electrical, lighting, and mechanical systems; facility construction process; and facilities maintenance. 1,100p.

This thorough reference covers all aspects of facility management, from design and construction to business practices and the technology infrastructure Includes a CD-ROM with budget samples, plans, cost-benefit analyses, project schedules, audit checklists, sample documents, standards, and links to all the relevant organizations and associations on the Web. The books 31 chapters are organized into five parts, with most fitting into the areas of planning, analysis and design, implementation and management, or technology. Chapters address benchmarking and strategic planning issues. 752p.

This manual was designed to be used as part of the Workshop on Environmental Compliance and Pollution Prevention for campus-based facilities. It contains basic information on New York state and federal laws, rules, and regulations for protecting the environment. The objectives of this guide and the associated workshop are: (1) to instill the principles of pollution prevention into daily staff practices; (2) to foster recycling and reuse of spent and used materials; (3) to reduce waste disposal to the extent possible; (4) to raise the awareness of the impact of individual daily actions on the environment; and (5) to review the requirements of specific New York state and federal regulations that interface with many daily work practices. 47p.

This paper examines the impact current maintenance and operations (M&O)practices have on U.S. school performance and offers possible opportunities for improvement through the judicious use of technology and methodology. The paper also presents a regional comparative analysis of M&O costs across the country. A list of equipment and their service life is provided as are suggested equipment to be considered for M&O programs, the financial benefits of preventive maintenance operations, and ways of integrating new M&O into existing plans. Final sections examine the budgeting of M&O processes in new school construction projects, and the steps school officials can take to implement a proper M&O plan that can avoid excessive costs, protect assets, and increase staff productivity. (Contains 16 references.) 16p.

With easy to read instructions and illustrations, this book makes the process of maintaining accessible facilities readily achievable. It is divided into four sections: Guidelines, Definitions & Diagrams, Checklists, and ADA & ADAAG. The first section includes instructions for maintaining accessibility in areas such as entrances, lobbies, corridors, assembly rooms, and cafeterias. With the checklists in hand, the person responsible for ADA compliance can easily and accurately assess the facility's accessibilty and make notes of any areas in need of modification. 246p.

Presents comparative data on facility management costs and staffing based on responses from 193 U.S. postsecondary educational facilities and K-12 institutions during 1997-98. Lists data from both private and public institutions, beginning with Section 1, which contains general data on the survey response tally; and institutional profile. Section 2 lists comparative data for institutional costs and staffing levels, including costs for facility operations, in-house labor, and utilities. Section 3 compares personnel data and costs, including position salaries, average annual position staffing, percent unionized, and personnel data and costs by institution series. Section 4 lists energy/utility costs and consumption, including mean electric, natural gas, fuel oil, coal, steam, and chilled water usage. 287p.

This manual discusses school facility cleaning and maintenance from the expanded perspective of work management, physical assets management, and resource management. Work management encompasses the organization of work and personnel, scheduling of daily or routine duties and tasks, and handling of demand work. Physical asset management includes developing historical data relating to the facilities, updating and changing that data, managing facility assets, and providing asset accounting. Resource management includes identifying cleaning procedures, developing and maintaining a preventive maintenance program, supporting a full inventory and purchasing system, tracking in-house and outside service costs, and interfacing with the school district's financial management system. A reference section contains guidelines and forms for custodial equipment storage and care, including safety measures and employee management forms. 96p.

This report summarizes the Newark Public Schools Facilities Management Plan that describes the process by which the district assesses projected enrollments and program space needs to support the Core Curriculum Content standards; determines space deficiencies; and analyzes corrective options. The document presents district and plan overviews as well as data collected from the five School Leadership Teams (SLT) that examined school space issues within different geographical regions in the district. Each SLT report includes a summary of existing conditions, physical space analyses and deficiencies, facility operations costs, and deficiency and correction budgets for each school on an item-by-item basis. 190p.

This describes what an O&M assessment is, who should perform it, the benefits of an assessment, what it costs, and the process for performing an assessment. Includes a glossary of terms and sample site-assessment forms, a request for proposal checklist, sample procedures and plan, and a sample master log of findings. 54p

This guidebook provides maintenance and operations guidelines for managing General Services Administration (GSA) child care centers within the same standards and level of a GSA operated facility. Areas covered address cleaning standards and guidelines; equipment funding and inventory; maintenance of living environments and problem areas; checklists for school safety, health, and security; designing and remodeling; and playground maintenance. Also covered are the roles and responsibilities of child care providers, and comments on operation costs and quality. Final sections address issues on fundraising such as legal considerations and steps to fundraising success. 115p.

To assist higher education facility officers in documenting their financial needs for renewing and renovating existing physical facilities, tools to identify vertical infrastructure maintenance needs are examined for accuracy against observed conditions at a large public university. Data developed for U.S. Army facilities is utilized in three different ways to identify whether such data will be accurate in higher education facilities. The application methods explored are selected to utilize as much data as possible that is familiar to non-technical people while still providing a reasonable reflection of changing annual needs. The selected funding needs model is accurate within 10 percent, a similar level of error when compared to the physical assessment techniques used. The model is also useful for planning purposes to identify future resource needs and documenting costs for overhead charges. Appendices contain a building maintenance database report and building evaluation form. 297p.

Information for school maintenance staff in their role of providing clean, attractive, and pleasant educational facilities for students and staff. Addresses local school division policy. Presents general guidelines of first aid and safety, including guidelines for treating choking, giving CPR, treating of burns and poisonings, handling of environmental injuries, and caring for and using various types of safety and disaster equipment. Presents the Workplace Hazardous Materials Information System. Examines the development of a properly supplied and maintained caretaker's room. Explains the types of chemicals available to caretakers and their intended use. Covers cleaning procedures from dusting and cleaning chalkboards to all aspects of floor care, including finishing/sealing, spray buffing, and stain removal, and troubleshooting. Presents a sample facility review form which provides a means of determining that the various areas of a facility are acceptable or needing improvement. Includes a glossary of terms related to building maintenance and cleaning.

This book presents six papers focusing on the application of the strategic assessment model (SAM) to the management of higher education facilities. The papers are part of an ongoing effort by the Association of Higher Education Facilities Officers to provide comparative cost and staffing information and to develop a benchmarking process. The papers explain the origins of SAM, the core competencies related to facilities management, and how these can be affected by SAM. The papers also relate SAM to the Baldrige National Recognition standard and suggest ways of using SAM as a management tool. Following an introduction by Douglas K. Christensen, the individual chapters are: (1) "Understanding the Strategic Assessment Model"; (2) "Linking the Balanced Scorecard to Your Strategy"; (3) "APPA's Four Core Competencies"; (4) "More Than a Feeling: Deployment of SAM within Baldrige"; (5) "What Is Benchmarking?"; and (6) "Conclusions: Where Do We Go from Here?". (Contains 62 references.) 130p.

This book is divided into 10 chapters, covering management, engineering economics, civil engineering and construction projects, maintenance, energy efficiencies, HVAC, mechanical engineering, instrumentations and controls, electrical engineering, and environmental health/safety. The book is intended as the primary reference source for Certified Plant Engineers who usually work in the industrial sector, however it covers duties applicable to educational facilities operators. 729p.

This book examines the profession of the school business administrator within a city school system. It opens with a brief history of school business administration and then examines the responsibilities, duties, and educational and experience requirements; the procedures for establishing or restructuring a school business administrator's position , compensation, and evaluating an administrator's performance. The final chapter explores emerging issues, problems, challenges, and concepts of school business administration. 132p.

Assists New Jersey's Abbott districts with the preparation of their five-year facilities management plans so that the districts and the State will comply with the requirements of the Abbott v. Burke decision. The guidelines describe the educational adequacy assessment process and indicate options that districts should consider during the planning process. Also included is a summary of information to be included in each district's plan and evaluation criteria that will be used to review them. 24p.

The Des Moines Independent Community School District (Iowa) has initiated management support services in the custodial/security areas that have reduced administrative costs, provided for more efficient use of staff time, and streamlined inventory and maintenance management. This presents data tables on the department's operating budgets; describes its computerized inventory tracking system; and details its general operational responsibilities, including staff job descriptions and staff selection, evaluation, and development. Finally, the document presents an evaluation on department adherence to standards, policies, and regulations regarding personnel, in-service/staff development, commendations, maintenance procedures, equipment replacement, supplies, budgeting, security, the establishment of regulatory committees, and areas of future planning.

This survey and self-analysis tool was designed to identify most of the variables that impact institutional custodial operations, as well as to establish some reliable standardized benchmarks for the industry. It will help the facilities manager to better understand custodial costs and staffing levels. This was developed to supplement APPA's publication, Custodial Staffing Guidelines for Educational Facilities. 15p.

This manual provides guidance in the maintenance requirements of primary education schools covering roofing; floors and walls; doors and windows; external and internal finishes; heating, plumbing, and drainage; electrical installations; paved and grassed surfaces; and furniture and loose equipment. The basic considerations are covered for each area followed by a list of the types of problems encountered, why these problems arise, and tips for maintenance surveillance. Also included is advice on work planning covering applications, appointing consultants and contractors, and key points on health and safety regulations. An appendix contains grant regulations for minor works to national schools and maintenance checklist sample forms. 213p.

Highlights 23 cost-saving conservation initiatives at 15 public and private postsecondary institutions across the United States. Savings per project ranged from little more than $1,000 to $9 million, and the total savings across the 23 projects were $16.8 million, which represents an average of $728,500 per campus. The projects address issues of transportation, energy and water conservation, materials re-use and redistribution, composting, recycling, and management of hazardous chemicals. 77p.

Presents comparative data on facility management costs and staffing based on responses from 213 U.S. postsecondary educational facilities during 1995-96. Lists information from both private and public institutions, grouped in sections identical to the survey. The sections are: general data; personnel data and costs; energy/utility cost and consumption; and the custodial addendum. Additionally, the report presents statistics for each institution and raw data for all institutions.

This four-book publication on managing the physical plant of campuses has 67 chapters covering general administration and management, maintenance and operation of buildings and grounds, energy and utility systems, and facilities planning, design and construction. 1,750p.

This manual describes the basics of good school maintenance, including managing the program, using computers, controlling energy costs, ensuring safe practices, designing buildings for efficient maintenance, and being informed about environmental issues. Included are guidelines for operating cleaning and general building services and guidelines for building maintenance, specifically, caring for the exterior and roof. Procedures for maintaining school grounds are detailed, as well as the maintenance of mechanical equipment, including heating and air conditioning systems, sanitary systems and fixtures, sewage treatment plants, and electrical systems. 279p.

This is the maintenance code for school facilities constructed in Illinois between July 1, 1965 and March 24, 1995. Chapters cover General Requirements; Use of Model Codes and Standards; Construction Requirements; Special Occupancies; Protection Requirements; Heating, Ventilating, and Incinerators; Electrical Systems; and Plumbing. 151p.

This book compiles what is considered the best maintenance and operations articles that have appeared in the journal "School Business Affairs, International" in recent years. The collection ranges from an overview of maintenance program management to specific maintenance projects such as recycling and pesticide use. Articles are categorized under the following broad topic areas: maintenance and operations management; contracting out maintenance services; energy management; security and safety; roofing; and environmental issues. 142p.

Handbook provides clear, straightforward methods, plus over 200 tables, charts, graphs, and forms for solving problems and saving money in mechanical, electrical, and building and grounds maintenance, as well as in energy use. The book includes a fast, accurate method for comparing heating fuel costs; how to select the right light source for an application; how to diagnose paint and protective coating problems; how to select appropriate floor coverings and establish a preventive maintenance program; and, instructions for running a quality control program for housekeeping. 678p.

Presents comparative data on facility management costs and staffing based on responses from 516 U.S. postsecondary educational facilities during 1993-94. Lists statistics from both private and public institutions, beginning with statistical reductions presenting the survey response tally, institutional profiles, and mean costs per square foot. Subsequent sections detail institutional indexes, profiles, costs, staffing levels, and utilities consumption. There is additional information comparing staffing salaries, percentage unionized, chargeback rates, contract services, and full- time-equivalent staffing, as well as statistics on mean electric and gas usage, other fuel usage, and water and sewer consumption. 373p.