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SCHOOL FACILITIES MANAGEMENT
NCEF's resource list of links, books, and journal articles on the operations and management of school buildings and campus facilities. 
Checklists and Step by Step Instructions: Funding, Building and Maintaining Schools in New Mexico.
http://www.nmschoolbuildings.org/ (State of New Mexico Public School Facilities Authority, Santa Fe , 2008)
Provides step-by-step guidance, checklists, and forms to New Mexico school districts in taking advantage of state resources for school construction. The contents accommodate the planning, funding, project development, construction, and occupancy stages. 88p.
The Whitestone Building Maintenance and Repair Cost Reference, 2007-2008.
(Whitestone Research, Santa Barbara, CA, Aug 2007)
Provides repair and component replacement costs for 56 building types in 210 major U.S. and Canadian metropolitan areas. Maintenance cost data is provided for over 1,000
building components. Information in the book includes costs to maintain a building over its service lifetime, how many trade labor hours are required, the historic inflation rate of maintenance and repair construction cost, variation of maintenance and repair across different metropolitan areas, and lifetimes of specific building components. 400
ISBN-0-9670629-6-9 TO ORDER: http://www.whitestoneresearch.com/order.htm
The Whitestone Building Operations Cost Reference, 2007-2008.
(Whitestone Research, Santa Barbara, CA, Aug 2007)
Profiles building operations costs for 56 common building models. Local cost indexes are provided for 210 U.S. and Canadian metropolitan areas. Alternative level of service costs are shown for each operation,including custodial service, energy, grounds, maintenance, repair, management, pest control, refuse, road clearance, security, telecommunications, water, and sewer service. 248
ISBN-978-0-9670629-3 TO ORDER: http://www.whitestoneresearch.com/index.htm
Educational Facilities Disaster and Crisis Management Guidebook. [Florida]
http://www.ncef.org/pubs/edfacilities-disaster-management-guidebook-2007.pdf (Florida Department of Education, Tallahassee , Jan 02, 2007)
Provides direction for disaster preparedness planning and management in a variety of disasters affecting school districts and community colleges. The book is intended for facility managers, and is organized around four phases of emergency management: preparedness, response, recovery, and mitigation. The dual issues of schools as emergency shelters and their prompt return to an educational function are covered. 38 references are included, as is an appendix advising on sheltering, mental health, debris removal, family preparedness, and other related topics. (This very large document may take several minutes to download. Or, you can right click on the link and save it to your computer.) 232p.
Educational Facilities and the Impact of Technology, Expectations, and Competition Including the Top Ten Critical Facilities Issues.
http://www.appa.org/files/pdfs/thoughtleaders2007.pdf (APPA, Alexandria, VA , 2007)
Identifies and discusses ten critical facilities issues, as determined by a panel of higher education and industry leaders. These are: improving communications, sustainability, balancing and articulating expectations, integrating with information technology, focusing on the customer, aligning facilities planning with institutional goals, making master planning more effective, implementing total cost of ownership strategies, managing maintenance and adaptive reuse, and instituting metrics for performance measurement. 36p.
Understanding the Needs of Arkansas School Districts Relative to Building Use and Control, Utility Tracking, Personnel, and Facility Planning.
http://txspace.tamu.edu/bitstream/handle/1969.1/4646/ESL-HH-06-07-09.pdf?sequence= 1 Keazer, Jay; Nutter, Darin (Texas A&M University, College Station , 2007)
Reports on a study of Arkansas school districts' utilities use that documents community use, and utility use and tracking practices. Concerns over rising costs, differences between large and small districts, and the need for utility tracking personnel are particularly noted. 5p.
Environmental Compliance and Best Management Practices: Guidance Manual for K- 12 Schools.
http://www.epa.gov/region02/children/k12/k12pdf.htm (U.S. Environmental Protection Agency, Washington, DC , Oct 2006)
Provides an environmental compliance model for a typical K-12 school or school. The manual is divided into organizational units that have common regulatory compliance requirements or would likely be managed as separate operational units of the school or school district. Next, the target audience for each organizational unit is defined. The manual then defines numerous activities that would likely occur within each organizational unit, and for each activity it discusses what is required to comply with the appropriate federal environmental regulations and/or which best management practices apply to one s area of responsibility. 224p.
Model Policies in Support of High Performance School Buildings for All Children.
http://www.21csf.org/csf-home/publications/BESTModelPolicies5_7_07.pdf (Building Educational Success Together (BEST), Washington, DC , Oct 2006)
Provides policy guidance to states for building and maintaining high-quality schools. The report identifies key areas needing attention, and covers school facilities and community planning, schools as centers of communities, public school facilities management, and public school facilities funding. Challenges, policy intent and rationale, and model policies are described under each topic, with examples of exemplary state legislation for each topic provided as well. 44p.
Rule R277-471. Oversight of School Inspections.
http://www.rules.utah.gov/publicat/code/r277/r277-471.htm (Utah Dept. of Administrative Services, Salt Lake City , Jun 2006)
Presents Utah's rules for school inspection oversight, including definitions of and responsibilities of school district building officials, as well as state requirements to develop, distribute, and maintain a resource manual, and to conduct an annual school construction conference. 3p.
State Laws on Heart Attacks, Cardiac Arrest & Defibrillators.
http://www.ncsl.org/programs/health/aed.htm (National Conference of State Legislatures, Denver, CO , Jun 2006)
Summarizes the benefits of having automated external defibribillator (AED) readily available in public buildings, and the laws in all fifty states regarding their placement, use, and liability issues. 9p.
Facilities Core Data Survey.
(APPA, Alexandria, VA, 2006)
Presents the results of a survey collecting facilities data from educational facility managers. The report includes an operating costs report, which covers basic statistics on daily facilities operations including administration, construction, architecture, custodial services, energy, landscaping and groundskeeping, maintenance, and public safety; a building and space report, which explores statistics on building age and usage; a personnel data and costs report, which looks at trends in salary levels, staffing of full-time equivalent (FTE) positions, and collective bargaining representation by position; strategic financial measures that focus on the facility condition index, the needs index, and capital renewal and deferred maintenance; a peer comparison tool that allows comparison to peer or similar institutions; and data and reports from the previous year’s survey.
Buildings...the Gifts That Keep on Taking: A Framework for Integrated Decision- Making.
http://www.appa.org/files/pdfs/buildings%20exec%20summary.pdf Rose, Rodney (APPA, Alexandria, VA , 2006)
Presents the findings of a three-year project to collect and consolidate what are generally believed to be best practices for facilities planning and management including common terms, definitions, and metrics and translate them into a manageable, easily understood and articulated set of factors to be taken into account when making decisions about investing in educational facilities. These factors are intended to provide administrators and/or facility managers with an effective and useful decision framework for evaluating facilities investment alternatives that can support their institution's mission and help achieve its long-term goals. 11p.
ISBN-1-890956-37-6
Key Legal Issues for Schools.
Russo, Charles, ed. (Rowman and Littlefield Education, Lanham, MD , 2006)
Covers a variety of legal issues for school officials, with facilities issues being included in chapters on school board contracting, transportation, technology, and special education students. 216p.
ISBN-1-57886-344-9 TO ORDER: 4501 Forbes Boulevard, Suite 200, Lanham, MD, 20706 http://www.rowmaneducation.com/
Educational Facilities Planning: Leadership, Architecture, and Management.
Tanner, C. Kenneth; Lackney, Jeffery (Allyn and Bacon, Pearson Education; Boston, MA , 2006)
This textbook on educational facility planning and design covers conceptual, descriptive, and applied aspects of the development of educational facilities. The 17 chapters are organized in eight parts entitled: Educational Architecture: History and Principles of Design; Educational Facility Planning, Planning, Programming, and Design of Educational Learning Environments; School Construction and Capital Outlay Activities; Management, Maintenance, and Operations of School Buildings; Legal and Financial Issues in Developing Educational Facilities; Research on the Physical Environment; and Models, Examples and Applications. How-to examples, step-by-step procedures, case studies, and learning activities are included which encourage unconventional thinking, and an applications toolkit includes a procedure for forecasting student populations, supported by accompanying online content containing student population forecasting programs. 437p.
ISBN-0-205-34246-9 TO ORDER: Allyn & Bacon, 75 Arlington St., Boston, MA 02116 http://www.ablongman.com/catalog/academic/product/0,1144,0205342469,00.html
Recommended Policies for Public School Facilities, Section 3: Public School Facilities Management Policies.
http://www.21csf.org/csf-home/publications/modelpolicies/FacilitiesManagementSectionMay2005.pdf (21st Century School Fund, Washington, DC , May 2005)
Provides policy guidance and recommendations to officials and administrators at the state, local, and school district level to improve school facilities management. The policy recommendations cover statewide school facility inventories, minimum adequacy standards, environmental design and construction practices, maintenance criteria, and taxpayer investment protection. Best practices examples and a list of resources are also provided. 21p.
The Duties, Responsibilities, and Challenges of Opening a New Elementary School.
Sims, Kathy (Doctoral Dissertation, University of Tennessee, Knoxville , May 2005)
Examines the challenges to principals who opened new elementary schools and identifies the essential responsibilities and duties they encountered. Identifying the role and latitude of the principal at different phases of the school construction was also examined. The sample for the study included three principals from three Tennessee public elementary schools who opened a new school for the first time during the 2001-2002 or 2002-2003 school years. Several findings emerged revealing observations about the duties, responsibilities, and challenges that principals encounter opening a new school. These included: 1)The planning and design stage of the new school was developed before the principal was appointed. 2)The latitude of the principal during the construction phase varied depending on when principals were appointed. 3)There was a diverse list of duties and responsibilities consisting of processes, procedures, and functions for which no assistance was provided or formal guidelines established. 4)An incredible amount of time and energy was spent by the principal dealing with unexpected and unavoidable challenges and concerns. 5)There is a need to consult and involve all stakeholders in the process of establishing a new learning community. 6)Specific skills and attributes are needed by those who open new schools. 7)A sufficient amount of time is needed by new school openers to focus solely on the task of organizing and implementing a new school setting. 8)There is a rewarding personal and professional feeling that accompanies the challenge of opening a new school. The following recommendations are drawn from the findings of the study. The recommendations of the study suggest: 1)Principals should be appointed early in the design and planning phase of new schools. 2)Specific knowledge, skills, and characteristics are needed by those who open new schools. 3) A support system is needed for new school openers. 4)Principal preparation programs need to be improved. 168p.
Report NO: 3180924ISBN-0-542-21566-7 TO ORDER: Proquest, 300 North Zeeb Road, P.O. Box 1346, Ann Arbor, MI, 48106-1346; Tel: 734-761-4700, Toll Free: 800-521-0600, email: info@il.proquest.com http://disexpress.umi.com/dxweb
Asset Lifecycle Model for Total Cost of Ownership Management: Framework, Glossary & Definitions.
http://www.ifma.org/tools/research/Asset_Lifecyle_Model.pdf (APPA: The Association of Higher Education Facilities Officers. , 2005)
Presents a glossary of terms commonly used to communicate facilities-related issues, including space planning, construction, operations, maintenance, upgrades, and demolition/replacement. The glossary was developed by a consortium of facilities management associations and is organized within their "Asset Lifecycle Model for Total Cost of Ownership Management" which correlates to the physical asset's useful life. 28p.
Custodial Issues: Workload, Work hours, and Work Schedules
http://www.nea.org/esphome/issues/custwork.html (National Education Association. Education Support Professionals, 2005)
This provides information on team cleaning, workload (square footage), full-time vs. part-time, privatization,
shift abuses, and wage and hour law.
Maintenance and Operations Administrative Guidelines for School Districts and Community Colleges.
http://www.fldoe.org/edfacil/manoguid.asp (Florida Department of Education, Office of Educational Facilities, Tallahassee, FL , 2005)
The purpose of this manual is to provide an update of acceptable and effective maintenance and operations management practices and current standards for educational facilities. Chapters include: 1) Laws and Statutory Requirements; 2) General Maintenance and Operations Guidelines; 3) Organizational Structure of Maintenance and Operations Departments; 4) Management of Custodial Programs; 5) Management of Maintenance Programs; 6) Educational Facility Infrastructure Management; 7) Contracted Services; 8) Standard Procedures; 9) Relevant Codes, Standards, and Regulations; 10) Maintenance and Operations Program Performance Criteria. 240p.
UK Higher Education Space Management Project: Drivers of the Size of the HE Estate.
http://www.smg.ac.uk/documents/drivers.pdf (Higher Education Funding Council for England, Bristol , Jan 2005)
Presents a review of research undertaken to benchmark the size of any higher education institution's property in the UK. The key findings were: 1) Using central timetabling to allocate teaching space is associated with having a smaller campus. 2) There is support for the view that space charging reduces space. 3) Institutions in more urban areas have smaller campuses, all else being equal. 18p.
UK Higher Education Space Management Project: Review of Practice Report.
http://www.smg.ac.uk/documents/reviewofpractice.pdf (Higher Education Funding Council for England, Bristol , 2005)
Gives an overview of how United Kingdom higher education institutions currently manage their space, based on survey responses from 140 institutions. The research set out to see to what extent published good practice recommendations in space management are being followed. This study also assessed whether use of practical space management tools such as specifically space charging, space standards, and central timetabling is correlated with improved space performance. Encouraging percentages of institutions following good practice are reported, and perceived gaps in practice and lack of data are detailed. 48p.
UK Higher Education Space Management Project: The Cost of Space Report.
http://www.smg.ac.uk/documents/costofspace.pdf (Higher Education Funding Council for England, Bristol , 2005)
Details two measures to calculate and benchmark the total cost of a higher education institution's non-residential estate in the UK. Sustainable estate provision is the maintenance, operation, cleaning, and depreciation expenditure per square meter required to maintain the property in fit condition. Total estate provision combines the sustainable estate provision with an estimate of the opportunity cost of the capital which is tied up in buildings and the land beneath them, in that the institution foregoes the benefit selling the property and investing the proceeds elsewhere. Includes 19 references. 29p.
Practical Ideas for Cutting Costs and Ways to Generate Alternative Revenue Sources.
Adsit, Tim; Murdock, George (Rowman and Littlefield Education, Lanham, MD , 2005)
Details the present environment of declining school funds and offers advice on cost savings in a variety of management areas, including building scheduling, custodial services, and groundskeeping. Specific chapters are dedicated to ideas for community colleges and suggestions for alternative revenue sources. Appendix B offers a lengthy list of cost-saving tips presented as a checklist for consideration within the reader s own district. 224p.
ISBN-1-57886-265-5 TO ORDER: 4501 Forbes Boulevard, Suite 200, Lanham, MD, 20706 http://www.rowmaneducation.com/
Ins and Outs of School Facility Management.
Chan, Tak Cheung; Richardson, Michael (Scarecrow Education, Lanham, MD , 2005)
Discusses the proper maintenance and renovation of schools, and how proper maintenance makes economic sense even in difficult economic times. The authors offer tips and guidelines for addressing school maintenance and renovation issues, details on planning and implementing maintenance and renovation projects at both the school and district levels, and a discussion of future issues confronting school maintenance and renovation. Scenarios, case reviews, and practical exercises in school renovation and maintenance are considered in an issue-by-issue format. Includes 176 references. 190p.
ISBN-1-57886-191-8 TO ORDER: 4501 Forbes Blvd, Suite 200, Lanham, MD, 20706 http://www.rowmaneducation.com/
Planning and Managing the Campus Facilities Portfolio.
Daigneau, William A., ed. (APPA: The Association of Higher Education Facilities Officers, Alexandria, VA, and National Association of University and College Business Officers, Washington, DC , 2005)
Discusses key elements for managing a higher education institution's facilities portfolio, with three sections presenting issues in the order in which they should be addressed. The first section discusses the importance of an institution's mission and strategic goals, estimating future demand through enrollment forecasting, and the development of a strategic vision for the campus in terms of development of its facilities. The second section reviews the elements of a comprehensive facility assessment, the importance of an "environmental scan" to determine external mandates that will affect capital decisions and the institution's resulting capital plan. The third section covers the essential components of a campus master plan, its financing issues and implementation strategies, and the organizational requirements for effective management of the facilities portfolio. 148p.
ISBN-1-890956-27-9 TO ORDER: APPA: The Association of Higher Education Facilities Officers, 1643 Prince St., Alexandria, VA, 22314-2818; Tel: 703-684-1446 http://www.appa.org/applications/publications/index.cfm
Driving More Money into the Classroom: The Promise of Shared Services.
http://www.deloitte.com/dtt/cda/doc/content/DTT_DR_SS_Education_Nov05.pdf Eggers, William; Wavra, Robert; Snell, Lisa; Moore, Adrian (Deloitte Research , 2005)
Discusses opportunities and benefits for sharing administrative and support services between schools and school districts, particularly as a means to mitigate the necessity to consolidate. Types of shared services described include purchasing, transportation, food service, administrative support, technology, and facilities management. Seven benefits of shared services described are savings, standardization, attracting of highly qualified personnel, retention of local control, flattening out peaks and troughs, and lowering political opposition. Includes 70 references. 29p.
Competition or Consolidation? The School District Consolidation Debate Revisited.
http://www.goldwaterinstitute.org/Common/Files/Multimedia/401.pdf Murray, Vicki; Groen, Ross (Goldwater Institute, Phoenix, AZ , Jan 12, 2004)
Advocates competition over consolidation as a means to achieve school efficiency in Arizona, with school choice and expansion of charter school opportunities recommended. The costs and experiences of Arizona and other states with consolidation as well as the impact of consolidation on student achievement are discussed. 46p.
Report NO: 189
Collaborative for High Performance Schools (CHPS) Best Practice Manual: Volume IV, Maintenance and Operations
http://www.chps.net/manual/index.htm#v4 (Collaborative for High Performance Schools (CHPS), CA, 2004)
This volume presents high performance guidelines for the maintenance and operation of schools. Information in this volume will help ensure that high performance school buildings continue to operate as their designers intended, providing optimal health, efficiency, and sustainability. Introductory chapters are geared toward district and managerial staff. The remaining chapters address the needs of maintenance, custodial, and groundskeeping staff and cover such topics as cleaning and calibrating building systems, selecting green cleaning products, and reducing waste. Specific guidelines are included for the building envelope, lighting, HVAC, landscaping, plumbing, and snow management and de-icing. 82p.
Custodial Procedures.
http://ehs.brevard.k12.fl.us/ (Office of Plant Operations, School Board of Brevard County, Rockledge, FL , Jan 2004)
These procedures describe the following: plant operations and maintenance policy; safety in school operations; supplies; basic office cleaning; restroom cleaning and sanitation; hard surface floor maintenance; classroom and corridor cleaning; and basic carpet care. 56p.
Custodial Standards.
http://ehs.brevard.k12.fl.us/ (Brevard Public Schools, Office of Plant Operations and Maintenance, Rockledge, FL , 2004)
The Brevard County School Board has issued this document detailing maintenance and custodial standards district wide for its schools. Guidelines first address the general procedures and maintenance for the school, including universal precautions for the protection of the custodial staff. It then details maintenance and cleaning requirements for each area of the school, including classrooms, restrooms, cafeterias, gymnasiums, locker rooms, and corridors. Samples of facility custodial assessment forms; emergency lighting, fire extinguisher inspection, and air conditioner maintenance/service log sheets; and monthly custodial preventative maintenance forms are included. 51p.
School Maintenance and Renovation: Administrator Policies, Practices, and Economics.
Earthman, Glen; LeMasters, Linda (Proactive Publications, Lancaster, PA , 2004)
Written for decision-makers in school buildings, district offices, and boards, this book outlines the major aspects of school maintenance and renovation, with a focus on cost-effectiveness. Chapters include: 1) How Schools are Funded; 2) Organization of Maintenance, Engineering, and Operations Staff; 3) School Board Policies for Maintenance and Operations; 4) Administrative Process--The Paper Chase; 5) Capital Improvement and Maintenance Planning; 6) Cost Maintenance; 7) Deferred and Preventive Maintenance; 8) Emerging Role of Technology; 9) Contract Maintenance--External Management Service; 10) Regulatory Aspects of Maintenance and Operations; 11) Cost-Effective Procurement Processes; 12) Deciding to Renovate; 13) Planning the Educational Program; 14) Selection of the Architect; 15) What the Architects Does; 16) Renovation Funding; 17) Alternative Funding Plans; 18) Bidding and Contractor Selection; 19) School Operating During a Renovation; 20) Bringing Closure to the Project; and 21) The Price of a Good Education. 200p.
ISBN: 1-885432-26-7 TO ORDER: ProActive Publications, 1148 Elizabeth Avenue #2, Lancaster, PA 17601. http://www.proactivepublications.com
Fourth Annual MSBO Facilities Benchmarking Report.
http://www.msbo.org/services/facilities/facilities.shtml Moles, Robert L. (Michigan School Business Officials, Lansing , Jan 2004)
This survey rates facilities costs and practices for Michigan school districts. Twenty-one key measures were tabulated, assessing many different types of salaries and costs on a per student, square footage, and acreage basis. Contracted services information and four years of historical data are also included. The report is designed to assist facilities managers in assessing their district's expenditures against those of the group. 22p.
Handbook of Facility Assessment
Piper, James (Fairmont Press , 2004)
This guide is designed for facility and maintenance managers who are facing "repair or replace" decisions for their buildings. Filled with useful information and resources to aid in the decision process, this hands-on reference shows how to accurately rate the condition of existing equipment and components, effectively assess options, and avoid making costly mistakes. Detailed step-by-step instructions are provided, along with forms listing specific criteria identified for rating each building component.
452p.
ISBN: 0-88173-321-0 TO ORDER: http://books.google.com/books
Bureau of Indian Affairs Schools: New Facilities Management Information System Promising, but Improved Data Accuracy Needed.
http://www.gao.gov/new.items/d03692.pdf (General Accounting Office, Washington, D.C. , Jul 2003)
The Bureau of Indian Affairs (BIA) is responsible for providing over 48,000 children with a safe place to learn. In response to concerns that data in its old information system did not accurately reflect the condition of facilities, BIA acquired a new system, called the Facilities Management Information System (FMIS). GAO was asked to determine whether FMIS addresses the old system's weaknesses and meets BIA's management needs, whether BIA has finished validating the accuracy of data entered into FMIS from the old system, and how well the quality control measures are working for ensuring the accuracy of new data being entered into the system from individual schools.
39p.
Facilities Information Management: A Guide for State and Local Education Agencies.
http://nces.ed.gov/pubs2003/2003400.pdf (U.S. Department of Education, National Center for Education Statistics, National Forum on Education Statistics, Washington, D.C. , Jul 2003)
The document was developed as a guide for designing and maintaining an information system about the condition, design, use, management, and financing of elementary/secondary education facilities. It includes commonly used measures, data elements, and a list of additional resources for the practitioner. Chapter 1 describes the purpose, scope, and intended audience for this guide. Chapter 2 describes how to use this guide to develop a customized information system, including how the facilities data should link to other data systems. Chapter 3 examines some key measures, such as school utilization, functional age, deferred maintenance, and expenditures per student, and discusses the challenges in standardizing the definitions of these terms. Chapter 4 lists hundreds of facility data elements, including standard definitions and options. Chapter 5 identifies additional resources, including sources for data elements and their definitions, that will be helpful to those involved in compiling school facilities data. [Authors' abstract.] 92p.
TO ORDER:
U.S. Department of Education, ED Pubs. Tel: 877-433-7827http://www.edpubs.org/webstore/Content/search.asp
Save a Penny, Lose a School: The Real Cost of Deferred Maintenance.
http://www.lisc.org/content/publications/detail/875 Lawrence, Barbara Kent (Rural School and Community Trust, Washington, DC. , Jun 2003)
Describes the problem of deferred maintenance for school facilities, especially from the perspective of small rural districts. It examines the extent, causes, and consequences of deferred maintenance as well as recommendations for policy, practice, and funding that can help correct this national problem. 23p.
Planning Guide for Maintaining School Facilities.
http://nces.ed.gov/pubs2003/2003347.pdf (National Forum on Education Statistics, School Facilities Maintenance Task Force; Association of School Business Officials International, Washington, D.C. , Feb 2003)
The planning guide was developed to help readers better understand why and how to develop, implement, and evaluate a school facilities maintenance plan. The guide is designed for staff at the local school district level, where most facility maintenance is planned, managed, and carried out. This audience includes school business officials, school board members, superintendents, principals, facilities maintenance planners, maintenance staff, and custodial staff. The document is also relevant to the school facilities interests of state education agency staff, community groups, vendors, and regulatory agencies. The guide focuses on: (1) school facility maintenance as a vital task in the responsible management of an education organization; (2) the needs of an education audience; (3) strategies and procedures for planning, implementing, and evaluating
effective maintenance programs; (4) a process to be followed, rather than a canned set of "one size fits all" solutions; and (5) recommendations based on best practices, rather than mandates. The document offers recommendations on the following issues, which serve as chapter headings: (1) "Introduction to School Facilities Maintenance Planning"; (2) "Planning for School Facilities Maintenance"; (3) "Facilities Audits (Knowing What You Have)"; (4) "Providing a Safe Environment for Learning"; (5) "Maintaining School Facilities and Grounds"; (6) "Effectively Managing Staff and Contractors"; and (7) "Evaluating Facilities Maintenance Efforts." 184p.
Facility Management Skill Set Assessment.
http://asbointl.org/recognition/index.asp?s=0&bid=1085 (Association of School Building Officials International, Reston, VA , 2003)
Consists of three forms for assessing an individual's facilities management skills. One form is for the user's self-assessment, one is for distribution by the user to colleagues so that they may assess his/her skills, and the third form is an analysis sheet use to compile the results of the previous two sheets to form a completed assessment. 12p.
Preventive Maintenance for Higher Education Facilities: A Planning & Budgeting Tool for Facilities Professionals.
(R. S. Means Company, Inc., Kingston, MA. , 2003)
This guide is designed to help higher education facilities managers, through the implementation of preventive maintenance (PM), to increase the life of facility systems and equipment, lower overall operating costs, and provide maximum responsiveness to the college/university community. Part One, "Selling the Need," is designed to address the institutional facility manager's preventive maintenance challenges and to provide necessary information to determine an appropriate direction. The tools in Part Two--models of typical campus buildings--help to answer the question, "What resources are required to implement a PM program if I could fully fund it?" Then, assuming that the budget does not allow for full funding, as is sometimes the case, it addresses what the optimal way is to allocate PM resources to achieve a successful PM program. Part Three includes PM standards and checklists for equipment priority levels, maintenance requirements, and frequencies. (Appendices contain information on return-on-investment models, rating an institution's PM program, integrating computerized maintenance management systems, and organizational resources.) 150p.
ERIC NO: ED476043; ISBN-0-87629-646-0 TO ORDER: R. S. Means Company, Inc., Construction Plaza, 63 Smiths Ln., Kingston, MA 02364-0800; Tel: 781-422-5000 http://www.rsmeans.com/bookstore/detail.asp?sku=67337
School Estate Management Plans, Building Our Future: Scotland's School Estate.
http://www.scotland.gov.uk/library5/education/semp-00.asp (Scottish Executive, Edinburgh , 2003)
Offers guidance on facility management plans, describing their purpose, content, scope, and preparation. Clarity and flexibility is emphasized, and a model plan is provided. 23p.
ISBN-0-7559-0855-4
Doing Business with Entrepreneurial America: Protecting School District Interests.
McCord, Robert S.; Mattocks, T. C.; Kops, Gerald (In: Balancing Rights: Education Law in a Brave New World. Papers [of the] Education Law Association (ELA) 48th Annual Conference, New Orleans, LA, Nov 2002)
This paper attempts to identify benchmark considerations when entertaining the question of private management of public school facilities. Management possibilities include contracting for services and charter conversion. The paper also highlights elements of contract law pertinent to formal agreements made between school districts and private providers. In the early stages of doing business with private providers, care must be taken to control the spin of public opinion. Building support for reform efforts is an incremental process requiring a constant flow of factual information, anecdotal evidence, and independent research findings. Emphasis must be placed on beginning contract negotiations early in the process to ensure that all provisions are artfully crafted and meet with broad acceptance--particularly important when negotiating how those provisions affect existing labor agreements. The paper includes a suggested list of contract contents, starting with recitals/preamble; definitions; establishment or determination of school sites; term of agreement and starting date; mission statement; goals, objectives, and pupil performance standards; and financial arrangements, among other provisions. This list provides a starting point for drafting the contract between school authorities and a school management vendor.
Maintenance Staffing Guidelines For Educational Facilities.
(APPA: The Association for Higher Education Facilities Officers, Alexandria, VA , 2002)
The purpose of this publication is to provide a resource or guide for educational facilities in establishing or developing a maintenance trades organization that is sufficient to accomplish basic facilities maintenance functions. The guidelines are intended to suggest staffing levels for those routine facilities maintenance activities that are normally funded through an annual operating budget. The categories of maintenance included are usually referred to as preventive, corrective, reactive, emergency, and support maintenance. 236p.
ERIC NO: ED475270 ; ISBN-1890956236 TO ORDER: APPA, 1643 Prince St., Alexandria, VA 22314-2818; Tel: 703-684-1446 http://www.appa.org/applications/publications/
Principles of Controlled Maintenance Management
Johnson, P. Dale (Association of Energy Engineers , 2002)
This guide to the improvement of maintenance operations focuses on organization, inventory, continuous inspection, planning, scheduling, and program management. It provides guidelines on implementing a management system, and on customizing it to fit the needs of a particular organization. Chapters discuss the principles of controlled maintenance, history files, work classification, work input control, planning and estimating, material coordination, scheduling, work performance, buildings and grounds, predictive maintenance, and cost accounting. 137p.
ISBN-0-88173-354-7
Planning and Managing School Facilities. Second Edition.
Kowalski, Theodore (Bergin & Garvey, Westport, CT , 2002)
This book addresses the administrative procedures associated with planning and managing school facilities and discusses planning from the perspective of both individual facility projects and more comprehensive district-wide efforts. Part One examines historical and contemporary perspectives on school facility planning. A systems perspective is provided for defining the adequacy of school buildings, and the effects of changing demographics, school reform, technology, and obsolescence are detailed. Various planning paradigms and needs assessment are the focus of Part Two. Part Three examines specific tasks related to completing a facility project, including public opinion polling, securing professional services, and management responsibilities before, during, and after construction. Part Four includes focused issues: planning elementary schools, planning secondary schools, making enrollment projections, working with other agencies, choosing between renovation and new construction, financing capital outlay, and maintaining facilities once they become operational. 279p.
ERIC NO: ED465257 ; ISBN-0-89789-770-6 TO ORDER: Bergin & Garvey, 88 Post Road West, Westport, CT 06881. Tel: 203-226-3571 http://www.greenwood.com
How School Facilities Managers and Business Officials Are Reducing Operating Costs and Saving Money. Energy-Smart Building Choices Series.
http://www.nrel.gov/docs/fy01osti/30559.pdf (Department of Energy, Washington, DC. , Aug 2001)
This brochure shows how school facility administrators and business officials can make smart energy choices to reduce school operating costs and create better learning environments. It provides guidelines on ten key elements to consider for designing a high performance school: site design, daylighting and windows, energy-efficient building envelope, renewable energy systems, lighting and electrical systems, mechanical and ventilation systems, environmentally sensitive building products and systems, water conservation, recycling and waste management, and transportation. 7p.
Report NO: DOE-GO-102001-1431.
Maintenance Planning, Scheduling and Coordination.
Nyman, Don; Levitt, Joel (Industrial Press, Aug 2001)
This book focuses on and deals specifically with the preparatory tasks that lead to effective utilization and application of maintenance resources: planning, parts acquisition, work measurement, coordination and scheduling. It addresses maintenance management, performance and control, and it clarifies the scope, responsibilities and contributions of the Planner/Scheduler function and the support of other functions to Job Preparation, Execution, and Completion. 320p
ISBN-0831131438 TO ORDER: Industrial Press http://www.industrialpress.com
A Performance Audit of Metropolitan Nashville Public Schools.
http://www.mgtofamerica.com/core.cfm?type=6&id=72&IsDetail=1 (Metropolitan Nashville Public Schools, TN , Jan 2001)
Compares the school system's performance to peer school systems and benchmarks. Facilities areas studied include maintenance, transportation, food service, central storeroom, capital projects, finance, and technology. These are measured against policies, procedures, and other standards promulgated by the Metropolitan Board of Education. For each area, major strengths and weaknesses, along with the reasons for them, are described. A long range-planning model, recommendations for improvement, and descriptions of non-compliance, fraud, and abuse are included. 1009p.
Educational Performance, Environmental Management, and Cleaning Effectiveness in School Environments.
http://www.carpet-rug.com/pdf_word_docs/0104_school_environments.pdf Berry, Michael A. (Carpet and Rug Institute, Dalton, GA , 2001)
This paper briefly discusses research on the negative impact of indoor air environments within educational facilities and the positive impact of a scientifically based cleaning process. Included is a form for calculating the environmental performance for a school environment and definitions of relevant terms. Final sections discuss building management and cleaning and list the principles of cleaning effectiveness in school environments. 10p.
Does School District Consolidation Cut Costs?
http://www-cpr.maxwell.syr.edu/cprwps/pdf/wp33.pdf Duncombe, William; Yinger, John (Syracuse University, Maxwell School of Citizenship and PUblic Affairs, Center for Policy Research , Jan 2001)
Evaluates the cost impacts of consolidation in rural school districts in New York over the 1985 to 1997 period. Holding student performance constant, school district consolidation substantially lowered operating costs, particularly when small districts were combined. The operating cost savings ranges from 22 percent for two 300-pupil districts to 8 percent for two 1,500-pupil districts. In contrast, consolidation lowers capital costs only for relatively small districts, and capital costs increase substantially when two 1,500-pupil districts come together. Overall, consolidation is likely to lower the costs of two 300-pupil districts by over 20 percent, to lower the costs of two 900-pupil districts by 7 to 9 percent, and to have little, if any, impact on the costs of two 1,500-pupil districts. State aid to cover the adjustment costs of consolidation appears to be warranted, but only in relatively small districts. Includes 44 references 56p.
Comparative Costs and Staffing Report for Educational Facilities, 1999-2000.
Glazner, Steve, Ed. (APPA: Association of Higher Education Facilities Officers, Alexandria, VA. , 2001)
This report presents U.S. comparative data, collected during the last quarter of 2000 from 248 educational institutions, on facility operating costs, including general information and profiles about the participating institutions. The report provides operating cost ratios for eight common functions performed in educational facilities, including comparative data for in-house labor and total utilities costs. Additionally, the report presents data on operating costs as well as staffing, salary, and union representation information. 190p.
ERIC NO: ED457677 ; ISBN-1-890956-17-1 TO ORDER: Association of Higher Education Facilities Officers, 1643 Prince St., Alexandria, VA 22314-2818; Tel: 703-684-1446 http://www.appa.org/applications/publications/search.cfm
Facilities Engineering and Management Handbook: Commercial, Industrial, and Institutional Buildings
Smith, Paul R.; Seth, Anand K.; Neitlich, Mark M. (McGraw Hill, New York, NY, 2001)
Tools for analyzing, comparing, anticipating, and managing the implications of engineering,
maintenance, operating, and design decisions, and integrating facility systems for best results. The
Handbook's life-cycle approach helps put relevant issues in context -- cost, durability,
maintainability, operability, safety, and more.
Includes information on facility financial management; facilities management; facility life-cycle process; facilities engineering; electrical, lighting, and mechanical systems; facility construction process; and facilities maintenance. 1,100p.
Facility Design and Management Handbook
Teicholz, Eric (McGraw-Hill Professional Publishing, New York, 2001)
This thorough reference covers all aspects of facility management, from design and construction to business practices and the technology infrastructure Includes a CD-ROM with budget samples, plans, cost-benefit analyses, project schedules, audit
checklists, sample documents, standards, and links to all the relevant organizations and associations on
the Web. The books 31 chapters are organized into five parts, with most fitting into the areas of planning, analysis and design, implementation and management, or technology. Chapters address benchmarking and strategic planning issues. 752p.
ISBN: 0071353941
Implementation Recommendations for School Districts. GASB Statement No. 34.
(Association of School Business Officials International , 2000)
Explains the GASB Statement 34 reporting model, which affects every public-school organization that issues financial statements in conformity with generally accepted accounting principles (GAAP). The term "reporting model" is used in this publication to describe the minimum set of financial statement, note disclosures, and required supplementary information that must be presented in a financial report for an independent auditor to assert, without qualification or further comment, that a government's financial statements are fairly presented in conformity with GAAP. Statement 34 will improve operational accountability by highlighting the districtwide perspective that was frequently lost in the detail of fund accounting. Although the statement includes significant requirements that enhance financial reporting, it does not abandon the traditional public-sector approach to accounting and fiscal disclosure. The requirements are also designed to make annual reports easier for the public to understand and more useful to stakeholders. The document presents the new standards and provides examples of the required financial reports. 71p.
ERIC NO: ED455558; TO ORDER: http://www.asbointl.org/index.asp?bid=5664
Environmental Compliance and Pollution Prevention Training Manual for Campus-Based Organizations--Operational and Facility Maintenance.
http://www.dec.state.ny.us/website/ppu/ecppcamp.pdf (State University of New York, Center for Integrated Waste Management, Buffalo. , 2000)
This manual was designed to be used as part of the Workshop on Environmental Compliance and Pollution Prevention for campus-based facilities. It contains basic information on New York state and federal laws, rules, and regulations for protecting the environment. The objectives of this guide and the associated workshop are: (1) to instill the principles of pollution prevention into daily staff practices; (2) to foster recycling and reuse of spent and used materials; (3) to reduce waste disposal to the extent possible; (4) to raise the awareness of the impact of individual daily actions on the environment; and (5) to review the requirements of specific New York state and federal regulations that interface with many daily work practices. 47p.
Report NO: NP982048
Maintenance & Operations Solutions: Meeting the Challenge of Improving School Facilities.
(Association of School Business Officials International, Facilities Project Team, Reston, VA , 2000)
This paper examines the impact current maintenance and operations (M&O)practices have on U.S. school performance and offers possible opportunities for improvement through the judicious use of technology and methodology. The paper also presents a regional comparative analysis of M&O costs across the country. A list of equipment and their service life is provided as are suggested equipment to be considered for M&O programs, the financial benefits of preventive maintenance operations, and ways of integrating new M&O into existing plans. Final sections examine the budgeting of M&O processes in new school construction projects, and the steps school officials can take to implement a proper M&O plan that can avoid excessive costs, protect assets, and increase staff productivity. (Contains 16 references.) 16p.
ERIC NO: ED448585 ; TO ORDER: Rowman & Littlefield Publishing Group, 4501 Forbes Blvd., Suite 200, Lanham, MD 20706; Tel: 717-794-3800, Toll free: 800-462-6420 http://www.rowmaneducation.com/Catalog/
Accessible Design Handbook
Callahan, Roselyn (Race Point Press, Provincetown, MA, 2000)
With easy to read instructions and illustrations, this book makes the process of maintaining accessible facilities readily achievable. It is divided into four sections: Guidelines, Definitions & Diagrams, Checklists, and ADA & ADAAG. The first section includes instructions for maintaining accessibility in areas such as entrances, lobbies, corridors, assembly rooms, and cafeterias. With the checklists in hand, the person responsible for ADA compliance can easily and accurately assess the facility's accessibilty and make notes of any areas in need of modification. 246p.
TO ORDER:
Race Point Press, PO Box 770, Provincetown, MA 02657; Tel:(508)487-1626
Comparative Costs and Staffing Report for Educational Facilities, 1997-1998.
Glazner, Steve, Ed. (APPA: Association of Higher Education Facilities Officers, Alexandria, VA , 2000)
Presents comparative data on facility management costs and staffing based on responses from 193 U.S. postsecondary educational facilities and K-12 institutions during 1997-98. Lists data from both private and public institutions, beginning with Section 1, which contains general data on the survey response tally; and institutional profile. Section 2 lists comparative data for institutional costs and staffing levels, including costs for facility operations, in-house labor, and utilities. Section 3 compares personnel data and costs, including position salaries, average annual position staffing, percent unionized, and personnel data and costs by institution series. Section 4 lists energy/utility costs and consumption, including mean electric, natural gas, fuel oil, coal, steam, and chilled water usage. 287p.
ERIC NO: ED457676 ; ISBN-0742-7476 TO ORDER: The Association of Higher Education Facilities Officers, 1643 Prince St., Alexandria, VA 22314-2818; Tel: 703-684-1446 http://www.appa.org/applications/publications/pubs.cfm?Category_ID=1
Custodial Methods and Procedures Manual.
Johnson, Donald R. (Association of School Business Officials International, Reston, VA , 2000)
This manual discusses school facility cleaning and maintenance from the expanded perspective of work management, physical assets management, and resource management. Work management encompasses the organization of work and personnel, scheduling of daily or routine duties and tasks, and handling of demand work. Physical asset management includes developing historical data relating to the facilities, updating and changing that data, managing facility assets, and providing asset accounting. Resource management includes identifying cleaning procedures, developing and maintaining a preventive maintenance program, supporting a full inventory and purchasing system, tracking in-house and outside service costs, and interfacing with the school district's financial management system. A reference section contains guidelines and forms for custodial equipment storage and care, including safety measures and employee management forms. 96p.
ERIC NO: ED447682 ; ISBN-0-910170-19 TO ORDER: Rowman & Littlefield Publishing Group, 4501 Forbes Blvd., Suite 200, Lanham, MD 20706; Tel: 717-794-3800, Toll free: 800-462-6420 http://www.rowmaneducation.com/Catalog/ASBOSubject.shtml
The Newark Public Schools Five-Year Facilities Management Plan. Summary Report.
http://www.eric.ed.gov/contentdelivery (The Hillier Group Architects; Newark Public Schools, Newark, NJ , Dec 15, 1999)
This report summarizes the Newark Public Schools Facilities Management Plan that describes the process by which the district assesses projected enrollments and program space needs to support the Core Curriculum Content standards; determines space deficiencies; and analyzes corrective options. The document presents district and plan overviews as well as data collected from the five School Leadership Teams (SLT) that examined school space issues within different geographical regions in the district. Each SLT report includes a summary of existing conditions, physical space analyses and deficiencies, facility operations costs, and deficiency and correction budgets for each school on an item-by-item basis. 190p.
ERIC NO: ED444340 ;
Operation and Maintenance Assessments: A Best Practice for Energy-Efficient Building Operations.
http://www.peci.org/Library/PECI_EEOp1_0302.pdf (Portland Energy Conservation, Inc. OR, Sep 1999)
This describes what an O&M assessment is, who should perform it, the benefits of an assessment, what it costs, and the process for performing an assessment. Includes a glossary of terms and sample site-assessment forms, a request for proposal checklist, sample procedures and plan, and a sample master log of findings. 54p
Facility Management Child Care Resource Book.
http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/ Kinney, Patricia F.; Grandy, Susan (General Services Administration, Public Buildings Service, Child Care Operations Center of Expertise, Washington, DC. , Jul 1999)
This guidebook provides maintenance and operations guidelines for managing General Services Administration (GSA) child care centers within the same standards and level of a GSA operated facility. Areas covered address cleaning standards and guidelines; equipment funding and inventory; maintenance of living environments and problem areas; checklists for school safety, health, and security; designing and remodeling; and playground maintenance. Also covered are the roles and responsibilities of child care providers, and comments on operation costs and quality. Final sections address issues on fundraising such as legal considerations and steps to fundraising success. 115p.
Higher Education Vertical Infrastructure Maintenance Planning.
http://www.eric.ed.gov/contentdelivery Weidner, Theodore J. (Rensselaer Polytechnic University, Troy, NY , 1999)
To assist higher education facility officers in documenting their financial needs for renewing and renovating existing physical facilities, tools to identify vertical infrastructure maintenance needs are examined for accuracy against observed conditions at a large public university. Data developed for U.S. Army facilities is utilized in three different ways to identify whether such data will be accurate in higher education facilities. The application methods explored are selected to utilize as much data as possible that is familiar to non-technical people while still providing a reasonable reflection of changing annual needs. The selected funding needs model is accurate within 10 percent, a similar level of error when compared to the physical assessment techniques used. The model is also useful for planning purposes to identify future resource needs and documenting costs for overhead charges. Appendices contain a building maintenance database report and building evaluation form. 297p.
Report NO: UMI AAG9925277ERIC NO: ED448576 ;
Caretaking Manual
Abbott, Lynn; Boehme, Daryl; Hoffart, Rodd; Malcolm, John; Merkowsky, Gary (Council of Educational Facility Planners, International, Saskatchewan, Canada , 1999)
Information for school maintenance staff in their role of providing clean, attractive, and pleasant educational facilities for students and staff. Addresses local school division policy. Presents general guidelines of first aid and safety, including guidelines for treating choking, giving CPR, treating of burns and poisonings, handling of environmental injuries, and caring for and using various types of safety and disaster equipment. Presents the Workplace Hazardous Materials Information System. Examines the development of a properly supplied and maintained caretaker's room. Explains the types of chemicals available to caretakers and their intended use. Covers cleaning procedures from dusting and cleaning chalkboards to all aspects of floor care, including finishing/sealing, spray buffing, and stain removal, and troubleshooting. Presents a sample facility review form which provides a means of determining that the various areas of a facility are acceptable or needing improvement. Includes a glossary of terms related to building maintenance and cleaning.
TO ORDER:
Council of Educational Facility Planners International (CEFPI), 9180 E. Desert Cove, Suite 104, Scottsdale, AZ 85260; Tel: 480-391-0840http://www.cefpi.org
The Strategic Assessment Model.
Glazner, Steve, Ed. (APPA Association of Higher Education Facilities Officers, Alexandria, VA , 1999)
This book presents six papers focusing on the application of the strategic assessment model (SAM) to the
management of higher education facilities. The papers are part of an ongoing effort by the Association of Higher Education
Facilities Officers to provide comparative cost and staffing information and to develop a benchmarking process. The papers
explain the origins of SAM, the core competencies related to facilities management, and how these can be affected by SAM.
The papers also relate SAM to the Baldrige National Recognition standard and suggest ways of using SAM as a management
tool. Following an introduction by Douglas K. Christensen, the individual chapters are: (1) "Understanding the Strategic
Assessment Model"; (2) "Linking the Balanced Scorecard to Your Strategy"; (3) "APPA's
Four Core Competencies"; (4) "More Than a Feeling: Deployment of SAM within Baldrige"; (5) "What Is Benchmarking?"; and (6) "Conclusions: Where Do We Go from Here?". (Contains 62 references.) 130p.
ERIC NO: ED435289 ; TO ORDER: Association of Higher Education Facilities Officers http://www.appa.org
Facilities Operations and Engineering Reference
Greene, Mary; et al (R.S. Means Co., Kingston, MA, 1999)
This book is divided into 10 chapters, covering management, engineering economics, civil engineering and construction projects, maintenance, energy efficiencies, HVAC, mechanical engineering, instrumentations and controls, electrical engineering, and environmental health/safety. The book is intended as the primary reference source for Certified Plant Engineers who usually work in the industrial sector, however it covers duties applicable to educational facilities operators. 729p.
The School Business Administrator. Fourth Edition.
Stevenson, Kenneth R.; Tharpe, Don I. (Association of School Business Officials Internationl, Reston, Virginia , 1999)
This book examines the profession of the school business administrator within a city school system. It opens with a brief history of school business administration and then examines the responsibilities, duties, and educational and experience requirements; the procedures for establishing or restructuring a school business administrator's position , compensation, and evaluating an administrator's performance. The final chapter explores emerging issues, problems, challenges, and concepts of school business administration. 132p.
Report NO: ISBN-0-910-170-77-0ERIC NO: ED450553 ; TO ORDER: Rowman & Littlefield Publishing Group, 4501 Forbes Blvd., Suite 200, Lanham, MD 20706; Tel: 717-794-3800; Toll free: 800-462-6420 http://www.rowmaneducation.com/Catalog/
Facilities Management Planning Guidelines.
http://www.edlawcenter.org/ELCPublic/AbbottSchoolFacilities/FacilitiesPages (New Jersey Dept. of Education, Trenton , Sep 22, 1998)
Assists New Jersey's Abbott districts with the preparation of their five-year facilities management plans so that the districts and the State will comply with the requirements of the Abbott v. Burke decision. The guidelines describe the educational adequacy assessment process and indicate options that districts should consider during the planning process. Also included is a summary of information to be included in each district's plan and evaluation criteria that will be used to review them. 24p.
Program Evaluation: Custodians/Security. Des Moines Public Schools.
Morgan, Pat; Stokes, Tom (Des Moines Independent Community School District, Des Moines, IA , May 05, 1998)
The Des Moines Independent Community School District (Iowa) has
initiated management support services in the custodial/security areas
that have reduced administrative costs, provided for more efficient use of
staff time, and streamlined inventory and maintenance management.
This presents data tables on the department's operating budgets;
describes its computerized inventory tracking system; and details its
general operational responsibilities, including staff job descriptions and
staff selection, evaluation, and development. Finally, the document
presents an evaluation on department adherence to standards, policies,
and regulations regarding personnel, in-service/staff development,
commendations, maintenance procedures, equipment replacement,
supplies, budgeting, security, the establishment of regulatory
committees, and areas of future planning.
TO ORDER:
Des Moines Independent Community Schools, 1800 Grand Avenue, Des Moines, IA 50309; 515-242-7903.
APPA Custodial Operation Self-Analysis Program.
http://appa.org/files/General/AllCustodialAnalysis.pdf (APPA, The Association of Higher Education Facilities Officers, Alexandria, VA , 1998)
This survey and self-analysis tool was designed to identify most of the variables that impact institutional custodial operations, as well as to establish some reliable standardized benchmarks for the industry. It will help the facilities manager to better understand custodial costs and staffing levels. This was developed to supplement APPA's publication, Custodial Staffing Guidelines for Educational Facilities. 15p.
ERIC NO: ED458786;
Maintenance Matters: Maintenance and Minor Works in Primary Schools. A Manual for Boards of Management.
http://www.eric.ed.gov/contentdelivery (Department of Education and Science, Dublin, Ireland , 1998)
This manual provides guidance in the maintenance requirements of primary education schools covering roofing; floors and walls; doors and windows; external and internal finishes; heating, plumbing, and drainage; electrical installations; paved and grassed surfaces; and furniture and loose equipment. The basic considerations are covered for each area followed by a list of the types of problems encountered, why these problems arise, and tips for maintenance surveillance. Also included is advice on work planning covering applications, appointing consultants and contractors, and key points on health and safety regulations. An appendix contains grant regulations for minor works to national schools and maintenance checklist sample forms. 213p.
ERIC NO: ED439589 ;
Green Investment, Green Return: How Practical Conservation Projects Save Millions on America's Campuses.
Eagan, David; Keniry, Julian (National Wildlife Federation, Reston, VA , 1998)
Highlights 23 cost-saving conservation initiatives at 15 public and private postsecondary institutions across the United States. Savings per project ranged from little more than $1,000 to $9 million, and the total savings across the 23 projects were $16.8 million, which represents an average of $728,500 per campus. The projects address issues of transportation, energy and water conservation, materials re-use and redistribution, composting, recycling, and management of hazardous chemicals. 77p.
TO ORDER:
National Wildlife Federation, 11100 Wildlife Center Drive. Reston, VA 20190-5362; Tel: 800-822-9919
https://m1.buysub.com/webapp/wcs/stores/servlet/CategoryDisplay
Comparative Costs and Staffing Report for College and University Facilities, 1995-96. [3.5 inch Computer Disks].
Have van der, Pete; Rubertone, Joe (APPA: Association of Higher Education Facilities Officers, Alexandria, VA , 1998)
Presents comparative data on facility management costs and staffing based on responses from 213 U.S. postsecondary educational facilities during 1995-96. Lists information from both private and public institutions, grouped in sections identical to the survey. The sections are: general data; personnel data and costs; energy/utility cost and consumption; and the custodial addendum. Additionally, the report presents statistics for each institution and raw data for all institutions.
ERIC NO: ED457675 ; TO ORDER: APPA, 1643 Prince Street, Alexandria, VA 22314-2818; Tel: 703-684-1446; Fax: 703-549-2772 http://www.appa.org/applications/publications/index.cfm
Facilities Management: A Manual for Plant Administration
Middleton, William, Ed. (APPA: Assn. of Higher Education Facilities Officers, Alexandria, VA , 1997)
This four-book publication on managing the physical plant of campuses has 67 chapters covering general administration and management, maintenance and operation of buildings and grounds, energy and utility systems, and facilities planning, design and construction. 1,750p.
TO ORDER:
APPA, 1643 Prince Street, Alexandria, VA 22314-2818; Tel: 703-684-1446; Fax: 703-549-2772http://www.appa.org/applications/publications/index.cfm
Good School Maintenance: A Manual of Programs and Procedures for Buildings, Grounds and Equipment
(Illinois Association of School Boards, Springfield, IL , 1996)
Describes the basics of good school maintenance, including managing the program, using computers, controlling energy costs, ensuring safe practices, designing buildings for efficient maintenance, and being informed about environmental issues. Included are guidelines for operating cleaning and general building services and guidelines for building maintenance, specifically, caring for the exterior and roof. Procedures for maintaining school grounds are detailed, as well as the maintenance of mechanical equipment, including heating and air conditioning systems, sanitary systems and fixtures, sewage treatment plants, and electrical systems. 279p.
ERIC NO: ED402641; TO ORDER: Illinois Association of School Boards, 430 East Vine Street Springfield, IL 62703; Tel: 217/528-9688 http://www.iasb.com/shop/
Efficient and Adequate Standards for Building Specifications for the Construction of Schools. [Illinois]
http://www.isbe.net/construction/health_safety/pdfs/175ark.pdf (Illinois State Board of Education, School Construction and Facility Services, Springfield, IL , 1995)
This is the maintenance code for school facilities constructed in Illinois between July 1, 1965 and March 24, 1995. Chapters cover General Requirements; Use of Model Codes and Standards; Construction Requirements; Special Occupancies; Protection Requirements; Heating, Ventilating, and Incinerators; Electrical Systems; and Plumbing. 151p.
Maintenance and Operations and the School Business Administrator. A Compilation of Articles from School Business Affairs.
(Association of School Business Officials International, Reston, VA , 1995)
This book compiles what is considered the best maintenance and operations articles that have appeared in the journal "School Business Affairs, International" in recent years. The collection ranges from an overview of maintenance program management to specific maintenance projects such as recycling and pesticide use. Articles are categorized under the following broad topic areas: maintenance and operations management; contracting out maintenance services; energy management; security and safety; roofing; and environmental issues. 142p.
ERIC NO: ED460572 ; ISBN-0910170-66-5 TO ORDER: ASBO, 11401 N. Shore Dr., Reston, VA 22090-4232 http://www.asbointl.org/Publications/
Handbook of Facility Management: Tools and Techniques, Formulas and Tables
Piper, James E. (Prentice Hall, 1995)
Handbook provides clear, straightforward methods, plus over 200 tables,
charts, graphs, and forms for solving problems and saving money in mechanical, electrical,
and building and grounds maintenance, as well as in energy use. The book includes a fast, accurate method for comparing heating fuel costs; how to select the right light source for an application; how to diagnose paint and protective coating problems; how to select appropriate floor coverings and establish a preventive maintenance program; and, instructions for running a quality control program for housekeeping. 678p.
ISBN: 0135542960
Comparative Costs and Staffing Report for College and University Facilities, 1993-94.
Silberman, Gil, Ed.; Glazner, Steve, Ed. (APPA: Association of Higher Education Facilities Officers, Alexandria, VA , 1995)
Presents comparative data on facility management costs and staffing based on responses from 516 U.S. postsecondary educational facilities during 1993-94. Lists statistics from both private and public institutions, beginning with statistical reductions presenting the survey response tally, institutional profiles, and mean costs per square foot. Subsequent sections detail institutional indexes, profiles, costs, staffing levels, and utilities consumption. There is additional information comparing staffing salaries, percentage unionized, chargeback rates, contract services, and full- time-equivalent staffing, as well as statistics on mean electric and gas usage, other fuel usage, and water and sewer consumption. 373p.
ERIC NO: ED457674 ; ISBN-0742-7476 TO ORDER: The Association of Higher Education Facilities Officers, 1643 Prince St., Alexandria, VA 22314-2818; Tel: 703-684-1446 http://www.appa.org
Contracting for Facilities Services. Critical Issues in Facilities Management. No. 9.
(APPA: Assn. of Higher Education Facilities Officers, Alexandria, VA , 1994)
This book has been designed to provide practical information to managers on how to work with outside
contractors in the higher education facilities area, and provides "real world" advice on the opportunities and pitfalls of
privatization. Overviews and detailed case studies of contracting-out for services such as custodial services and grounds
management are provided. 187p.
ERIC NO: ED408872 ; TO ORDER: APPA, 1643 Prince Street, Alexandria, VA 22314-2818; Tel: 703-684-1446; Fax: 703-549-2772 http://www.appa.org/applications/publications/index.cfm
Educational Facilities: Planning, Modernization, and Management. Fourth Edition
Castaldi, Basil (Allyn and Bacon; Boston, MA , 1994)
As a sourcebook and textbook, this publication provides a comprehensive treatise on the planning, design, remodeling, and maintenance of educational facilities. The first chapters deal with the theory, principles, and techniques related to the educational planning of school buildings, including the application of selected principles of educational psychology. These chapters contain theoretical considerations that serve as a basis for long-range education planning and the specific educational facilities in any school district. The remaining chapters offer timely and practical information that reflects the state of the art in the planning of functional and futuristic educational facilities. It also includes information specific for planning child-care facilities. Besides containing information on curricular matters for the architect, this book also offers suggestions and solutions to a variety of problems related to educational facilities confronting school officials, school maintenance personnel, college and university officers, boards of education, and other stakeholders. 435p.
ERIC NO: ED428512 ; ISBN-0-205-15201-5 TO ORDER: Allyn & Bacon (A Division of Simon & Schuster, Inc.), 160 Gould St., Needham Heights, MA 02194
Maintenance of Electrical Services. Maintenance and Renewal in Educational Buildings. Building Bulletin 76.
(Department of Education and Employment, Architects and Building Branch,London, England. , Jul 1992)
This document provides guidance on the overall electrical services and maintenance strategy in educational facilities, the individual components of which are considered in the following sections: record documentation and systems; inspection and testing; condition appraisal; maintenance requirements; and maintenance works procedures. Other sections include discussions on electrical requirements for particular uses, community use, spare capacity, and tasks for school staff. Many specific types of electrical services are considered and their planned maintenance requirements are dealt with in the appendices. 64p.
ERIC NO: ED444346; ISBN-0-11-2707998 TO ORDER: HMSO Publications Centre, P.O. Box 276, London, SW8 5DT; Tel: 071-873-9090 http://www.tso.co.uk/bookshop/bookstore.asp?
Caring for the Campus Physical Plant.
http://archone.tamu.edu/CRS/engine/archive_files/EFL/6000.0407.pdf (Educational Facilities Laboratories, New York, NY , 1982)
Diagnoses causes underlying the deterioration of college and university physical plants. The fundamental problems are: 1) lack of integration of physical plant concerns with the institution's broader mission; 2) the low priority given physical plant needs; 3) the isolation of the physical plant director from institutional decision-making; 4) lack of awareness of requisite funding; 5) ineffective management of physical plant staff; and 6) inefficient use of institutional facilities. The report recommends: 1) establishing a facilities planning group; 2) conducting a thorough physical plant audit; 3) improving plant department management; 4) analyzing the fit between programs and facilities and allocating space accordingly; and 5) implementing a comprehensive energy management program. 45p.
Improving Affordability of Higher Education through Buying Consortia.
http://www.appa.org/files/FMArticles/FM%20MarApr09%20Isaak%20Tremblath%20& %20Sebe sta1.pdf Isaak, Larry; Trembath, Robert; Sebesta, James
Discusses the advantages of buying consortia for higher education institutions, using the successful Midwestern Higher Education Compact (MHEC) as an example. This consortium has realized savings in a variety of areas, and has now undertaken a program to seek savings in energy purchasing and healthcare benefits for employees. The projects objectives and activities are discussed.
Technology in the Mailroom.
http://www.peterli.com/cpm/resources/articles/archive.php?article_id=2123 Kollie, Ellen College Planning and Management; v12 n2 , p48-50 ; Feb 2009
Discusses online systems that expedite mail cost tracking, parcel delivery, and reporting. Resources for improving campus postal services are included.
Uptime-Minded.
http://www.facilitiesnet.com/elevators/article/The-Right-Elevator-Service-Agreement-Minimizes-Downtime--10617 Kroll, Karen Building Operating Management; v56 n2 , p31,32,34 ; Feb 2009
Advises on elevator care and maintenance, noting that monitoring of the elevator's performance is critical, with special attention to waiting time and down time. Contents of typical service agreements and methods of evaluating them are discussed, as is advice to avoid bargain contracts that offer very little preventive maintenance.
Let it Snow.
http://www.peterli.com/spm/resources/articles/archive.php?article_id=2081 Michael Fickes. School Planning and Management; v48 n1 , p25-27 ; Jan 2009
Discusses snow removal at schools, highlighting the practices of Kentucky's Jefferson County Public Schools. Types of equipment, salt and brining practices, staffing, plowing and piling advice, and protection of interior floors are addressed.
The Price of Paralysis.
Thweatt, Steven Facilities Manager; v25 n1 , p43-47,52 ; Jan-Feb 2009
Addresses the consequences of "decision paralysis" in campus facilities management organizations. Small repairs turn into large ones, systems fail more frequently, the budget is strained, and morale declines both within the department and campus-wide.
Maintenance at a Higher Level.
http://www.facilitiesnet.com/equipmentrentaltools/article/Perform-a-Needs-Analysis-Bef ore-Specifying-Personnel-Lifts--10395 Westerkamp, Thomas Maintenance Solutions; v17 n1 , p16 ; Jan 2009
Advises on selection of the most appropriate lift equipment. Issues such as capacity, elevation, reach, maneuverability, footprint, handling, safety, ergonomics, stability, and warranty are addressed.
Integrity-Based Budgeting.
http://www.appa.org/files/FMArticles/FM111208featureKaleba.pdf Kaleba, Frank Facilities Manager; v24 n6 , p20-24 ; Nov-Dec 2008
Discusses issues critical to the evolution of facilities data integrity, being the compatibility, coordination, and timeliness of data from institutions with multiple buildings.
As the Baby Boomers Retire: Preparing to Fill the Open Positions.
http://www.peterli.com/spm/resources/articles/archive.php?article_id=1962 Kollie, Ellen School Planning and Management; v47 n10 , p22,24 ; Oct 2008
Discusses the impending retirement of a significant number of school personnel, along with local national efforts to recruit and retain teachers, administrators, and other key personnel.
Buying Performance, Getting Flexibility, Too.
http://www.facilitiesnet.com/ms/article.asp?id=9825 Walker, Cathy Maintenance Solutions; v16 n10 , p28,30 ; Oct 2008
Advises on utility vehicle selection, discussing the virtues and limitations of gas, electric, propane, and hybrid vehicles, sizes, loads, passenger capacity, maneuverability, safety features, flexibility, costs, and speed.
Effective and Innovative Practices Award Winners: Creativity and Practicality.
Facilities Manager; v24 n5 , p36-49 ; Sep-Oct 2008
Profiles five higher education facilities programs that won the Association of Higher Education Facilities Officers' award for 2008. The awards recognize new and revamped programs and processes that enhance service delivery, lower costs, increase productivity, improve customer service, generate revenue, or otherwise benefit the educational institution.
Gas Pains.
http://www.campussafetymagazine.com/Articles/?ArticleID=199 Scott, Mike Campus Safety; v16 n5 , p58-61 ; Sep-Oct 2008
Discusses ways campus administrators are cutting down on gasoline expenses, including not warming up vehicles and limiting idling time, limiting take-home car use, replacement of cars with bicycles and Segways, and alternative fuels.
Sights Unseen.
http://asumag.com/Maintenance/fac_mgmt/sights_unseen_planning/ Brandon, Robert; Spruch, Arthur American School and University; v80 n13 , p171-174 ; Aug 2008
Addresses design features that remove unattractive campus materials management functions from plain sight. Underground tunnels and creative landscaping are covered, as are thoughtful campus circulation plans that minimize vehicle use and staff costs.
Making Equipment Rental Work.
http://www.facilitiesnet.com/ms/article.asp?id=9421 Hounsel, Dan Maintenance Solutions; v16 n8 , p26,27 ; Aug 2008
Advises on maintenance equipment rental, including equipment condition, availability of staff to use the equipment in a timely manner, proper training, how to obtain honest appraisals of models, and when it is time to buy rather than rent.
Data Loggers: Tools for Productivity.
http://www.facilitiesnet.com/ms/article.asp?id=9404 Westerkamp, Thomas Maintenance Solutions; v16 n8 , p10,12 ; Aug 2008
Describes how portable data loggers work, the types of system problems they can help analyze, and what can be learned from the data they collect and transmit. Time and money saved from system corrections made can quickly pay back the modest expense of the loggers.
Maintaining New Facilities.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2777&parentid=2569 Adams, Matt Facilities Manager; v24 n4 , p48,50,51 ; Jul-Aug 2008
Discusses the particular problems of maintaining new campus buildings, with their more sophisticated systems, and the perception that since they are new, they require less maintenance. "Extended commissioning" of new facilities is discussed, which includes correcting improper installation and reconfiguring systems, as well as extensive staff training. A better standard of care for new buildings which appear to be functioning well is advocated in order to prevent accelerated aging.
Tall Task: Selecting the Right Lift.
http://www.facilitiesnet.com/ms/article.asp?id=9166 Hounsell, Dan Maintenance Solutions; v16 n7 , p29,30 ; Jul 2008
Describes types of aerial lift equipment and advises on selecting the proper lift for a given space. Items to consider are the size of the base, height and horizontal reach needed, frequency of use, platform size, storage. Various power options and cost considerations are detailed, and a 31-point inspection list is included.
Converge and Conquer.
http://campustechnology.com/articles/2008/07/converge--conquer.aspx Korzeniowski, Paul Campus Technology; v21 n11 , p44-46,48,50 ; Jul 2008
Discusses the current state of automated facilities control, citing a variety of software and hardware applications and illustrated with examples of strategies from five higher education institutions.
Snow and Ice Removal: No Offseason.
http://www.facilitiesnet.com/ms/article.asp?id=9182 Matt, Chris Maintenance Solutions; v16 n7 , p36,37 ; Jul 2008
Discusses how some campuses have moved from informal programs for snow removal, to organized and prioritized plans that list all campus assets and the person and equipment responsible for clearing that area. Reduction in the use of rock salt helps meet environmental goals and reduces infrastructure and landscape damage. Standardization and off-season maintenance of the equipment improves the effectiveness of the plan.
MRO Storerooms: Strategies for Efficiency.
http://www.facilitiesnet.com/ms/article.asp?id=9160 Murphy, Frank Maintenance Solutions; v16 n7 , p24.26 ; Jul 2008
Discusses elements of an effective maintenance, repair, and operations (MRO) storeroom. These include an effective computerized maintenance management system with bar- code capability, a clean and organized space, restricted access, parts accountability, and a trained storeroom operator. Six steps for effective part distribution, accounting, purchasing, and inventory control are also detailed.
Convergence: Yea or Nay?
http://campustechnology.com/articles/2008/07 Villano, Matt Campus Technology; v21 n11 , ps4-s8 ; Jul 2008
Discusses merging of campus physical and IT security, citing examples of hardware and software applications from higher education institutions that have merged these functions, as well as from those who have chosen to keep them separate.
From Risk-Takers to the Model of Success.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2750&parentid=2568 Franko, Donna; Klingel, Jay; Wooding, Betty Facilities Manager; v24 n3 , p22 27 ; May-Jun 2008
Provides an overview of the University of Virginia's facilities apprenticeship program as it celebrates its 25th anniversary. The history, components, and challenges that are inherent with administering the program are discussed. The article concludes by summarizing the benefits of the program and how it serves as a model for other institutions.
Electronic Waste: Reuse, Recycle, or Dispose?
http://www.facilitiesnet.com/ms/article.asp?id=8597 Camplin, Jeffrey Maintenance Solutions; v16 n4 , p25,26 ; Apr 2008
Describes types of electronic waste, what can typically be refurbished, access to recycling, EPA designations for these wastes, and hazardous materials found in batteries, lamps, and cathode ray tubes.
Under Construction: A National PK-12 Data Model.
Doar, Bertha School Business Affairs; v74 n4 , p30,32 ; Apr 2008
Discusses this data model, currently under development, to help users, software developers, researchers, and community members have access to timely, accurate, and thorough data on their schools.
To Rent or Buy? That Is the Question.
http://www.facilitiesnet.com/ms/article.asp?id=8599 Westerkamp, Thomas Maintenance Solutions; v16 n4 , p33,34 ; Apr 2008
Advises on deciding between rental or purchase of irregularly used facilities equipment. Cost comparison steps that include initial and operating costs, life expectancy, and depreciation are included.
Bringing FM into the Design and Construction Process.
Murdock, Michael; Lehmann, Chris Facility Management Journal; v18 n2 , p14,16,18,19 ; Mar-Apr 2008
Advocates involving facility managers in the planning and design process for buildings, citing numerous cleaning, maintenance, and engineering issues that frequently arise post-occupancy.
On the Right Track.
http://www.universitybusiness.com/ViewArticle.aspx?articleid=999 Ezarik, Melissa University Business; v11 n2 , p34,35 ; Feb 2008
Reviews the use of a facilities condition index to properly guide attention to the campus building conditions, illustrated with case studies from Florida State University and the University of Rochester.
Glidepath to Compliance: Managing the Regulatory Risk/Return Trajectory in Educational Facility Enterprises.
https://www.appa.org/files/FMArticles/CodeTalkJF08.pdf Anthony, Michael; Aaron, Richard Facilities Manager; v24 n1 , p20-22 ; Jan-Feb 2008
Offers code compliance recommendations for how best to maintain non-conforming higher education facilities. Steps for identifying and addressing risks that can be remediated are included.
School Building Codes: A Basic Guide for Facility Managers.
http://www2.peterli.com/spm/resources/articles/archive.php?article_id=1667 Kollie, Ellen School Planning and Management; v46 n12 , p34,36,37 ; Dec 2007
Briefly discusses building code issues and practical building features that apply to schools. These include handicapped accessibility, maintaining egress, energy efficiency, fresh air, fire safety, framing, and classroom security.
School Building Utilization: Effective Space Management.
Volkman, David; Malinowksi, Matthew School Business Affairs; v73 n11 , p8-10 ; Dec 2007
Addresses maximizing school space use by examining current usage and demographic trends. A diverse task force should be created to focus on creative uses of facilities and potential for flexibility within existing space. A recommended make up and operation of the task force is illustrated with an example from the Susquehanna Township School District
Where to Start when Previous Facilities Data are Questionable.
Watt, Catherine; Higerd, Thomas; Valcik, Nicolas New Directions for Institutional Research; v2007 n135 , p11-27 ; Oct 2007
Reviews the increasing awareness of the importance and difficulty in managing educational facilities as finite resources. The article discusses the clash of the value of research space with a lack of capital funds; the need to update, merge, and access data elements from multiple sources, including sponsored programs, finance, and personnel; and the theory of implementing change, the fitting of a new process into an existing institutional culture, and examples of actual experiences in implementing space systems. (Includes 4 references).
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Taking a Fresh Look at Facilities Data: Lessons Learned.
Coburn, Kari New Directions for Institutional Research; v2007 n135 , p107-111 ; Oct 2007
Highlights themes that will assist institutional research professionals and other higher education leadersinterested in expanding use of facilities data in planning and decision making: (1) What you don't know can hurt you; (2) Operational systems are not designed to support ad hoc studies; (3) Talk data first, technology second; (4) Sharing your data makes it better; and (5) It takes skill and time to teach old dogs new tricks.
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Recommendations to Improve Space Projection Models and University Space Usage.
Stigall, Sam New Directions for Institutional Research; v2007 n135 , p29-36 ; Oct 2007
Reviews the current space projection model for the State of Texas Higher Education Coordinating Board (THECB) and compares this methodology to other select states. The article considers stewardship of public buildings and funds, improvement of space usage, and provision of the facilities necessary to enhance learning, particularly in an era when existing space must be used effectively to justify the need for additional space, increasing construction costs, and decreasing legislative appropriations.
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The Logistical Tracking System (LTS) Five Years Later: What Has Been Accomplished?
Valcik, Nicholas New Directions for Institutional Research; v2007 n135 , p37-45 ; Oct 2007
Discusses development of the Logistical Tracking System (LTS)1 and evaluates the changes in processes and procedures at the University of Texas-Dallas (UT-Dallas) that were due to implementation of a new type of technology. The article elaborates on the positive and negative aspects of designing and constructing a software application in house, illustrates the changes in organizational procedures and policies that must occur to implement a new application., and how use of LTS allowed a variety of calculations for projection of space to occur at the university. The role of the Office of Strategic Planning and Analysis (OSPA) in construction and implementation of LTS is also reviewed and evaluated. (Includes four references.)
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Indirect Costs and Other Uses of Facilities Data at Institutions.
Watt, Catherine; Higerd, Thomas New Directions for Institutional Research; v2007 n135 , p47-61 ; Oct 2007
Examines possible uses for facilities data as they relate to three academic issues: classroom management, personnel management, and research activity. Some academic medical centers and research universities are using space information to analyze research productivity in laboratories. Other research universities have used space data to learn where the offices and labs of retiring faculty are housed so that they can plan assignment of available space to new faculty members. Institutions of all sizes are using space databases to better describe the growing variety of classroom types, such as distance education, high-tech eraser boards, audio-video transmission, special equipment for simulation modeling, and large tables and floor space for cooperative learning activities.
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Fixed-Asset Inventories: Why, What, How, and What Now?
Smith, Sheldon School Business Affairs; v73 n8 , p26,28 ; Sep 2007
Discusses the importance of accurate inventory of school equipment and furnishings, basic steps in the inventory process, desirable features of fixed-asset inventory software, and interpretation and use of inventory data.
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Hazmat Management: Tools of the Trade.
http://www.facilitiesnet.com/ms/article.asp?id=7194&keywords=hazmat,%20hazardous %20materials,%20material%20handling Camplin, Jeffery Maintenance Solutions; v15 n8 , p23,24 ; Aug 2007
Advises on management of facilities-related hazardous materials. Instructions for inventory, labeling, storage, shelving, and emergency response are included.
Ins and Outs of Outsourcing.
http://www.districtadministration.com/viewarticle.aspx?articleid=1247 Maciejewski, Jennifer District Administration; v43 n8 , p50-54 ; Aug 2007
Reviews advantages and disadvantages of outsourcing of school support services, as well as typical community and staff objections. Advice on making outsourcing work is offered, addressing clear and detailed communication with constituents and contractors, liability, performing due diligence, and accurately assessing the costs and savings.
Equipment Rental and the Bottom Line.
http://www.facilitiesnet.com/ms/article.asp?id=7195&keywords=equipment%20rental Westerkamp, Thomas Maintenance Solutions; v15 n8 , p17,18 ; Aug 2007
Advises on how to assess in-house construction projects to determine the proper equipment for rental, training on the use of equipment, vendor insurance, and equipment inspection. Deciding whether to rent or purchase equipment is also covered.
Increase Square Footage While Driving Energy and Labor Costs Down Through Wireless Technology.
http://www.cfmmag.com/print/Campus-Facility-Maintenance/Increase-Square-Footage- While-Driving-Energy-and-Labor-Costs-Down-Through-Wireless-Technology/1$423 Grindall, Will Campus Facility Maintenance; v4 n2 , p32,33 ; Summer 2007
Describes wireless and web-based monitoring of campus infrastructure systems, with particular attention to monitoring of steam traps.
The Hidden Costs of Campus Recycling.
Brooks, Robert Facilities Manager; v23 n3 , p46,48,49 ; May-Jun 2007
Describes the impact of recycling on custodial services, including separation of materials and proper handling according to federal, state, and local guidelines. The contracting out of services for a period is suggested as a way to assess costs. An overview of the recycling program at the University of Missouri-Columbia is included.
Realize the Full Potential of Your New Facility.
http://www.eric.ed.gov/ERICDocs/data/ericdocs2sql/content_storage_01/0000019b/80/29/8b/4d.pdf Kalina, David Techniques: Connection Education and Careers ; v82 n5 , p27-28 ; May 2007
Even when the building project is completed, there is still work to be done. This entails readdressing academic delivery and developing new approaches to operating the new facility. This article on how to use new learning environments to their fullest potential presents tips and suggestions on how to have a great building and how to manage and operate it for the enjoyment and benefit of students and teachers.
Mission-Centered Asset Management.
Singh, Harry; Kinnaman, Maggie Facilities Manager; v23 n3 , p38-41,43-45 ; May-Jun 2007
Details a system of addressing educational facility management issues by aligning them with the institution's mission and prioritizing them by their impact on the mission, if deferred. Criteria levels are suggested, an example spreadsheet is provided, and six references are included.
Facilities Directors Speak Out.
http://www.universitybusiness.com/viewarticle.aspx?articleid=728 Ezarik, Melissa University Business; v10 n4 , p58-62 ; Apr 2007
Presents the opinions of four higher education facilities directors regarding the role of facilities in competing for students, security, preparing future leaders, customer service, outsourcing, total cost of ownership, and facilities reinvestment.
Sustainable Strategies on Campus.
Geller, Joseph; Corning, Robert College Planning and Management; v10 n4 , pG28,G30 ; Apr 2007
Reviews practical and economical campus sustainability strategies in the areas of stormwater control, landscaping, site lighting, recycling, water conversation, and reduction of car use.
Contract Operations and Environmental Stewardship.
http://www.peterli.com/archive/cpm/1343.shtm McKeown, Douglas College Planning and Management; v10 n4 , pG16,G18,G20 ; Apr 2007
Describes services typically outsourced to contract operations because environmental laws and stewardship are involved. A brief history of contract operations is followed by descriptions of benefits to the institution in the areas of labor, laboratory work, maintenance, health, safety, chemicals, energy, and specialized expertise.
A Common Vocabulatry for Asset Investment Strategy.
Christensen, Douglas; Rose, Rodney; Ruprecht, Terry Facilities Manager; v23 n2 , p26-30 ; Mar-Apr 2007
Details a vocabulary to organize building costs under categories of one-time and continuing costs.
Facility Asset Management Doctrine.
Dempsey, James Facilities Manager; v23 n2 , p32,33,35-37 ; Mar 2007
Proposes a facilities management plan that is aligned with the institution's missions. The author describes a mission dependency index (MDI) by determining the intra-dependency of institutional units, and assessing the facilites program against that index.
Buildings: The Gifts That Keep on Taking.
http://www.appa.org/files/FMArticles Rose, Rodney Facilities Manager; v23 n2 , p18-23 ; Mar-Apr 2007
Reflects on the value of higher education buildings as investments. The variety of integrated decisions determining need and priority are displayed as a pyramid, and a methdology for for determining priorities proposed. Six major recommendations for an asset investment strategy are proposed.
Lost in Space.
http://www.universitybusiness.com/viewarticle.aspx?articleid=702 Sturgeon, Julie University Business; v10 n3 , p58-62 ; Mar 2007
Discusses classroom space management techniques that maximize existing facilities. Identifying and scheduling underutilized space, subdividing large rooms, relocating administrative functions, and facility management software are covered.
Sunshine Dollars.
http://www.peterli.com/archive/cpm/1319.shtm Sturgeon, Julie College Planning and Management; v10 n3 , p18-20 ; Mar 2007
Describes ways that higher education institutions keep their facilities busy with construction and summer educational programs. The particular demands of Summer construction and rapid turnover in housing with Summer guests are discussed.
Location-Aware Services: Where on Earth?
http://www.campustechnology.com/article.asp?id=20094 O'Hanlon, Charlene Campus Technology; v20 n6 , p32-34,36,38,39,44 ; Feb 2007
Discusses the benefits of location-aware services to campuses, including tracking shuttle busses, security alerts, and monitoring a student's location when crossing campus at night. Examples of such systems in place at MIT and Montclair State University describe their advantages, as well as necessary privacy safeguards.
The Changing Campus Landscape.
http://www.buildings.com/Articles/detailBuildings.asp?articleID=3558 Suttell, Robin Buildings; v101 n2 , p62-64 ; Feb 2007
Highlights recent developments in higher education facility management, beginning with the considerable influence that facilities now play in attracting students. Trends in residence hall amenities, dining halls, and technology integration are also described.
The Importance of Purchasing.
Wiens, Janet College Planning and Management; v10 n2 , p52,54,55 ; Feb 2007
Reviews trends and challenges in purchasing, including increased responsibility and accountability, technological advancements, regulations, and streamlined purchasing/accounting departments.
Business and Operations.
http://asumag.com/mag/university_business_operations/ Agron, Joe American School and University; v79 n5 , p64,65 ; Jan 2007
Presents an interview with John Musso, executive director of the Association of School Business Officials, concerning trends and issues that will most affect school business and operations in the near future. Resource allocation problems and the evolving role of the school business official are addressed.
Caterpillars and Butterflies: Whole-System Change Through Facility Planning.
Hill, Franklin School Business Affairs; v73 n1 , p32-35 ; Jan 2007
Advocates radical change in district facility management through identifying successes, exploring and overcoming fear, confirming and validating current practices, defining needs, renovating for programmatic as well as physical needs, and involving the community.
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Making a Buck.
http://www.peterli.com/archive/cpm/1269.shtm Sturgeon, Julie College Planning and Management; v10 n1 , p23,24 ; Jan 2007
Reviews ways in which higher education is renting out facilities and "insourcing" activities, returning the profits to support the institution s initiatives.
101 Smart Revenue Generators.
http://www.universitybusiness.com/viewarticle.aspx?articleid=623 University Business; v9 n12 , p47-56 ; Dec 2006
Describes a variety of revenue opportunities for higher education, including creative acquisition and management of real estate, commercial uses for campus facilities, partnerships with professional athletic teams, and energy saving concepts.
Fire and Ice.
College Planning and Management; v9 n11 , pS16,S17 ; Nov 2006
Reviews typical causes of residence hall fires and suggests steps to reduce them, as well as offering a checklist to use in preparation for snow and ice removal season.
Snow and Ice Management Checklist for School Administrators.
Anderson, Rodney School Planning and Management; v45 n11 , pS8 ; Nov 2006
Offers a checklist to use in preparation for snow and ice removal season.
Megatrends and Myths: Facilities Management Practices in Higher Education.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2620&parentid=2547 Deaigneau, William Facilities Manager; v22 n6 , p22,23,25,26 ; Nov-Dec 2006
Describes five "megatrends" in higher education that affect facilities, as well as debunking five commonly adhered-to "myths." The author admits that predicting these circumstances is very much like predicting the weather, with about a 50 percent chance of accuracy.
Designing for Stewardship: Aligning Project Decisions with the Total Cost of Ownership.
Guckert, Donald; King, Jeri Facilities Manager; v22 n6 , p28-31 ; Nov-Dec 2006
Advocates a "stewardship" approach for building project managers, where consideration of the total cost of ownership that the building will have on the institution. This accountability should include competing institutional perspectives, defensible building standards, and collaborative compilation of knowledge to align decisions to facilities stewardship and the institution's mission.
Two for One.
http://asumag.com/Transportation/university_two_one_2/ Ammon, Tim; Little, Scott American School and University; v79 n1 , p44,47,48 ; Sep 2006
Advises facilities managers in situation where school facilities and transportation functions are being consolidated. The duties of managing such an arrangement are detailed, divided into those for facilities and those for transportation. An integrated information management systems for facilities maintenance, bus routing, fleet maintenance, and materials management is recommended.
Lessons in Landlording.
http://www.universitybusiness.com/viewarticle.aspx?articleid=551 Ezarik, Melissa University Business; v9 n9 , p68-72 ; Sep 2006
Advises higher education institutions on the management of commercial or residential properties that they acquire for income, neighborhood revitalization, or future growth. Typically located close to the campus, these properties require compatible tenants and maintenance on a different schedule from most higher education buildings. Help from a property management firm is also recommended.
Workin' for a Living.
http://www.peterli.com/archive/cpm/1198.shtm Sturgeon, Julie College Planning and Management; v9 n8 , p38-41 ; Aug 2006
Describes student employment in campus operations, including typical thresholds of hours per week, effect on academic performance, scheduling, training issues, and personnel policies.
Effective Teams for Improved School Facility Management.
http://asbointl.org/asbo/files/ Bessette, Harriet; Bowen, Charles; Chan, Tak School Business Affairs; v72 n7 , p6-8 ; Jul-Aug 2006
Discusses organizing school facility management teams at the district and school level, citing the goals and responsibilities of each team and how to coordinate them. Benefits of such an approach include shared responsibilities, community involvement, communication, sense of ownership, and student involvement. Includes three references.
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Getting Started with the Facilities Management Evaluation Program.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2596&parentid=2545 Hug, Jack Facilities Manager; v22 n4 , p44-48,50 ; Jul-Aug 2006
Advises on the process and benefits of APPA's Facilities Management Evaluation Program, a self-assessment process that assesses seven major categories and 57 subsections of an institutions facilities operations. The elements of the evaluation assess elements such as the organizational profile, main products and services, employee profile, organizational culture, institutional position, and a variety of other structural and relational attributes. Includes two references.
Garnering Support.
http://asumag.com/Maintenance/university_garnering_support/ Kincaid, Douglas; Dillinger, Eric; Clayton, Michael American School and University; v78 n12 , p36,39-41 ; Jul 2006
Reviews traditional methods that facility managers use to determine annual maintenance and operations budgets, and recommends a more accurate system of modeling costs and the effect of maintenance and operations on facility performance. Components of modeling are defined, and a multi-step approach that can be compiled and perpetuated over several budget cycles is detailed.
Personnel Data and Costs Reported from the 2004-05 Facilities Core Data Survey.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2598&parentid=2545 Long, Laura Facilities Manager; v22 n4 , p56-58 ; Jul-Aug 2006
Reports a few highlights from this survey indicating salary increases and decreases for higher education facilities professionals, changes in staffing structure, and changes in percentages of positions under collective bargaining agreements.
The Outs (and Ins) of Facility Management.
http://www2.universitybusiness.com/viewarticle.aspx?articleid=215 Sturgeon, Julie University Business; v9 n7 , p84-88 ; Jul 2006
Discusses outsourcing of higher education facility management services. Good and bad experiences from various institutions are described, with the main advantage typically seen as the institution's ability to focus on the core mission of education, and the main disadvantage being incompatibility between institution and contractor culture. Savings are often, but not always, realized in outsourced arrangements, but sometimes a vastly improved service is seen as worth the extra expense. Advice on a transition to outsourced services is included.
Risk Management in the Procurement of Energy.
http://asbointl.org/asbo/files/ Moltzan, Bruce School Business Affairs; v72 n6 , p11-13 ; Jun 2006
Discusses "lowest price" and "price certainty" methods of energy procurement, citing the advantages and disadvantages of each. Whatever method is chosen, school district budgets must be configured accordingly and tolerance for risk accurately assessed. Once a method is chosen, a variety of products, approaches, and partnerships are available to facilitate energy procurement.
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How to Answer When the Media Calls.
http://www.peterli.com/archive/cpm/1121.shtm Jampole, Marc College Planning and Management; v9 n4 , p19,20 ; Apr 2006
Advises on how to respond to the media, detailing components of a "wall and gate" approach where the media and the institution are separated by a "wall," and an official spokesperson is the only "gate."
"In-source" Contracted Services.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2568&parentid=2542 Adams, Matt Facilities Manager; v22 n2 , p62,63 ; Mar 2006
Explains areas of cost accounting, enterprise scalability, and work-loading where for-profit external contractors typically have an advantage in providing facility services, and suggests ways that institutions can emulate these advantages when managing services in-house.
Imagine If You Will.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2558&parentid=2542 Cooper, Jeff Facilities Manager; v22 n2 , p12-14 ; Mar 2006
Discusses developments in elevator codes, their impact on facilities management, and issues involved in moving from one code to a more stringent one.
Managing a Nationwide School District.
http://www.peterli.com/archive/spm/1084.shtm Hopwood, Mark School Planning and Management; v45 n2 , p52-55 ; Feb 2006
Explains how the United States Bureau of Indian Affairs manages operations and maintenance of its 7,465 buildings nationwide with a client-server system. Future alignment of the system with other federal systems is discussed, as well as plans for its use in building asset and deferred maintenance management.
Making a Move.
http://www.peterli.com/archive/cpm/1079.shtm Papuga, Bob College Planning and Management; v9 n2 , p59,60,62,63 ; Feb 2006
Discusses five items to consider when selecting a moving company: 1) Use a certified or approved vendor. 2) Look for expertise with higher education commodities. 3) Look for storage capability near campus. 4) Look for a national network. 5) Look for financial stability, appropriate size, and service infrastructure.
Critical Issues in Educational Facilities and Business.
http://asumag.com/mag/university_critical_issues_education/ Agron, Joe American School and University; v78 n5 , p60-67 ; Jan 2006
A panel of professionals shares creative solutions to educational facility and business operations. The influence of No Child Left Behind (NLCB), shrinking budgets, competition from charter schools, staffing, technology trends, "run to fail" operation of systems, and indoor air quality are covered.
With Campus Aesthetics, Perception is Reality.
http://www.campusfacilitymaintenance.com/article/article.jsp?siteSection=5&id=336 Couples, Dean Campus Facility Maintenance; v3 n4 , p28 ; Winter 2006
Briefly discusses economic and educational benefits of campus recylcling programs.
Get Control of Snow and Ice Removal.
http://www.campusfacilitymaintenance.com/article/article.jsp?siteSection=5&id=335 DiPaolo, Richard Campus Facility Maintenance; v3 n4 , p26,27 ; Winter 2006
Discusses the effectiveness and environmental impact of various ice melting compounds, as well as heated mats that leave no chemicals in the soil.
Taking Back Control...Using Programmable Logic Controllers (PLCs).
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2552&parentid=2540 Hafar, Linda; Leon, Daniel Facilities Manager; v22 n1 , p51-54 ; Jan-Feb 2006
Describes the background behind Sacramento State University's decision to switch to programmable logic controller (PLC) for its building systems, and the challenges encountered making the new and old systems compatible, reconciling the costs, and obtaining the resources and training for the conversion, and timing the changes.
Managing Large District Facilities.
Moss, David; Horstman, Eric Educational Facility Planner; v41 n1 , p3-6 ; 2006
Describes the construction, renovation, and maintenance program of Plano Independent School District, outlining their 20-year renovation target and illustrating the program with a description of renovations at one elementary and one high school. Includes three references.
Beating the Odds.
http://www.facilitiesnet.com/ms/article.asp?id=3636 Hounsell, Dan Maintenance Solutions; v13 n12 ; Dec 2005
With 360 facilities and twelve new schools and 12,000 new students every year, the Las Vegas Schools' maintenance department is meeting it's growing challenges by assessing priorities, creative workload tactics, and focusing on quality.
Maintenance Contracts for 11th Graders.
Adams, Matt Facilities Manager; v21 n6 , p52,53 ; Nov-Dec 2005
Advises on appropriate outsourcing of maintenance tasks that cannot be accomplished with existing staff, particularly when the budget will not accommodate the addition of any new employees.
Guidelines for Managing Regulatory Requirements.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2530&parentid=2528 Bowers, John Facilities Manager; v21 n6 , p12,13 ; Nov-Dec 2005
Suggests techniques for accommodation of government requirements, rules, and guidelines in the built environment and provides a list of those that typically affect schools.
Preventing Ice Dams on Roofs.
Burnett, Alan Facilities Manager; v21 n6 , p48-51 ; Nov-Dec 2005
Describes ice dams, how they form, and how they damage buildings. Techniques for preventing them through insulation, ventilation, material selection, roof heating, and preventive maintenance are included, as is advice on observing, investigating, and testing for potential ice dam conditions.
Facility Managers Benefit from the Web.
http://www.peterli.com/archive/cpm/1004.shtm Wiens, Janet College Planning and Management; v8 n11 , p16,17 ; Nov 2005
Reviews basic features of computerized maintenance management systems, capital planning and asset management systems, and roofing asset management software. These products are increasingly web-based, which eases software management and data sharing.
2005 Effective & Innovative Practices Award.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2431&parentid=2420 Facilities Manager; v21 n5 , p48-52,54-56,58-61 ; Sep-Oct 2005
Describes five higher education facilities programs that won the Association of Higher Education Facilities Officers' award for 2004. The awards recognize new and revamped programs and processes that enhance service delivery, lower costs, increase productivity, improve customer service, generate revenue, or otherwise quantifiably benefit the educational institution.
Why Conduct a Facilities Management Evaluation Program?
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2409&parentid=2393 Judd, R. Holly Facilities Manager; v21 n4 , p44-48 ; Jul-Aug 2005
Describes AAPA's Facilities Management Evaluation Program, three institutions' rationales for undertaking one, and their feelings about the results.
Internal Partnership: A Recipe for Survival.
http://www.appa.org/FacilitiesManager/article.cfm?ItemNumber=2405&parentid=2393 Norman, Nathan; McClinton, Tanisha Facilities Manager; v21 n4 , p54,55 ; Jul-Aug 2005
Discusses the partnership between University of Michigan's Plant Building Services and the schools' University Stores that improved facilities services while shoring up the latter's viability as a cost- and time-effective distributor of supplies.
The Public Benefits of Privatization.
http://www.peterli.com/archive/cpm/947.shtm Sturgeon, Julie College Planning and Management; v8 n7 , p38,40,41 ; Jul 2005
Describes cost-saving benefits of outsourcing campus services, as well as ways to retain current staff in these services when outsourcing.
The Why and How of Maintenance.
http://www.asbj.com/specialreports/0605SpecialReports/S1.html Dillon, Naomi American School Board Journal; v192 n6 , p28-31 ; Jun 2005
Details reasons behind deferred maintenance, including willingness to cut maintenance and operations budgets to preserve educational program funding, lack of master planning for maintenance, lack of administrative understanding of maintenance due to insufficient communication from maintenance administrators, and lack of priority for maintenance.
An Asset Management System for School Buildings in Quebec.
http://www.oecd.org/dataoecd/42/31/35395004.pdf Gerbasi, Dino; Marchand, Gilles PEB Exchange; v2005/2 n55 , p10,11 ; Jun 2005
Reviews the age and condition of Quebec schools, reasons for establishing an asset management system (AMS), the evolution of AMS and computerized maintenance management systems (CMMS), and the particular AMS approach taken by Quebec Public Schools.
Adaptable Spaces.
http://www.peterli.com/archive/spm/929.shtm Maas, Richard School Planning and Management; v44 n5 , p22-24 ; May 2005
Describes the use of portable room dividers to adapt school spaces according to needs. Available features and finishes of many brands of dividers are described.
Facility Management Outsourcing: Seven Steps to Success.
http://asbointl.org/asbo/files/ Maechling, Timothy School Business Affairs; v71 n5 , p6,8,10,12,13 ; May 2005
Describes seven steps toward successful facility management outsourcing: 1) Develop a site-by- site scope-of-work and service level agreements. 2) Understand baseline facility management costs. 3) Pinpoint opportunities to reduce costs. 4) Choose an outsourcing partner based on total results, not just price. 5) Ensure executive-level sponsorship. 6)Make a commitment to mutual trust and effective communication. 7) Keep the proposal process as simple as possible.
Everything Old is New Again
http://www.facilitiesnet.com/ms/article.asp?id=2779 Hounsell, Dan Maintenance Solutions; Apr 2005
The challenge at the College of William and Mary is ensuring a renovated historic building is maintained and operated efficiently. Maintenance technicians and others in the department worked closely with architects and contractors to work out the details of the renovation work and to make equipment and structural changes to the building that would both ensure its historic nature and its cost-effective maintainability in the future.
Doing More with Less: Using Real Estate Assets to Fulfill the Institution's Mission.
http://www.peterli.com/archive/cpm/908.shtm Wampler, Allan; Smith, Mark College Planning and Management; v8 n4 , p16,18,20 ; Apr 2005
Describes a business approach to management of a higher education institution's real estate holdings, with quantified goals for return that accommodate sale, leasing, and joint ventures.
Focusing on Performance Factors.
http://www.appa.org/FacilitiesManager/articleDetail.cfm?ItemNumber=2296 Barnett, James
Discusses use of performance factor indicators by facility managers, identifying four tasks for the process: 1)Identify the right information for collection. 2)Implement the collection process and analyze the data. 3)Continually review the performance indicator for validity. 4)Evaluate the results.
Renovating Buildings, Images
http://www.facilitiesnet.com/ms/article.asp?id=2441 Gryzkewicz, Renee Maintenance Solutions; Feb 2005
A four-year facility retrofit program revamps Charleston, South Carolina’s schools. The projects addressed critical issues, including inefficient HVAC systems, leaking roofs, and inadequate life-safety systems. To date, 97 percent of the district’s 78 schools have received improvements in various areas, including lighting, windows, air filtration, air-handling systems, security, and communications technology. While the project’s goal was to create healthier and more conducive learning environments for students, it also sparked admiration for the district’s maintenance department.
Want to Save Big Money on Insurance?
http://www.peterli.com/archive/spm/839.shtm Kollie, Ellen School Planning and Management; v44 n2 , p18,20,22,24 ; Feb 2005
Describes self-insurance cooperatives that some districts have joined in order to save money and improve safety. Financial surpluses that result are used to finance additional safety measures.
Making the Most of It.
http://asumag.com/mag/university_making/ Kennedy, Mike American School and University; v77 n5 , p51-53 ; Jan 2005
This discusses 10 ways that administrators can try to accomplish more with the resources they have: facility assessment, computerized maintenance management systems, commissioning, performance contracting, life-cycle costs, outsourcing, online procurement, alternative fuels, cool roofs, and sharing space.
Smart Spaces.
http://www.schoolconstructionnews.com/ME2/Audiences Mangan, Mike School Construction News; v8 n1 , p14,15 ; Jan-Feb 2005
Describes four "keys" to wise classroom space use: 1) Conduct a thorough inventory of existing space, including who uses them and when, and what the seating requirements are. 2) Know curriculum types and schedules. 3) Know teacher-student ratios. 4) Conduct a facility assessment.
Really Smart Buildings.
http://www.peterli.com/archive/spm/804.shtm Fickes, Michael School Planning and Management; v43 n12 , p32,33 ; Dec 2004
Discusses the next generation of HVAC control, which includes web-based monitoring, programming, and scheduling, with online linkage to security and safety equipment.
Maintenance for Sale!
Adams, Matt Facilities Manager; v20 n6 , p38-39 ; Nov-Dec 2004
Proposes an "entrepreneurial" approach for central plan facility management that considers foremost the often disparate needs of the various campus "clients" and aims to deliver value just as a private firm would.
Volume Purchasing Strategies.
http://www.peterli.com/archive/spm/785.shtm Fickes, Michael School Planning and Management; v43 n11 , p17-19 ; Nov 2004
Describes money-saving purchasing strategies that include cooperative buying plans involving several districts, even across state lines, in which significant savings on equipment, supplies, food and energy are realized. Also described is the piggybacking of a small school system's orders with those of a larger neighboring district.
Looking Good.
http://www.peterli.com/archive/spm/787.shtm Milshtein, Amy School Planning and Management; v43 n11 , p25,26 ; Nov 2004
Describes various school districts' approach to maintenance of the exterior elements of walls, roofs, windows, stairs, and landscaping.
Confronting Budget Cuts: Making Your Budget Work for You.
http://www.appa.org/files/FMArticles/11204_budgetcut.pdf Norman, Nathan; Dugdale, Lisa Facilities Manager; v20 n6 , p27-29 ; Nov-Dec 2004
Describes the University of Michigan Plant Building Services' approach to coping with budget cuts, which avoided layoffs by using financial analysis to uncover inefficiencies in service delivery and personnel management, by investing in labor-saving technology and training, and by organizing the staff into teams.
To Maintain or Not to Maintain: A Common Sense Approach to Facilities Management.
http://www.appa.org/files/FMArticles/11204_toornot.pdf Wagoner, Gregory Facilities Manager; v20 n6 , p22-25 ; Nov-Dec 2004
Describes the University of Southern Indiana's approach to residence hall maintenance, which includes training residents and resident assistants to execute many of the smaller tasks.
Stretching Construction Dollars.
http://www.asbj.com/2004/10/1004ASBJcarey.pdf Carey, Kelley American School Board Journal; v191 n10 , p26-30 ; Oct 2004
Describes a three-stage "downward spiral" that many school districts fall into, consisting of poor maintenance budgets, rushed renovation decisions, and faulty building addition decisions. Warning signs that a district is starting down the bad-planning spiral are offered, and steps toward good planning are described, including gathering sound data, outlining clear objectives, developing alternative means of achieving these objectives, and setting program priorities.
2004 Effective & Innovative Practices Award Winners Show Imagination and Practical Solutions.
http://www.appa.org/files/FMArticles/091004_ei.pdf Facilities Manager; v20 n5 , p48-57,59-61 ; Sep-Oct 2004
Describes five higher education facilities programs that won the Association of Higher Education Facilities Officers' award for 2004. The awards recognize new and revamped programs and processes that enhance service delivery, lower costs, increase productivity, improve customer service, generate revenue, or otherwise quantifiably benefit the educational institution.
Using Schools in Summer.
http://www.peterli.com/archive/spm/717.shtm Abramson, Paul School Planning and Management; v43 n8 , p46 ; Aug 2004
Advocates the use of school buildings during the Summer for diverse programs, not just remedial education. Adding these three months to the building's use will help justify building a quality building and air-conditioning it.
Training Spotlight: HVAC Systems
http://www.facilitiesnet.com/ms/aug04/aug04maintenance.shtml Gryzkewicz, Renee Maintenance Solutions; Aug 2004
Managers seeking to improve technicians’ HVAC inspection and troubleshooting skills must make tough decisions related to worker training. To ensure workers receive proper training, managers must devote time to identify needs and training resources and overcome challenges, such as tight budgets and scheduling conflicts.
Use It Or Lose It.
http://asumag.com/mag/university_lose/ Rydeen, James; Erickson, Paul; Hanauer, Pat American School and University; v76 n13 , p160-163 ; Aug 2004
Advises on how to analyze class scheduling, curriculum changes, teaching methods, and enrollment to maximize classroom use. Facts to be considered and formulas for calculating usage are included.
Getting Involved in the Code Process.
http://www.appa.org/files/FMArticles/FM070804Code.pdf Baker, Brooks H. Facilities Manager; v20 n4 , p31-33 ; Jul-Aug 2004
Using examples from recent National Fire Protection Association actions, the author explains how facilities professionals should be involved in code writing, and how their lack of involvement can contribute to the adoption of onerous standards.
The Charge of the Rate Brigade: A Rate Template for In-House Construction Labor.
http://www.appa.org/files/FMArticles/FM070804Labor.pdf Guckert, Donald J. Facilities Manager; v20 n4 , p52,53,55-57 ; Jul-Aug 2004
Proposes techniques for facilities managers to set recharge rates for in-house construction, thus avoiding the appropriation of facilities management funding for capital improvements.
Capital Costs: A Conceptual Framework for Colleges and Universities.
http://207.75.158.208/PHE/FMPro?-db=PubItems.fp5&-lay=ART&-format=read_full Cash, Samuel Planning for Higher Education; v32 n4 , p14-22 ; Jun 2004
Advocates for and explains the application of a for-profit institution's definition of capital to the not-for-profit higher education institution in order to determine the real cost of higher education. The accounting similarities and differences between non-profits and for-profits are discussed. Difficulties that arise on account of these differences can be reconciled in part by comparing the ever-increasing ways non-profits emulate for-profits.(Includes 39 references.)
Maintaining Employee Health and Regulatory Compliance in Lean Times.
http://www.appa.org/files/FMArticles/Maintaining.pdf Ahoy, Christopher K; Ballard, David Facilities Manager; v20 n3 , p23-28 ; May-Jun 2004
Describes a variety of behavior modification, tracking, training, and hazard reduction practices that can reduce workplace injury for facilities personnel.
The Penn Factor.
http://www.schoolconstructionnews.com/ME2/Audiences Leisner, Hava School Construction News; v7 n5 , p19-21 ; May-Jun 2004
Presents an interview with Mark Wilson, AIA, managing director of design and construction management at the University of Pennsylvania. He discusses his preferred project delivery methods, the condition of the school's facilities, a $500 million capital improvement plan, and efforts at LEED certification.
Quality Measurement in a Facilities Environment.
http://www.appa.org/files/PDFs/FM050604Quality.pdf Robben, Richard W. Facilities Manager; v20 n3 , p46-50 ; May-Jun 2004
Outlines a process for quality management in facility departments by obtaining customer input, collecting accurate maintenance data, setting standards, and training the workforce. Suggestions for determining what to track and how are offered, along with ideas for reporting and accountability to the users.
What is Current Replacement Value and Why Should You Care?
http://www.appa.org/files/FMArticles/FM050604Replacement.pdf Weidner, Theodore J. Facilities Manager; v20 n3 , p35-39 ; May-Jun 2004
Presents a rationale supporting consistent definitions and methods for determining appropriate current replacement value. Standard real estate valuation techniques, national data sources, common errors, and practical techniques are covered.(Includes 15 references.)
MSU: Where Efficiency Works.
http://www.buildings.com/Articles/detail.asp?ArticleID=1841 Madsen, Jana J. Building; v98 n4 , p28-33 ; Apr 2004
Describes the work of the Michigan State University Physical Plant Division, which has maintained high standards in an era of budget cuts by undertaking preventive maintenance, purchasing labor-saving technology, and training staff well.
Getting More for Less.
http://asumag.com/mag/university_getting_less/ Kennedy, Mike American School and University; v76 n5 , p65-68 ; Jan 2004
Offers ten suggestion for more efficient facilities operation: a facilities database, preventive maintenance, reduced water use, energy management, multi-school residence halls, joint use of facilities, upgrading of technology for construction, involving stakeholders, outsourcing, and online purchasing.
Secure, Reliable, Utilities: More than Meets the Eye.
http://www.appa.org/files/PDFs/FM010204MoreThanMeets.pdf Litton, Tony R. Facilities Manager; v20 n1 , p35-37 ; Jan-Feb 2004
Describes increasing hazards that can upset the balance within the energy supply system and thus the facility manager's ability to provide utility services. An energy resources management plan that includes fuel flexibility, sustainable design and construction, and alternative energy sources is recommended.
An Alternative View of Depreciation and Recapitalization Costs.
http://www.appa.org/files/PDFs/FM1204facilityassetmgmt.pdf Lufkin, Peter Facilities Manager; v20 n1 , p63-64 ; Jan-Feb 2004
Argues for a geometric model for calculating facility depreciation, based on quantifiable economic data, rather than the objective estimates typically used.
Class Laboratories: Space Use and Utilization.
http://www.appa.org/FacilitiesManager/articleDetail.cfm?ItemNumber=1507 Fink, Ira Facilities Manager; v19 n6 , p17-20,22-27 ; Nov-Dec 2003
Describes ways that laboratory space in higher education is assigned to departments and utilized. Various systems of distributed versus centralized "ownership" and scheduling are detailed, along with situations that create wasted or unused space. Remedies for inventory, furnishing, use analysis and scheduling are suggested. (Contains four references.)
Setting the PASE for Meeting Facility Needs.
http://www.appa.org/FacilitiesManager/articleDetail.cfm?ItemNumber=1513 Hess, George A. Facilities Manager; v19 n6 , p39-41 ; Nov-Dec 2003
The author describes the sequencing and methodology of his approach to facilities management, which he labels PASE, for Planning, Assessing, Selecting and Evaluating. In the planning phase, the use of the facility will be analyzed. In the assessment phase, the current condition of the space is considered. In the selection phase, projects are prioritized according to funding and "cost-to-benefit" data. In the evaluation phase, the effectiveness of the work in the three previous phases is measured.
Purchasing Power.
http://www.schoolconstructionnews.com/ME2/Audiences Schneider, Jay W. School Construction News; v6 n8 , p14-16 ; Nov-Dec 2003
Presents an interview with the coordinator of physical plant stores at the University of South Florida, Tampa. The interviewee worked with the univerisity's IT staff to build an effective database for tracking transactions from the physical plant store. Also discussed is the impact on the store of a campus retrofit for for energy efficiency, budgeting and the acquiring of new products.
Building Knowledge.
http://asumag.com/mag/university_building_knowledge/ Kennedy, Mike American School and University; v76 n2 , p38-39 ; Oct 2003
Outlines the inventory, condition, design, utilization and budget information that form the essential elements of any school facilities management database. Also describes the guide "Facilities Information Management: A Guide for State and Local Education Agencies," which may be found at http://nces.ed.gov/pubs2003/2003400.pdf.
2003 Effective and Innovative Practices: Award Recipients Show Innovation and Progress.
http://www.appa.org/FacilitiesManager/articleDetail.cfm?ItemNumber=1188 Griffen, Michael; Suter, William; Hascall, Robert; Kukawa, Michael; Nash, Leonard Facilities Manager; v19 n5 , p42-50 ; Sep-Oct 2003
Describes five institutional programs that won the APPA's award for 2003, which recognizes programs and processes that enhance service delivery, lower costs, increase productivity, improve customer service, generate revenue, or otherwise quantifiably benefit the educational institution.
Facility Asset Management: Surviving Budget Cuts.
http://www.appa.org/FacilitiesManager/articleDetail.cfm?ItemNumber=1041 Adams, Matt Facilities Manager; v19 n4 , p64,67 ; Jul-Aug 2003
Discusses means for coping with budget cuts in the facilities department, with emphasis on separating the accounting for "core" and "project" work.
Physical Asset Management: Past, Present and Future.
http://www.appa.org/files/FMArticles/FM070803Physical.pdf Campbell, Jeffery L. Facilities Manager; v19 n4 , p51-54 ; Jul-Aug 2003
Outlines a "total asset management" plan of managing facilities, organizing facilities management around concepts of planning, prevention, life-cycle costing, standardization, proactivity and communication.
Fixing Maintenance Productivity.
http://www.peterli.com/archive/cpm/451.shtm Fickes, Michael College Planning and Management; V6 n7 , p20-21 ; Jul 2003
Describes how one university's facility managers use Nextel communications technology in conjunction with a Famis Software maintenance management system to improve the productivity of its maintenance technicians. The system uses a wireless Internet connection to automate the flow of work order information to and from technicians. The key to these improvements is a ruggedized cell phone with paging, two-way radio, and wireless Internet communications capabilities.
Solving the O&M Equation.
Flach, Robert: Dorgan, Chad B. ASHRAE Journal; v45 n5 , p40-45 ; May 2003
Concerning the issue of molds and indoor air quality in school buildings, addresses the importance of planning and design for building operations and maintenance, the effects of indoor air quality, and ongoing documentation and training.
Contracting Maintenance Services: An Easy Question, a Difficult Answer.
http://www.peterli.com/archive/spm/522.shtm Geiger, Philip E. School Planning and Management; v42 n5 , p38,40-41 ; May 2003
Discusses issues involved in outsourcing school maintenance and custodial services. There are many advantages to this approach, but it has definite drawbacks. In many instances, a combination of contract and employee services works well.
Gaining Insight into an Organization's Fixed Assets.
http://asbointl.org/ASBO/files/ Hardy, Elisabet School Business Affairs; v69 n5 , p27-28 ; May 2003
Discusses issues related to school district implementation of June 2001 Government Accounting Standards Board (GASB) Statement 34 designed to change how schools report fixed assets. Includes planning for GASB implementation, conducting fixed-asset inventories, and making time for GASB reporting.
Machines that Manage.
http://asumag.com/mag/university_machines_manage/ Kennedy, Mike American School and University; v75 n9 , p47-48 ; May 2003
Describes how facilities-management systems use technology to help schools and universities operate their buildings more efficiently, reduce energy consumption, manage inventory more accurately, keep track of supplies and maintenance schedules, and save money.
In & Out Privileges.
http://www.schoolconstructionnews.com/ME2/Audiences Schneider, Jay W. School Construction News; v6 n4 , p27-29 ; May-Jun 2003
Presents an interview with Keith Reid, vice president of education services at a facility services outsourcing firm, about the conditions of today's college campuses, how schools are handling facility services, and the future of the industry.
A Permanent Fix.
http://asumag.com/mag/university_permanent_fix/ Fransen, David American School and University; v75 n8 , p42-43 ; Apr 2003
Discusses the benefits of a preventive maintenance program for a school's building envelope, especially roofing, including avoiding a crisis-management mentality and gaining greater control over time and finances.
Automatic Transition.
http://athleticbusiness.com/articles/ Popke, Michael Athletic Business; v27 n4 , p105-10 ; Apr 2003
Describes how new automation technologies are providing more amenities to users, and energy and cost savings to facilities managers, in the areas of lighting, mechanical systems, and water. [Free registration required.]
‘Green’ Expectations.
http://www.facilitiesnet.com/ms/apr03/apr03environment.shtml Snyder, Loren Maintenance Solutions ; Apr 2003
As more organizations mandate earth-friendly specification, managers are
rethinking and updating traditional approaches to specifying and using products ranging from sustainable building components and environmentally safe cleaning agents to green purchases and recycled paper. This discusses changes being made at several universities in New York state.
Kathleen O'Brien.
LeFevre, Camille
Presents an interview with Kathleen O'Brien, vice president of university services at the University of Minnesota. Discusses her goals for making the school an institutional benchmark for architecture and facilities management.
Growing Pains.
http://www.facilitiesnet.com/ms/Mar03/mar03engineering.shtml Snyder, Loren Maintenance Solutions; Mar 2003
This article describes how the maintenance department for the Clark County, (Nevada) School District keeps pace with the expansion into 38 new schools in three years and 1,000 new students a month.
A Gameplan For Access.
http://www.facilitiesnet.com/ms/Mar03/mar03facility.shtml Thorpe, Barbara Maintenance Solutions; Mar 2003
Compliance with the ADA is a legal requirement, and it is the right thing to do. To make facilities accessible for individuals with disabilities and meet the requirements of Title II of the ADA, managers need a plan. In many facilities, the task of spearheading facilities compliance often falls to maintenance managers. This article discusses strategies and tactics designed to help managers develop a successful barrier-removal plan for public facilities such as schools.
Can You Cut Budgets and Improve Programs?
http://www.peterli.com/archive/spm/422.shtm Abramson, Paul School Planning and Management; v42 n2 , p71 ; Feb 2003
Presents ideas for creative planning ahead to provide equal or better services at lower costs, particularly in a situation where budget cuts are inevitable.
Cutting Costs.
http://asumag.com/mag/university_cutting_costs/ Kennedy, Mike American School and University; v75 n5 , p20-23 ; Jan 2003
Offers ten suggestions for schools and universities to maximize their budgets: energy upgrades, security technology, maintenance management systems, partnerships, modernized washrooms, windows, facilities assessment, outsourcing, alternative fuels, and building commissioning.
Effective and Innovative Practices for Stronger Facilities Management.
http://www.appa.org/FacilitiesManager/ Banick, Sarah Facilities Manager; v18 n6 , p40-43 ; Nov-Dec 2002
Describes the five winners of the APPA's Effective & Innovative Practices Award. These facilities management programs and processes were recognized for enhancing service delivery, lowering costs, increasing productivity, improving customer service, generating revenue, or otherwise benefiting the educational institution.
Going Modular.
http://asumag.com/mag/university_going_modular/ Ewald, Michael American School and University; v75 n3 , p324-25 ; Nov 2002
Describes how schools that install modular wiring systems can reap benefits in cost savings and service advantages.
The IT Vision in FM.
http://www.appa.org/FacilitiesManager/ NeSmith, Jerry Facilities Manager; v18 n6 , p21-24 ; Nov-Dec 2002
Provides a forward-looking vision, including goals, objectives, and principles, of information technology (IT) use within facilities management (FM). This vision includes the evolution of the FM/IT organization from an operational role to a strategic role--from an FM divisional role to an enterprise role.
Can You Really Do It Cheaper?
Edds, Daniel School Planning and Management; v41 n10 , p20-22 ; Oct 2002
Suggests principles for making decisions about outsourcing, privatizing, or contracting school services: know your costs, specify results within the request for proposal (RFP), and face reality and focus on the mission.
Computerizing Maintenance Management Improves School Processes.
Conroy, Pat School Planning and Management; v41 n7 , p54-57 ; Jul 2002
Describes how a Computerized Maintenance Management System (CMMS), a centralized maintenance operations database that facilitates work order procedures and staff directives, can help individual school campuses and school districts to manage maintenance. Presents the benefits of CMMS and things to consider in CMMS selection.
An Infrastructure Roadmap.
http://asumag.com/mag/university_infrastructure_roadmap/ Furgeson, Steven P. American School and University; v74 n10 , p26-29 ; Jun 2002
Describes how a master infrastructure plan for electrical and mechanical systems can help determine annual maintenance budgets, form annual capital- improvement budgets, take a snapshot of existing conditions, and lead to better energy management. Discusses important elements in such plans.
Keeping It Clean.
http://asumag.com/mag/university_keeping_clean/ Hale, Olivia American School and University; v74 n10 , p30-33 ; Jun 2002
Describes how the dirt and grime tracked onto school building floors can be minimized with a few simple steps, such as walkoff mats, and using vinyl composition tiling.
The New Breed.
http://asumag.com/mag/university_new_breed/ Kennedy, Mike American School and University; v74 n10 , p20-24 ; Jun 2002
Discusses how, as they struggle to improve academically and manage their facilities and finances more effectively, some school systems--especially large urban districts--are seeking out leaders with business expertise outside the field of education. Includes sidebars on one such leader and on schools that have chosen this path.
Meet the Vice President for Happiness.
http://www.appa.org/FacilitiesManager/ Gratto, Frederic Facilities Manager; v18 n3 , p37-44 ; May-Jun 2002
Discusses nine principles that have worked well at the University of Florida physical plant to recruit and retain high-quality employees: create a supportive environment, "rock and roll up" your sleeves, help people smile on the inside, be enthusiastic, develop and train everybody, keep learning, listen carefully, enhance performance with feedback and coaching.
Safety Program Guidelines for Public School Facility Construction and Operations.
Usmen, Mumtaz; Baradan, Selim; Jayyousi, Kifah Practice Periodical on Structural Design and Construction; v7 n2 , p74-80 ; May 2002
Facilities management programs at public schools covering capital improvement projects and facility operations and maintenance functions need comprehensive safety programs to ensure that workers, school staff, and students are provided a safe and healthy environment during all related activities. This paper reviews the elements of a school safety program and discusses program implementation issues to make it successful. Program guidelines are provided for safe construction, operations, maintenance, and design in the context of school facilities. [Authors' abstract]
The Growth Equation.
http://asumag.com/mag/university_growth_equation/ Kennedy, Mike American School and University; v74 n8 , p18-22,24 ; Apr 2002
Using the example of Clark County school district in Las Vegas, discusses the challenges faced by administrators of rapidly growing areas. Districts confronting rapid growth must find enough money to build needed facilities, secure appropriate sites for new schools, juggle multiple construction projects, and not let the focus on new facilities overshadow the maintenance needs of existing facilities.
The Heat Is On
http://www.universitybusiness.com/page.cfm?p=80 Pascopella, Angela University Business; Apr 2002
After years of competing for high-quality students by pouring dollars into academic programs and quality faculty, colleges and universities are now faced with crumbling facilities, antiquated heating and cooling systems, hazardous air issues, inefficient lighting, even significantly outdated campus dormitories and learning facilities. This discusses innovations in retrofit, updating heating systems, cost-saving energy measures, creative financing, and maintenance/repair initiatives. Includes a vendor and consultant directory.
People before Buildings.
Harrod, John P., Jr.; Bieck, Sarah Facilities Manager; v18 n2 , p19-21 ; Mar-Apr 2002
Explores what effective facility professionals can do to foster satisfied employees and a progressive work environment. Discusses needs, motivators, and generational differences as they relate to employee satisfaction.
Maintenance Business Plans.
Adams, Matt Facilities Manager; v18 n1 , p28-29 ; Jan-Feb 2002
Discusses maintenance business plans, statements which provide accountability for facilities maintenance organizations' considerable budgets. Discusses the plan's components: statement of plan objectives, macro and detailed description of the facility assets, maintenance function descriptions, description of key performance indicators, milestone implementation schedule, and summarized cost/benefit table.
Deferred School Maintenance Creates National Crisis.
http://asbointl.org/ASBO/files/ Geiger, Philip E. School Business Affairs; v68 n1 , p43 ; Jan 2002
This article reports that at least 30% of the country's schools require extensive repairs and another 40% need replacement of at least major components. Adequate maintenance programs could have avoided the estimated expenditure of nearly $2 million per school that will be needed to bring these schools up to good condition. Elements of a school district's quality maintenance program are listed.
The Learning Curve.
http://www.buildings.com/Articles/detail.asp?ArticleID=592 Raiford, Regina Buildings; v96 n1 , p28-30,32 ; Jan 2002
Examines how a group of private corporations can bring new skills to the difficult task of designing, constructing, starting up, and maintaining educational facilities.
Planning for Maintaining School Facilities? Help is on the Way.
http://asbointl.org/ASBO/files/ Szuba, Thomas; Young, Roger School Business Affairs; v67 n12 , p34-35 ; Dec 2001
Describes cooperative effort between Association of School Business Officials, International and National Forum on Education Statistics to develop a guide to facilities maintenance planning, to be completed in 2 years, for use by local school districts.
"I Don't Receive Complaints Today."
Gossett, Elaine Facilities Manager; v17 n6 , p41-44 ; Nov-Dec 2001
Describes how Emory University in Atlanta, Georgia, successfully reversed a 15-year contract management arrangement for custodial services and built its own in-house management team. The article describes and presents results of the university's task-development workshop.
The Entrepreneurial Challenge.
Franklin, Douglas School Planning and Management; v25 n10 , p85-91 ; Oct 2001
Discusses how, despite tight budgets and changing clientele, campus recreation professionals are using the entrepreneurial spirit to do more with less in developing feasible facilities and programming.
A Continuous Improvement Capital Funding Model.
Adams, Matt Facilities Manager; v17 n5 , p59-60 ; Sep-Oct 2001
Describes a capital funding model that helps assess facility renewal needs in a way that minimizes resources while maximizing results. The article explains the sub-components of a continuous improvement capital funding model, including budgeting processes for finish renewal, building performance renewal, and critical outcome.
One Size Fits All: The "Continuing Success" Cycle.
Buenting, Jeff Facilities Manager; v17 n5 , p35-38 ; Sep-Oct 2001
Describes a decision-making process that guarantees continuing success for college facility management in discovering effective solutions that are process-focused, data-driven, and results-oriented.
Planning Maintenance and Repairs.
http://asumag.com/ Fitzemeyer, Ted American School and University; v74 n1 , p30,32,34 ; Sep 2001
Discusses the use of school facility design as an aid to efficiently repairing and maintaining facility systems. Also presents details on facility design's influence in properly maintaining mechanical and electrical systems.
Smooth Sailing with Contract Services.
Fickes, Michael College Planning and Management; v4 n8 , p16-19 ; Aug 2001
Discusses how to make the contract services relationship work smoothly for educational facilities. Covers topics of food, child care, and transportation services, along with a brief explanation of the benefits of outsourcing on-campus amenities.
The Facilities Condition Index: A Useful Tool for Capital Asset Planning.
http://www.appa.org/FacilitiesManager/ Briselden, Don J.; Cain, David A. Facilities Manager; v17 n4 , p33-37 ; Jul-Aug 2001
Describes the development and history of the Facilities Condition Index (FCI) and its use in rating a facility's condition and measuring the amount of deferred maintenance needed. Also discusses the FCI's position within the Strategic Assessment Model and its usefulness to facilities managers.
Facility Benchmarking Trends in Tertiary Education - An Australian Case Study.
http://www.oecd.org/dataoecd/52/14/14642212.pdf Fisher, Kenn PEB Exchange; n43 , p20-22 ; Jun 2001
Presents how Australia's facility managers are responding to the growing impact of tertiary education participation and the increase in educational facility usage. Topics cover strategic asset management and the benchmarking of education physical assets and postsecondary institutions.
Pass or Fail?
http://www.peterli.com/archive/spm/249.shtm Moore, Deborah P. School Planning and Management; v40 n6 , p29,31-33 ; Jun 2001
Examines how states are handling aged, overcrowded, and obsolete school facilities. Includes interviews with the directors of facility programs in Arizona, Ohio, and West Virginia to see what works and what doesn't work in state-run programs that seek to strike a balance between state money and local control.
There's Strength in Numbers: The Facility Asset Management Process.
Adams, Matt Facilities Manager; v17 n3 , p45-46 ; May-Jun 2001
Discusses the use of a holistic facility asset management process for educational facilities, including its use for capital renewal projects and recording capital funding results.
Dwindling Support. American School and University 30th Annual School M & O Cost Study.
http://asumag.com/mag/university_th_annual_school/ Agron, Joe American School and University; v73 n8 , p24,26-28,30,32 ; Apr 2001
Presents trend data of school districts fund allocation for school maintenance and operations of their facilities across the United States. Data reveal a continuing decline in funding for maintenance and operations of school facilities.
GASB 35: The New Financial Reporting Requirements for Public College and Universities.
http://www.appa.org/FacilitiesManager/ Qayoumi, Mohammad H. Facilities Manager; v17 n2 , p43-46 ; Mar-Apr 2001
Presents the basic financial reporting elements of the Governmental Accounting Standards Board (GASB-35) for public colleges and universities, including statements of net assets and cash flow reporting. The GASB-35's impact on facilities managers is discussed.
A Facilities Manager's Guide to Green Building Design.
http://www.appa.org/FacilitiesManager/ Simpson, Walter Facilities Manager; v17 n2 , p17-24 ; Mar-Apr 2001
Explains how the "green building" approach to educational facilities design creates healthy, naturally lit, attractive buildings with lower operating and life cycle costs. Defines green design, discusses respecting and restoring the site, using clean renewable energy, passive heating and cooling, solar electricity, HVAC considerations, environmentally friendly building materials, healthy indoor air quality, and building commissioning. Includes tips on getting started in green design.
Opening Up New Possibilities.
http://asumag.com/mag/university_opening_new_possibilities/ Kennedy, Mike American School and University; v73 n6 , p20-22,24 ; Feb 2001
Discusses technology's impact on educational facilities and operations. Examines technology's influence on a school's ability to streamline its business operations and manage its facilities more efficiently. Describes how Baylor University in Waco, Texas, used technology to reduce its energy expenditures.
Is Your Staff Productive?
http://www.facilitiesnet.com/ms/Jan01/jan01management.shtml Hounsell, Dan Maintenance Solutions Online; Jan 2001
Notes the pressure managers are under to wring every last bit of productivity from their work forces, even as many struggle to define and quantify what constitutes productive time. Espouses the idea that, by scrutinizing their operations, managers can find opportunities to increase productivity in quantifiable ways, whether it’s through better scheduling, more technology applications, or streamlining the flow of work orders. Includes a game plan for productivity and online links to additional resources.
Job Ordering Contracting: Obtaining Construction Services Efficiently and Economically Through the JOC Delivery System.
Kashiwagi, Dean T. Educational Facility Planner; v36 n2 , p4-10 ; 2001
Discusses what job order contracting (JOC) for facilities managers is and its advantages and disadvantages. Also discusses the Center for Job Order Contracting Excellence, the impact of the "low- bid" award process, the benefits of JOC's use of multiple on-site contractors, and utilization of performance-based procurement and performance information.
The Top 10 Issues Impacting School Administrators.
http://asumag.com/mag/university_top_ten_issues/ Kennedy, Mike American School and University; v73 n5 , p18-22 ; Jan 2001
Discusses the top challenges commonly confronted nationwide by school districts. These include facility construction and repair, enrollment, funding, security and safety, technology, maintenance, staff training and retention, and unfunded mandates.
Top Tips for Buying Telecommunication Services.
Linder, Jeff Facilities Manager; v17 n1 , p38-40 ; Jan-Feb 2001
Examines top regulatory issues and other unique issues resulting from this regulatory overlay when negotiating for corporate telecom services. Issues cover such topics as tariffs, rate negotiation, exclusivity provisions, revenue commitments, mid-term negotiations, service-level agreements, and dispute resolution.
Condemned: America's Public Schools.
Vangen, Clara M. W. Buildings; v95 n1 , p62-63 ; Jan 2001
Presents some facts about Government Accounting Standards Board 34/35, which mandates that all government facilities institute an accounting system that will depreciate all capital assets, and what this means for state educational facilities.
Maintenance Deferred.
http://asumag.com/ Kennedy, Mike American School and University; v73 n4 , p34b,34d,34f ; Dec 2000
Discusses how colleges and universities are scrambling to catch up on deferred maintenance before the backlog becomes overwhelming. The problems, and some solutions, for acquiring repair funding and collecting needs data are addressed.
New Directions in Staffing
http://www.facilitiesnet.com/ms/Dec00/dec00management.shtml Patterson, Kelly Maintenance Solutions Online; Dec 2000
Explains that mapping out a successful staffing plan includes both finding the right people and using them the right way. Notes that budget constraints, a tight labor market, and growing and changing facilities conspire to make the staffing challenge that much more difficult for maintenance managers. Discusses setting priorities, developing a staffing plan, and making adjustments. Includes additional information on recruiting and staffing in the 21st century.
Taking the ‘Haz’ from Hazmat
http://www.facilitiesnet.com/ms/Sep00/sep00safety.shtml Burkhart, John Maintenance Solutions Online; Sep 2000
This reviews a range of challenges common to two major types of facilities —
education and health care — and takes a closer look at hazardous materials
(hazmat) issues that can provide maintenance and engineering managers with a
framework for updating management plans.
New Trends in Facility Asset Management.
http://www.appa.org/FacilitiesManager/ Adams, Matt Facilities Manager; v16 n3 , p66-67 ; Jul-Aug 2000
Explains new, positive trends in facility asset management that encompasses greater acceptance and involvement of facility managers in the financial planning process, greater awareness of the need for maintenance, and facility administrators taking a greater role with business officers. The new climate for alternative renewal financing proposals is also addressed.
Assessment of Facilities Management Performance in Higher Education Properties
Amaratunga D.; Baldry D. Facilities; v18 n7 , p293-301(9) ; Jul 2000
In the general facilities management literature, it is assumed that there is a causal link between facilities management practices and performance. The role of facilities management in facilitating organisational performance, and thereby in providing competitive advantage, is widely acknowledged. However, the mechanisms of how this happens in higher educational establishments are quite unclear, prompting performance evaluation researchers to question whether performance evaluation in fact does add value, and enhance organisational performance. Assessment of performance of buildings of institutions delivering higher educational services has become a matter of particular interest to governments seeking to increase the effectiveness of educational provision and maximise value for money. This paper presents initial findings of the characteristics of important aspects of a performance evaluation approach related to higher education properties, and discusses the development of a framework based on the balanced scorecard to measure performance relating to higher education establishments. [Authors' abstract]
TO ORDER:
http://www.ingentaconnect.com/
Paper Gains
http://www.facilitiesnet.com/ms/Jul00/jul00housekeepinga.shtml Bigger, Alan; Bigger, Linda Maintenance Solutions Online; Jul 2000
Every
manager wants to get the biggest bang for the buck, and paper goods are one
of the most expensive commodities a custodial operation will invest in on the
supplies side of the budget. By implementing a proactive management program that matches quality paper
goods with the appropriate dispenser, managers will be better able to
minimize complaints and maximize savings on paper products and
labor.
It Takes a Revolution: A Case Study of Facilities Service Improvements at UCSB.
http://www.appa.org/FacilitiesManager/ Gonzales, David Facilities Manager; v16 n3 , p29-32 ; Jul-Aug 2000
Presents a case study on the successful revamping of the University of California Santa Barbara's Physical Facilities Maintenance and Operations Department. Each revamping step is discussed including issues involving morale and productivity, customer relations, outsourcing custodial services, teamwork, and the development of campus zone offices to increase maintenance and operations efficiency.
EPA Arrives on Campus
http://www.facilitiesnet.com/ms/jul00/jul00enviromental.shtml Koszlowski, David Maintenance Solutions Online; Jul 2000
A push was begun in 1999 by regional offices of the U.S. Environmental
Protection Agency (EPA) to bring schools up to date on environmental
regulations and compliance.
The effort highlights the importance of regulatory compliance and the challenge
of doing so by colleges, universities and school districts.
Wired for Performance
http://www.facilitiesnet.com/ms/Jul00/jul00interior.shtml Qayoumi, Mohammad A. Maintenance Solutions Online; Jul 2000
The rules of cabling and wiring are changing rapidly these days, and they are
creating a series of issues that engineering and maintenance managers are
having to address to keep their facilities operating smoothly. This discusses power and communication wiring; cabling distribution; an integrated solution; and common distribution benefits.
Deferred Maintenance Strategies You Must Try.
http://www.peterli.com/archive/cpm/69.shtm Sturgeon, Julie College Planning and Management; v3 n7 , p21-22,24,26,27 ; Jul 2000
Discusses how some college administrators have found "over-the- counter" cures for deferred maintenance problems resulting from budgeting shortfalls. Catch-up approaches discussed include those involving planning, prioritizing, partnering, and gift giving.
Summer Is No Vacation When It Comes to Maintenance.
Enderle, Jerry School Planning and Management; v39 n4 , p26,28-30 ; Apr 2000
Discusses maintenance scheduling in schools that are being used year-round for various purposes. Rethinking maintenance work beyond the traditional summer vacation is described as are school district budgeting for year-round maintenance scheduling and the need for cooperative planning.
Creating a Learning Organization Environment for the Facilities Professional.
http://www.appa.org/FacilitiesManager/ Cain, David A. Facilities Manager; v16 n2 , p20-25 ; Mar-Apr 2000
Examines educational facility management within the context of a learning organization to help facilities meet twenty-first century challenges and the advance of technology. A learning organization is defined along with its characteristics and core concepts. Also discussed are the leadership role and measures for developing a learning organization.
Getting Their Due.
http://images.asumag.com/files/134/jan2000.pdf Agron, Joe American School and University; v72 n5 , p28,30 ; Jan 2000
Presents 1999-00 data of K-12 school administrator's compensation in the areas of base salaries and pension payments compared to private-sector executives. Data reveal that administrative salary increases outpaced those received by other non-education professionals. Includes salaries for director of facilities planning, director of security/safety, and superintendent of buildings and grounds.
Health Education and Safety for High Quality Performance.
Bulo, Apollos Facilities Manager; v16 n1 , p28,30,32-33 ; Jan-Feb 2000
Discusses the methodologies successfully used at the University of Michigan Plant Building Services for the maintenance of the safety and health of almost 400 management and custodial staff, and which may be extended to cover all the more than 1,500 workers throughout the university's Plant Operations Department. The establishing of departmental health management programs is discussed.
Monitoring Building Systems.
Fickes, Michael School Planning and Management; v39 n1 , p62-63 ; Jan 2000
Examines how simpler school building monitoring systems can be the answer to a school district's maintenance needs, particularly in cold climates. The Sensaphone system which can be configured to monitor any number of building systems is described.
Getting Started on Your Environmental and Safety Programs.
Manicone, Santo Facilities Manager; v16 n1 , p17-18 ; Jan-Feb 2000
Examines safety and environmental compliance issues surrounding higher education facilities management. Using performance standards is argued to be the best approach to staying in compliance, and advice is given on how to effectively use this approach.
Take It or Leave It.
http://industryclick.com Agron, Joe
Discusses survey results that show a school districts aversion to privatize non-educational services. Top reasons why some school districts and colleges turn to, or resist, privatization are provided. Also revealed are the administrators who are most likely to be directly involved in privatization efforts and statistics on how much privatization is occurring in both secondary and postsecondary institutions.
To Outsource or Not To Outsource?
Haertsch, Tom School Planning and Management; v38 n8 , p29-30 ; Aug 1999
Discusses the trends towards school districts outsourcing selected support services as a means of attaining organizational efficiency and cost control. What decision makers should look for when considering outsourcing is examined.
Defining Quality in Your Cleaning Operation.
Sears, James E. Facilities Manager; v14 n4 , p39-40 ; Jul-Aug 1999
Discusses a step-by-step process for building a cleaning services mission statement that can help guarantee the service performance meets an organization's expectations and needs. The importance of communicating what quality level is expected, developing standards and corresponding labor models and work assignments, and validating the process with a quality assurance program are examined.
Making Ends Meet.
http://www.peterli.com/archive/cpm/120.shtm Milshtein, Amy College Planning and Management; v2 n6 ; Jun 1999
Discusses how some college maintenance managers are getting the most out of their tight maintenance budgets. Examples of cost-cutting measures include comparative shopping for cleaning chemicals, eliminating duplicate maintenance services for auxilliary units, motivating maintenance staff and employing students, and saving money with equipment purchases and preventive maintenance.
Outlook 2000.
Lieberth, Jane School Planning and Management; v38 n1 , p16-20 ; Jan 1999
Presents predictions from experts, consultants, and educators on the
future of public education and how it could affect school facilities
management. Topics cover school security and crisis management,
school management and accountability in response to the increasing
competition for students, and technology integration into the classroom.
Community Colleges Demand More from Their Buildings.
Adams, Matthew C. Facilities Manager; v14 n5 , p49-51 ; Sep-Oct 1998
Discusses the financial and operational difficulties inherent in community college facilities management. It explains why the primary source of plant operation cost and waste starts with satisfying the scheduling and changing educational needs of its students. Problems in planning and executing major maintenance activities are also addressed.
Benchmarking and Sharing of Best Practices: A Vital K-12 Resource.
http://www.appa.org/FacilitiesManager/ Briselden, Don Facilities Manager; v14 n5 , p41-42 ; Sep-Oct 1998
Defines the current core benchmarking and best practices information objective of the Association of Higher Education Facilities Officers for sharing benchmarking and best practices information with K-12 facility managers. A summary is presented on implementation strategies designed to assist K-12 facility managers in utilizing this information.
Ins and Outs of Privatization.
http://asumag.com/mag/university_ins_outs_privatization/ Daneman, Kathy American School and University; v71 n1 , p16, 18 ; Sep 1998
Discusses the pros and cons of privatization as a way of saving money while improving non-educational operations. The question of why some services should be kept in-house are addressed as well as what to look for when considering outsourcing. One school's experience with outsourcing health care services is highlighted.
How NOT To Get Outsourced.
Wellington, Thom Facilities Manager; v14 n4 , p39, 41-44 ; Jul-Aug 1998
Addresses outsourcing of school facilities services and the steps facilities services staff can take to help preserve their jobs. Steps include increasing organizational communication of staff efforts; investigating computer software to better manage service delivery; training and motivating staff in new ideas and practices; and establishing goals in training, operations, customer satisfaction, organizational skills, and personal skills.
Final Exam.
Coullahan, Richard American School and University; v70 n9 , p66h-66j ; May 1998
Explains the use of a maintenance-management assessment process
that educational facility managers can use to improve facility conditions
while providing evidence for future capital investments in maintenance
management. Questions a maintenance-management audit can answer
are discussed as is how to analyze the data to gain maximum
understanding of facility conditions and maintenance capabilities.
Calgary K-12 District Benefits from the Facilities Management Evaluation Program.
http://www.appa.org/FacilitiesManager/ Cripps, Steve Facilities Manager; v14 n3 , p27-28,31,33 ; May-Jun 1998
Describes the implementation of a Facilities Management Evaluation Program (FMEP) in one school district. Outlines how the district's maintenance department launched a comprehensive 3-year facility management business plan, the department's decision to use a FMEP, the FMEP process and how it helped the district, and the decision to implement the recommendations.
Building a Staffing Plan.
http://asumag.com/mag/university_building_staffing_plan/ Shaw, Richard American School and University; Feb 1998
Physical plant managers need a staffing plan for their departments.
Although some have made attempts through internal staffing
guidelines and fairly sophisticated computer software, these
devices are only part of a plan.
Facilities Management.
Bete, Tim, Ed. School Planning & Management; v37 n1 , p48 ; Jan 1998
Presents responses from Matt McGovern, "School Planning and Management's" Maintenance and Operations columnist, on the issue of school facility maintenance. McGovern does not believe schools will ever likely meet acceptable levels of maintenance, nor use infrared thermography for assessing roofs, outsource all maintenance work, nor find a pressing need to install self-cleaning toilets to save costs.
Keeping the Plan Alive.
Cole, James O.; Cole, Susan D. Facilities Manager; v13 n6 , p9-11 ; Nov-Dec 1997
Reports on ways in
which college and university facilities management departments can keep a strategic plan viable throughout the intended planning time frame.
Focuses on the importance of reexamining plans, staying on track,
measurement and consequences, using other planning modules,
scenario planning, reinventing the market, value migration, and closure.
Risk Management: A Leader's Responsibility.
Rowe, Roger E. Facilities Manager; v13 n6 , p35-36 ; Nov-Dec 1997
Discusses what facilities management leaders can do to ensure the safety of students and employees. Focuses on six specific tasks, such as detecting hazards and assessing the risks, and offers three rules underlying the application of risk management, including do not accept unnecessary risk. Provides an outline of prevention responsibilities.
Breakthrough Ideas
American School & University; v69 n4 , p16-18,20 ; Dec 1996
Describes innovative strategies that schools and universities are using to save money
and reshape operations. Focuses on ideas in energy efficiency and facilities
improvement, direct purchasing, energy management, retrofitting buildings, ceiling
insulation upgrades, automation systems, electric demand programs, facilities
programs, warranty assurance, recycling, and electric heat and air-conditioning
replacement.
Smart Supervision.
Sutton, Rodney K. School Planning and Management; v35 n8 , p25-28 ; Aug 1996
Three school officials explain why their districts recognize that facilities
management requires district-level oversight by trained personnel. Beyond maintenance
and construction, facilities managers serve as district experts on risk management and
student safety.
Facility Accounting: Hammering Out a Capital Replacement Budget
Readinger, Jay School Business Affairs; v62 n7 , p48-51 ; Jul 1996
Most facility and finance managers cannot adequately handle school
infrastructure issues because they lack the tools to describe the problem appropriately. Facility
accounting gives managers accurate deferral and projected replacement costs, using nationally
recognized life-cycle and cost data. Facility accounting enables proper management of
physical assets, ensuring that they contribute to an institution's overall competitiveness.
Using Benchmarking to Analyze M&O Efficiency
Hughes, Jonathan T.; Jones, Helayne B. School Business Affairs; v62 n4 p52-59 , p52-59 ; Apr 1996
This study developed efficiency indicators (grouped into price,
personnel, productivity, and policy categories) as part of an ongoing
internal benchmarking process to help six affluent New York school
districts manage their facilities maintenance and operations processes.
Based on data analysis, the greatest area for potential savings (from
interdistrict cooperation) is in maintenance and operations personnel.
The Business of Support Services.
http://www.schoolconstructionnews.com/ME2/Audiences DePatta, Joe School Construction News; v8 n1 , p24,25 ; Jan-Feb 1995
Presents an interview with the chief executive of the Office of School Support Services, New York City Department of Education. Food and transportation services, as well as a unique system of contracting for custodial services, are described.
Managing the Facilities Portfolio: New Book Addresses Elimination of $60 Billion Problem
Rush, Sean Business Officer; v24 n9 , p26-28 ; March 1991
This excerpt from "Managing the Facilities Portfolio: A Practical Approach to Institutional Renewal and Deferred Maintenance" offers higher education business officers a conceptual framework comprising four steps: (1) establish baseline; (2) estimate needs; (3) compare model alternatives; and (4) report to management.
ERIC NO: EJ426027;
APPA: The Association of Higher Education Facilities Officers
http://www.appa.org An international association which maintains, protects, and promotes
the quality of educational facilities. APPA serves and assists facilities
officers and physical plant administrators, conducts research and
educational programs, produces publications, and develops guidelines.
ASBO International
http://asbointl.org/index.asp The Association of School Business Officials International provides programs and services to school business administrators and staff in public and private
schools, as well as community and junior colleges and state
departments of education. Publishes School Business Affairs Magazine, Journal of School Finance, and books and monographs.
Building for Environmental and Economic Sustainability (BEES)
http://www.bfrl.nist.gov/oae/software/bees.html BEES is a free, federally sponsored software package that measures the environmental and economic performance of building products by using the environmental life-cycle assessment approach specified in ISO 14000. BEES was developed by the National Institute of Standards and Technology.
Buyers Guide for Educators.
http://buyersguideforeducators.com/ Connects school purchasers to vendors of products for ADA and Special Education, administration, communications, technology, furnishings and equipment, facilities, food service, physcial education, safety and security, and transportation.
Cleaning & Maintenance Management Online
http://www.cmmonline.com/ This is the on-line home of Cleaning & Maintenance Management
magazine. Web site features articles, buyers guide, key topics, new
products, and a calendar.
Commissioning and Technical Resources.
http://www.peci.org/CxTechnical/resources.html Portland Energy Conservation Inc.(PECI) has compiled documents, case studies, and organizations related to building commissioning. This site also includes operation and maintenance best practices to help building owners and managers increase energy-efficiency, improve occupant comfort, and reduce operating expenses through low-cost operating improvements.
Educational Buildings Forum
http://www.facilitiesnet.com/ FacilitiesNet is a commercial site which sponsors an interactive bulletin
board for educational buildings managers to post questions, comments and concerns
about school facility issues, or to respond to colleagues' comments.
FacilitiesNet
http://www.facilitiesnet.com/ FacilitiesNet, a comprehensive site for professionals who design, construct, manage and
maintain buildings, features online editions of Building Operating
Management, Maintenance Solutions, and Energy Decisions magazines;a bookstore; calendar of events; bulletin board on educational buildings; regulatory updates, industry news, and a Buyers Guide.
FacilitiesNet Salary Survey
http://www.facilitiesnet.com/salarysurvey/ The Salary Survey is designed to provide facility professionals with convenient, up-to-date benchmarks for salary information according to location by state, job title, facility size in square footage, and type of facility [Educational--K12, and Educational--Higher Education.] Salary figures are based on self-reported data submitted by visitors to FacilitiesNet.
Facility Planning and Resource Conservation Homepage, Peninsula School District.
http://www.peninsula.wednet.edu/conservation/ Washington's Peninsula School District is implementing a program to facilitate increased awareness and efficient use of energy and other natural resources. The thrust of the program is to enhance environmental stewardship and contribute to the District’s efforts to reduce inefficiencies in the use of energy resources such as oil, natural gas, and electricity; and to further reduce water consumption and the production of solid waste while increasing the comfort level of classrooms and schools and other district facilities. The web page includes facility planning activities and specific resource conservation measures in energy management, solid waster, water conservation, indoor air quality, lighting, and alternative fuel.
FacilityManagement
http://www.facilitymanagement.com/ The on-line home of American School and Hospital Maintenance Magazine. This site is intended to help facility managers stay informed about current issues and the latest products.
International Facility Management Association
http://www.ifma.org/ IFMA is a membership organization for individual professional and associate facility professionals that offers professional certification, a bi-monthly journal, a monthly newsletter, professional development programs, local chapter services, a library services department, and job placement services. IFMA also sponsors academic research, compiles statistics and sells publications.
Janitorial Products Pollution Prevention Program.
http://www.westp2net.org/Janitorial/jp4.cfm Sponsored by the US Environmental Protection Agency and others, this site includes fact sheets, product sample kits, purchasing specifications, and
other materials to advise custodial staff on the health, safety,
and environmental consequences of their cleaning products. Includes information on high risk products, and guidance on setting up an environmentally preferable purchasing program.
Maintenance Solutions Online
http://www.facilitiesnet.com/ms/ Includes a full text archive of current and archived articles, special
reports, subscription information, editor's notebook, and current industry
news.
National School Plant Management Association
http://www.nspma.org/ The purpose of NSPMA, a membership organization, is to provide for the exchange of information that improves school plant management, maintenance and care through the promotion of acceptable policies, standards and practices; and to promote the professional advancement of school plant management personnel. Membership includes school superintendents, maintenance personnel, custodial supervisors, and others employed in school operations. The organization holds an annual convention and publishes a quarterly newsletter.
New Jersey Educational Facility Management Program
http://policy.rutgers.edu/cgs/pubschl.php The New Jersey Educational Facility Management Program is a cooperative effort between Rutgers University and the New Jersey School Buildings and Grounds Association. The program is designed to meet the professional and educational needs of directors, supervisors and managers of buildings and grounds for school systems in the State of New Jersey. These needs are met through a series of seven courses that address management issues unique to the operations of an educational facility
Plant Operations Support
http://www.ga.wa.gov/plant/plantops.htm This is a consortium comprised of facility managers from Washington state agencies, educational facilities, municipalities, and port districts that acts as a clearinghouse for best practices, organizational standards and surplus/salvage materials. It is organized by the State's Division of Engineering and Architectural Services. This website includes a library of best practices, policies, project summaries, research studies and other references on subjects including emergency preparedness, energy savings, maintenance management, IAQ, accessibility, etc.
SchoolDude.com
http://schooldude.com This members-only website is the online home for school facility, maintenance, and operations professionals. The site connects school facility professionals to each other to solve problems, share best practices, and improve the nation's learning environments. Includes online tools for work order management, help desk management, trip management, facility scheduling, wireless work orders,
preventive maintenance, inventory control, utility management, capital planning, and peer networking.
SchoolFacilities.com
http://www.schoolfacilities.com/ SchoolFacilities.com is an education facilities infomediary, providing knowledge and focused business development services to industry professionals responsible for school building maintenance, school construction, management, and products for school buildings and facilities of all types.
Worldwide Masterlist of Physical Plants.
http://www.pp.okstate.edu/plants.php This extensive list includes both a web address and email address for hundreds of college and university physical plants/facilities services around the world. The list has been compiled by the Oklahoma State University physical plant.
Custodial and Maintenance Staffing and Training for School Facilities http://www.edfacilities.org/rl/custodial_staffing.cfm (National Clearinghouse for Educational Facilities, Washington, DC) NCEF's resource list of links, books, and journal articles on maintenance staffing guidelines, needs assessment, training, and procedures for school and university facilities.
Healthy School Environments http://www.edfacilities.org/rl/healthy_schools.cfm (National Clearinghouse for Educational Facilities, Washington, DC) NCEF's resource list of links, books, and journal articles on healthy and environmentally safe school facilities. See also NCEF Resource Lists on Indoor Air Quality, Hazardous Materials, Green Cleaning, Pesticides and IPM, Mold in Schools, and more.
Life Cycle Cost Estimating for School Facilities http://www.edfacilities.org/rl/lifecycle.cfm (National Clearinghouse for Educational Facilities, Washington, DC) NCEF's resource list of links, books, and journal articles on methods for determining the total cost of ownership for school construction, operation, and maintenance over the life of the facility.
Outsourcing School Support Services http://www.edfacilities.org/rl/outsourcing.cfm (National Clearinghouse for Educational Facilities, Washington, DC) NCEF's resource list of links, books, and journal articles on outsourcing school services such as school maintenance and custodial services, food service, and student transportation.
School Facilities Management Software http://www.edfacilities.org/rl/software.cfm (National Clearinghouse for Educational Facilities, Washington, DC) NCEF's resource list of links, books, and journal articles describing and evaluating computer-aided facilities maintenance management systems for handling priorities, backlogs, and improvements to school buildings.
School Maintenance and Operations Costs
http://www.edfacilities.org/rl/mo_costs.cfm (National Clearinghouse for Educational Facilities, Washington, DC) NCEF's resource list of links, books, and journal articles citing national and regional maintenance and operations costs, outsourcing, and cost reduction measures for the upkeep of school buildings and grounds.
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National Clearinghouse for Educational Facilities at the National Institute of Building Sciences 1090 Vermont Ave., NW Suite 700, Washington, D.C. 20005 · Toll free: 888-552-0624 · 202-289-7800 · www.ncef.org Funded by a grant from the U.S. Department of Education |
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