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SCHOOL FACILITIES MANAGEMENT SOFTWARE
Information on computer-aided facilities maintenance management systems for handling priorities, backlogs, and improvements to school buildings, compiled by the National Clearinghouse for Educational Facilities. 
Bureau of Indian Affairs Schools: New Facilities Management Information System Promising, but Improved Data Accuracy Needed.
http://www.gao.gov/new.items/d03692.pdf (General Accounting Office, Washington, D.C. , Jul 2003)
The Bureau of Indian Affairs (BIA) is responsible for providing over 48,000 children with a safe place to learn. In response to concerns that data in its old information system did not accurately reflect the condition of facilities, BIA acquired a new system, called the Facilities Management Information System (FMIS). GAO was asked to determine whether FMIS addresses the old system's weaknesses and meets BIA's management needs, whether BIA has finished validating the accuracy of data entered into FMIS from the old system, and how well the quality control measures are working for ensuring the accuracy of new data being entered into the system from individual schools.
39p.
Facilities Information Management: A Guide for State and Local Education Agencies.
http://nces.ed.gov/pubs2003/2003400.pdf (U.S. Department of Education, National Center for Education Statistics, National Forum on Education Statistics, Washington, D.C. , Jul 2003)
The document was developed as a guide for designing and maintaining an information system about the condition, design, use, management, and financing of elementary/secondary education facilities. It includes commonly used measures, data elements, and a list of additional resources for the practitioner. Chapter 1 describes the purpose, scope, and intended audience for this guide. Chapter 2 describes how to use this guide to develop a customized information system, including how the facilities data should link to other data systems. Chapter 3 examines some key measures, such as school utilization, functional age, deferred maintenance, and expenditures per student, and discusses the challenges in standardizing the definitions of these terms. Chapter 4 lists hundreds of facility data elements, including standard definitions and options. Chapter 5 identifies additional resources, including sources for data elements and their definitions, that will be helpful to those involved in compiling school facilities data. [Authors' abstract.] 92p.
TO ORDER:
U.S. Department of Education, ED Pubs. Tel: 877-433-7827http://www.edpubs.org/webstore/Content/search.asp
Planning Guide for Maintaining School Facilities.
http://nces.ed.gov/pubs2003/2003347.pdf (National Forum on Education Statistics, School Facilities Maintenance Task Force; Association of School Business Officials International, Washington, D.C. , Feb 2003)
The planning guide was developed to help readers better understand why and how to develop, implement, and evaluate a school facilities maintenance plan. The guide is designed for staff at the local school district level, where most facility maintenance is planned, managed, and carried out. This audience includes school business officials, school board members, superintendents, principals, facilities maintenance planners, maintenance staff, and custodial staff. The document is also relevant to the school facilities interests of state education agency staff, community groups, vendors, and regulatory agencies. The guide focuses on: (1) school facility maintenance as a vital task in the responsible management of an education organization; (2) the needs of an education audience; (3) strategies and procedures for planning, implementing, and evaluating
effective maintenance programs; (4) a process to be followed, rather than a canned set of "one size fits all" solutions; and (5) recommendations based on best practices, rather than mandates. The document offers recommendations on the following issues, which serve as chapter headings: (1) "Introduction to School Facilities Maintenance Planning"; (2) "Planning for School Facilities Maintenance"; (3) "Facilities Audits (Knowing What You Have)"; (4) "Providing a Safe Environment for Learning"; (5) "Maintaining School Facilities and Grounds"; (6) "Effectively Managing Staff and Contractors"; and (7) "Evaluating Facilities Maintenance Efforts." 184p.
Facility Cost Tracking System.
(Chicago Public Schools, IL , 2003)
Outlines the criteria and process for the the Chicago Public School (CPS) assessment process, entitled Facility Cost Tracking System (FACTs), intended to develop a comprehensive understanding of the conditions of all their educational facilities and the associated capital improvement costs of repairs and renovations. The assessment process strived to evaluate all building systems in terms of their condition and service life, and to provide: 1) a uniform city- wide assessment to accurately identify schools in need, 2) an updatable platform upon which future re-assessments and capital improvements can be tracked, 3) assessment information on a three- year increment, 4) budgetary costs and project scope for the development of future potential renovation projects, and 5) a usable tool for fiscal planning over multiple years. 28p.
Information Technology: "Best Practices" of Facility Management Organizations.
http://web.archive.org/web/20040729060955/ Johnson, Robert E.; Clayton, Mark (Texas A&M University, CRS Center, College Station, TX, Oct 1997)
Consists of the results of eleven site visits and interviews of facility managers of large
organizations. Provides in-depth, detailed understanding of the use of information
technology in these eleven facility management organizations. 41p.
CMMS: Beyond the Basics.
http://www.facilitiesnet.com/software/article/CMMS-Help-Managers-Tackle-Productivity-Budget-Challenges--11383 Matt, Chris Maintenance Solutions; v17 n12 , p13 ; Dec 2009
Advises on how to maximize the benefit of a computerized maintenance management system (CMMS) by accessing typically underutilized features such as web-based purchasing, preventive maintenance scheduling, warehouse and inventory control, and human resources functions.
Now More Than Ever!http://facilitymanagement.com/articles/maintenance2-1209.html Bagadia, Kris American School and Hospital Facility; v32 n6 , p18,20,21 ; Nov-Dec 2009
Reviews historical problems with paper-based building maintenance management, and then describes the benefits of computerized maintenance management systems (CMMS). The abilities of handheld devices, the software applications that use the information they gather, wireless communication, and advice on selecting a system are addressed.
Spending Smart.
http://campustechnology.com/Articles/2009/11/01/eProcurement.aspx Grush, Mary Campus Technology; v23 n3 , p33-36 ; Nov 2009
Discusses how higher education institutions are using electronic procurement to achieve economies of scale across campuses, support local enterprises, and encourage sustainable purchasing. Examples from six universities are provided.
Rethinking Integrated Building Systems.
http://www.buildings.com/Magazine/ArticleDetails/tabid/3413/ArticleID/9026/Default.aspx King, Rawlson Buildings; v103 n11 , p44-46,48 ; Nov 2009
Discusses effective use of building automation systems (BAS), which often fall short of expectations due to lack of integration and employee training. Examples of successful integrated systems are described, including one at Ave Maria University.
Energy Data Collection and Savings Identification.
http://www.peterli.com/spm/resources/articles/archive.php?article_id=2379 Millstein, Don School Planning and Management; v48 n10 , p31,32,34 ; Oct 2009
Describes more accurate energy data collection for schools by submetering for lighting, HVAC, and electrical outlets. Combination of submeters with energy intelligence software can help detail and analyze energy use. Information gathered can be used to assess energy use at events, in leased spaces, and within departments, as well as to help identify equipment in need of maintenance.
Get It Together!
http://www.todayscampus.com/articles/load.aspx?art=1845 Robinson, Tom Today's Campus; , p14-16 ; Sep 2009
Advises on forming consortia between higher education institutions to realize savings through bulk purchasing. Examples of institutions that have done this are described, as are software programs that support the process and individual or departmental purchasing behaviors that may need to be addressed.
Sustainability Dashboards Provide Roadmap to Success.
Simpson, Jim Facilities Manager; v25 n5 , p42,43 ; Sep-Oct 2009
Describes "sustainability dashboards" that display and interpret data from various building systems, facilitating observation of energy and water use, as well as systems conditions. Advice on selecting a dashboard program is included.
Managing Space and Time and Money.
http://campustechnology.com/Articles/2009/08/01/21st-Century-Classroom.aspx Demski, Jennifer Campus Technology; v22 n12 , p16,17 ; Aug 2009
Describes how two higher education institutions automated their space management and discovered unused capacity that was put to use for expanded course offerings and as rentals to outside groups.
Cut the Wires, Cut the Cost. [Wireless BAS Systems Grow Up.]
http://www.facilitiesnet.com/buildingautomation/article/Wireless-BAS-Networks-Benefit -from-Mature-Standards-and-Security-Improvements--11071 Thompson, Josh Building Operating Management; v56 n8 , p31,32,34 ; Aug 2009
Discusses the advantages of wireless building automation systems, which avoid the disruption and expense of cabling, conduit, or other infrastructures. Both proprietary and more open standards- based systems are discussed, as is battery life, the reluctance of IT staff to open their networks to additional wireless access, and system security.
CMMS: Going Mobile.
http://www.facilitiesnet.com/software/article/CMMS-Three-Categories-of-Mobile-Maint enance-- 10969 Bagadia, Kris; Kossik, Ronald Maintenance Solutions; v17 n7 , p16,17 ; Jul 2009
Reviews the use of wireless devices in facilities management that can hold more data, create electronic forms, produce reports, access the Internet, and synchronize with other hardware. Advice on selection of wireless devices covers screen size, memory, durability, keyboard, wi-fi ability, real time versus synchronized transmission, capacity, CAD and code table support, operating systems, and costs.
WGDG: A Resource for All.
Brodt, Bill; Smith, Dana Facilities Manager; v25 n3 , p32-38 ; May 2009
Describes the Whole Building Design Guide (WBDG), a web-based portal providing government and industry building professionals with access to current information on a wide range of building-related guidance, criteria, and technology. The WBDG is organized into categories of Design Guidance, Project Management, and Operations and Maintenance. It s Resource Pages provide topic summaries, and links to resources developed by a variety of government agencies. The article emphasizes resources and links that are of particular use to facilities management professionals.
BIM (Building Information Modeling) and TCO (Total Cost of Ownership)
Christensen, Douglas Facilities Manager; v25 n3 , p26-31 ; May 2009
Advises on combining building information modeling (BIM), which gathers data at the beginning of a building project, with total cost of ownership (TCO), which gathers information over the life of the building.
A Cradle-to-Grave Integrated Approach to Using Uniformat II.
Schneider, Richard; Cain, David Facilities Manager; v25 n3 , p42-48 ; May 2009
Proposes adoption of Uniformat II for all phases of higher education building, from planning through to construction, operation, and demolition. The National Park Service's use of Uniformat II is detailed as an example, with similarities to higher education campus management and suggestions for higher education applications included.
Getting Started and Working with Building Information Modeling.
http://www.appa.org/files/FMArticles/FM%20MayJuner09%20Smith.pdf Smith, Dana Facilities Manager; v25 n3 , p20-24 ; May 2009
Advises on achieving thorough communication prom planner to designer to contractor and then to facility operator through building information modeling (BIM). Tools for getting started are recommended and the particular advantages to large portfolio operators, such as school systems and universities are addressed.
BIM: How it Has Changed FM.
Valentine, Ellen; Zyskowski, Pete Facilities Management Journal; v19 n3 , p28,30-32 ; May 2009
Advises facility managers on how to obtain and then use building information modeling (BIM) in their work.
BIM for Educational Facilities: Change is on the Horizon.
Wittaker, Jim Facilities Manager; v25 n3 , p62,63 ; May 2009
Describes the advantages of building information modeling (BIM) to facility management, including minimizing the effort and cost of collecting data, convenience and accessibility of documentation, efficiencies with projecting moving of people and equipment, accurate analysis and minimizing of energy use, enhanced information for first responders, and improved space and asset management.
CMMS: Delving into Data.
http://www.facilitiesnet.com/software/article/CMMS-Identifies-Variances-in-Work-Orde rs--10572 Bagadia, Kris Maintenance Solutions; v17 n2 , p13,14 ; Feb 2009
Discusses benefits of a computerized maintenance management system, or CMMS. Managing employee time on projects, reducing breakdowns, tracking parts, and managing warranties, deferred maintenance, and outside contractors are addressed.
Diagnostic Technology: A Closer Look.
http://www.facilitiesnet.com/iaq/article/IAQ-Monitors-Help-Create-Healthy-Indoor-Environments--10229 Piper, James Maintenance Solutions; v16 n12 , p10 ; Dec 2008
Reviews the benefits of portable diagnostic technology for monitoring indoor air quality, and for temperature and power quality monitoring within equipment, systems, and motors.
What Can a CMMS Do for Your Institution?
http://www.facilitymanagement.com/articles/maintenance1-1208.html Bagadia, Kris American School and Hospital Facility; v31 n6 , p10,12,13 ; Nov-Dec 2008
Describes typical benefits of a computerized maintenance management system (CMMS). These include equipment and parts inventory, preventive maintenance tracking, non- value added employee activity tracking, data analysis, and equipment and systems monitoring. Advice on selecting and implementing a CMMS system is included.
Reducing Time and Headaches with Automated Asset Management Systems.
Scholes, Marcus School Business Affairs; v74 n10 , p19,20 ; Nov 2008
Discusses the benefits of a unified asset management system in tracking property, its condition, and insurance needs.
Converge and Conquer.
http://campustechnology.com/articles/2008/07/converge--conquer.aspx Korzeniowski, Paul Campus Technology; v21 n11 , p44-46,48,50 ; Jul 2008
Discusses the current state of automated facilities control, citing a variety of software and hardware applications and illustrated with examples of strategies from five higher education institutions.
Convergence: Yea or Nay?
http://campustechnology.com/articles/2008/07 Villano, Matt Campus Technology; v21 n11 , ps4-s8 ; Jul 2008
Discusses merging of campus physical and IT security, citing examples of hardware and software applications from higher education institutions that have merged these functions, as well as from those who have chosen to keep them separate.
Under Construction: A National PK-12 Data Model.
Doar, Bertha School Business Affairs; v74 n4 , p30,32 ; Apr 2008
Discusses this data model, currently under development, to help users, software developers, researchers, and community members have access to timely, accurate, and thorough data on their schools.
Pay Now or Pay Forever.
https://www.appa.org/files/FMArticles/FAMJF08.pdf Cmar, Greg; Gnerre, Bill, Fuller, Kevin Facilities Manager; v24 n1 , p48-50 ; Jan-Feb 2008
Provides a case study of control systems software problems and successful solutions employed at the Gerdin Business Building at Iowa State University, including information for developing a practical operational specification.
Why our CMMS Isn't Living up to Expectations.
Adams, Matt Facilities Manager; v23 n6 , p349-51 ; Nov-Dec 2007
Reflects on typical dissatisfaction with computerized maintenance management systems, citing failures due to lack of preparation and implementation that originate within the institution utilizing the software. Advice on properly researching, selecting, implementing, and sustaining an appropriate system is included.
The Logistical Tracking System (LTS) Five Years Later: What Has Been Accomplished?
Valcik, Nicholas New Directions for Institutional Research; v2007 n135 , p37-45 ; Oct 2007
Discusses development of the Logistical Tracking System (LTS)1 and evaluates the changes in processes and procedures at the University of Texas-Dallas (UT-Dallas) that were due to implementation of a new type of technology. The article elaborates on the positive and negative aspects of designing and constructing a software application in house, illustrates the changes in organizational procedures and policies that must occur to implement a new application., and how use of LTS allowed a variety of calculations for projection of space to occur at the university. The role of the Office of Strategic Planning and Analysis (OSPA) in construction and implementation of LTS is also reviewed and evaluated. (Includes four references.)
TO ORDER:
http://www3.interscience.wiley.com/cgi-bin/jhome/86010818?CRETRY=1&SRETRY=0
CMMS Solutions: Building on the Basics.
http://www.facilitiesnet.com/ms/article.asp?id=7192&keywords=software Santangelo, Michael Maintenance Solutions; v15 n8 , p9,10 ; Aug 2007
Reviews potential benefits of a computerized maintenance management system (CMMS), and advises on how to select and implement a program according to the state of the institution's maintenance, their IT capabilities, goals and objectives for the system, facility standards, and preventive maintenance plans.
Increase Square Footage While Driving Energy and Labor Costs Down Through Wireless Technology.
http://www.cfmmag.com/print/Campus-Facility-Maintenance/Increase-Square-Footage- While-Driving-Energy-and-Labor-Costs-Down-Through-Wireless-Technology/1$423 Grindall, Will Campus Facility Maintenance; v4 n2 , p32,33 ; Summer 2007
Describes wireless and web-based monitoring of campus infrastructure systems, with particular attention to monitoring of steam traps.
Follow Those Assets.
http://www.peterli.com/archive/cpm/1243.shtm Fickes, Michael College Planning and Management; v9 n11 , p36,37 ; Nov 2006
Discusses asset management technology in the context of the Government Accounting Standards Board Statement 35 (GASB35), which requires more strenuous physical asset control than most higher education institutions currently practice.
Keystrokes and Crescent Wrenches.
Wills, Eric Chronicle of Higher Education; v52 n38 , pA37,A38 ; May 26, 2006
Describes the use of facilities management software that coordinates work orders, inventory, maintenance records, personnel timesheets, and makes information retrievable via hand held devices such as PDA's and cell phones. Costs and configurations of such systems are described, as well as challenges to its acceptance and use.
Help for High Maintenance.
http://www.universitybusiness.com/page.cfm?p=1261 Angelo, Jean University Business; v9 n3 , p93-94 ; Mar 2006
Describes the three types of facility software currently in use: computerized maintenance management systems, capital planning and asset management systems, and 3-D modeling systems that create images of the buildings, their rooms, and the campus layout. Examples of key innovations, how some higher education facilities utilize these systems, and pricing options are offered.
Managing a Nationwide School District.
http://www.peterli.com/archive/spm/1084.shtm Hopwood, Mark School Planning and Management; v45 n2 , p52-55 ; Feb 2006
Explains how the United States Bureau of Indian Affairs manages operations and maintenance of its 7,465 buildings nationwide with a client-server system. Future alignment of the system with other federal systems is discussed, as well as plans for its use in building asset and deferred maintenance management.
Facility Managers Benefit from the Web.
http://www.peterli.com/archive/cpm/1004.shtm Wiens, Janet College Planning and Management; v8 n11 , p16,17 ; Nov 2005
Reviews basic features of computerized maintenance management systems, capital planning and asset management systems, and roofing asset management software. These products are increasingly web-based, which eases software management and data sharing.
Tools of the Trade.
http://www.peterli.com/archive/spm/970.shtm Kollie, Ellen School Planning and Management; v44 n8 , p23,24,26 ; Aug 2005
Explores the virtues of various technologies in the educational environment, including two-way digital radios, interactive whiteboards, sophisticated HVAC controls, and facility management software.
Integrated Computer Maintenance.
http://www.peterli.com/archive/cpm/877.shtm Fickes, Michael College Planning and Management; v7 n12 , p25,26 ; Dec 2004
Discusses consolidated maintenance management systems that coordinate custodial, repair, and capital activities, often with communication to institutional purchasing programs.
Really Smart Buildings.
http://www.peterli.com/archive/spm/804.shtm Fickes, Michael School Planning and Management; v43 n12 , p32,33 ; Dec 2004
Discusses the next generation of HVAC control, which includes web-based monitoring, programming, and scheduling, with online linkage to security and safety equipment.
Systems Knowledge.
http://asumag.com/mag/university_systems_knowledge/ Whittaker, James P. American School and University; v76 n13 , p147-149 ; Aug 2004
Proposes a plan to eliminate redundant and underutilized facility maintenance and management technology by evaluating and auditing existing technology, analyzing facility management processes, forming a strategic plan for facilities management, and monitoring successes and failures for step-by-step improvement.
A Breakthrough Approach to Safety and Regulatory Compliance.
http://asbointl.org/asbo/files/ Rowan, James M.; Temming, Steve School Business Affairs; v70 n6 , p8-12 ; Jun 2004
Describes Public-SchoolWORKS, an integrated safety and compliance management system developed by several southwestern Ohio school districts. The web-based system combines software to implement and sustain regulatory compliance, enabling a district to assign, schedule, and track tasks. Included forms and templates are linked to a statewide master, with email notification of personnel, online training, and hazard reporting also available.
Open Systems in the Contracting World.
Bernstein, Ron Facilities Manager; v20 n3 , p18-21 ; May-Jun 2004
Advocates open, multi-sourced, and integrated building construction and maintenance systems. The process should be coordinated by a systems integration professional, and a description of that person's responsibilities is included.
Purchasing Power.
http://www.schoolconstructionnews.com/ME2/Audiences Schneider, Jay W. School Construction News; v6 n8 , p14-16 ; Nov-Dec 2003
Presents an interview with the coordinator of physical plant stores at the University of South Florida, Tampa. The interviewee worked with the univerisity's IT staff to build an effective database for tracking transactions from the physical plant store. Also discussed is the impact on the store of a campus retrofit for for energy efficiency, budgeting and the acquiring of new products.
Building Knowledge.
http://asumag.com/mag/university_building_knowledge/ Kennedy, Mike American School and University; v76 n2 , p38-39 ; Oct 2003
Outlines the inventory, condition, design, utilization and budget information that form the essential elements of any school facilities management database. Also describes the guide "Facilities Information Management: A Guide for State and Local Education Agencies," which may be found at http://nces.ed.gov/pubs2003/2003400.pdf.
Fixing Maintenance Productivity.
http://www.peterli.com/archive/cpm/451.shtm Fickes, Michael College Planning and Management; V6 n7 , p20-21 ; Jul 2003
Describes how one university's facility managers use Nextel communications technology in conjunction with a Famis Software maintenance management system to improve the productivity of its maintenance technicians. The system uses a wireless Internet connection to automate the flow of work order information to and from technicians. The key to these improvements is a ruggedized cell phone with paging, two-way radio, and wireless Internet communications capabilities.
Software Solution Builds Project Consensus.
Graue, David College Planning and Management; v6 n4 , p36-37 ; Apr 2003
Describes the use of Autodesk Revit, a computer software system for design and documentation of buildings, in the planning of the University Center of Chicago, a large residence hall involving the cooperation of DePaul University, Columbia College, and Roosevelt University.
Automatic Transition.
http://athleticbusiness.com/articles/ Popke, Michael Athletic Business; v27 n4 , p105-10 ; Apr 2003
Describes how new automation technologies are providing more amenities to users, and energy and cost savings to facilities managers, in the areas of lighting, mechanical systems, and water. [Free registration required.]
Software That Shares.
http://www.facilitiesnet.com/ms/Mar03/mar03efacilities.shtml Hounsell, Dan Maintenance Solutions; Mar 2003
Computerized maintenance management systems (CMMS)are vital for tracking work orders, gathering data on equipment condition and performance, monitoring the inventory of parts and tools, and a host of other tasks central to any organization’s maintenance mission. This discusses how CMMS must integrate with other business software and share its data throughout an organization.
Simplifying Facility and Event Scheduling: Saving Time and Money.
http://asbointl.org/ASBO/files/ Raasch, Kevin School Business Affairs; v69 n1 , p29-33 ; Jan 2003
Describes a product called the Event Management System (EMS), a computer software program to manage facility and event scheduling. Provides example of the school district and university uses of EMS. Describes steps in selecting a scheduling-management system
School Planning on the Web.
School Planning and Management; v41 n12 , p32-33 ; Dec 2002
As demands for more education facilities rise, Web-based program management tools can help reduce costs. Online program management systems such as e-builder (which improves communication between project participants, increases accountability, and streamlines the development process) can help control costs, minimize claims, and handle schedules. Understanding challenges unique to schools is the first step in configuring a solution to new development projects that burden facility department staff.
Wireless Time Tracking Improves Productivity at CSU Long Beach.
http://www.appa.org/FacilitiesManager/ Charmack, Scott; Walsh, Randy Facilities Manager; v18 n6 , p33-35 ; Nov-Dec 2002
Describes California State University Long Beach's implementation of new maintenance management software, which integrated maintenance, inventory control, and key control and allows technicians to enter and receive information through handheld wireless devices for more accurate time accounting. The school estimates a 10 percent increase in productivity from the software.
Stock Answers: The CMMS-Inventory Link.
http://www.facilitiesnet.com/ms/Oct02/oct02engineering.shtml Franklin, Scott Maintenance Solutions; Oct 2002
The secret to a successful inventory control program is the quality of the inventory management process.
The number of pieces of equipment in any given facility, as well as the spare parts and tools needed to maintain them properly, create a vast array of items that managers must track and monitor to ensure department efficiency and to control costs. An inventory control system should fundamentally provide the following information for each item: availability, location and purpose.
Computerizing Maintenance Management Improves School Processes.
Conroy, Pat School Planning and Management; v41 n7 , p54-57 ; Jul 2002
Describes how a Computerized Maintenance Management System (CMMS), a centralized maintenance operations database that facilitates work order procedures and staff directives, can help individual school campuses and school districts to manage maintenance. Presents the benefits of CMMS and things to consider in CMMS selection.
Data Linking Requirements in Facilities Condition Audit RFPs.
http://www.peterli.com/archive/cpm/391.shtm DeFranco, Randall W. College Planning and Management; v5 n7 , p26-27 ; Jul 2002
Discusses why, when preparing a Request for Proposal (RFP) for Facilities Condition Audit (FCA)--including software-based delivery of findings--facilities managers should avoid complicating the bidding process with nondescript data-linking requirements. Presents ways to get an apples-to-apples comparison of bids for a proposed FCA project and associated software application (often called a Capital Planning and Management Solution or CPMS).
SIF Progress Report.
http://www.peterli.com/archive/spm/253.shtm Sentman, Celeste School Planning and Management; v40 n6 , p51-54 ; Jun 2001
Examines the Schools Interoperability Framework (SIF), an innovation designed to make software programs interact and share information in order to reduce data entry redundancy in school administration. Several examples of SIF's use are illustrated.
Maximizing Your Investment in Building Automation System Technology.
http://www.appa.org/FacilitiesManager/ Darnell, Charles Facilities Manager; v17 n3 , p23-26 ; May-Jun 2001
Discusses how organizational issues and system standardization can be important factors that determine an institution's ability to fully exploit contemporary building automation systems (BAS). Further presented is management strategy for maximizing BAS investments.
CMMS: The 8 Key Elements to Look For in Maintenance Software.
http://web.archive.org/web/20070127142832 Caviedes, Rhonda Kay; Knecht, Mitchell B. American School and Hospital Maintenance Magazine; Apr 2001
When evaluating CMMS's, there are eight major factors that should be considered. Careful
examination of these factors during the evaluation process will help ensure ongoing CMMS
success. This article explores each of these eight factors.
Facilities Management for the New Century.
Sowell, Jeffrey L. College Planning and Management; v4 n4 , p56,58 ; Apr 2001
Shows how the College of Notre Dame of Maryland stays competitive with the right combo of consultants and facilities management software.
Preparing to Implement CMMS at Your Facility.
http://web.archive.org/web/20070404072238 Klein, Bill American School and Hospital Maintenance Magazine; 2001
Describes the steps to take befor going on-line with a computerized maintenance management software system.
Long-Distance CMMS
http://www.facilitiesnet.com/ms/Jan01/jan01cmms.shtml Patterson, Kelly Maintenance Solutions Online; Jan 2001
The Internet is changing the way maintenance
departments buy and use software. The growing use of application service providers (ASP) is giving managers the option of running computerized
maintenance management software (CMMS) over the Internet, with data maintained through a server
off-site. The ASP model is helping departments address their needs for increased speed and
efficiency.
Making a Comeback in the New Century.
Sturgeon, Julie College Planning and Management; v4 n1 , p32-36 ; Jan 2001
Reveals how Ohio's Central State University avoided state closure with a bold mission to rebuild both the academic programs and the facilities. What the new century holds for maintenance, software, card systems, contract services, and security and online purchasing are discussed.
Top-Level Software Strategies
http://www.facilitiesnet.com/ms/Jan01/jan01cmmsa.shtml Walton, Terry E. Maintenance Solutions Online; Jan 2001
A properly specified computerized maintenance management system (CMMS) gives managers a powerful tool
in maximizing roofing-system performance. Most roofing-system manufacturers do not offer their own software to help manage roofing assets, so
managers usually have to manage roofing maintenance using traditional CMMS applications. The
benefit of this arrangement is that each manager can customize the process for a particular facility’s
needs. The specification challenge is to fully understand a facility’s roofing management needs — and
organizational needs, as well — and select an application that satisfies both.
CMMS: Finding Hidden Treasure
http://www.facilitiesnet.com/ms/Dec00/dec00technology.shtml Franklin, Scott Maintenance Solutions Online; Dec 2000
Installing a CMMS generally is viewed as a two-stage process. The first stage includes everything
necessary to make the system operational, and the second stage is operating the system. But a hidden, third stage exists. As departments use the CMMS to buy repair parts, issue and track
work orders, and schedule and plan maintenance and capital projects, it collects a wealth of
maintenance history.
Since no quantifiable point exists at which historical data becomes useful, it is easy to overlook the
fact that over time, a CMMS collects a significant amount of data. This hidden stage is the ability to
analyze collected data to improve and optimize the maintenance program.
Statewide Facility Databases
Adams, Matt Facilities Manager; v16 n6 , p46-47 ; Nov-Dec 2000
Discusses state's use of web-based central facilities databases and software to efficiently address capital renewal projects. How to collect data to support the decision process for capital renewal requests is addressed.
Managing Projects Online.
http://asumag.com/mag/university_managing_projects_online/ Anderson, J. Mark; Cheak, Kathy; Jurewicz, John Jr. American School and University; v73 n3 , p421-25 ; Nov 2000
Describes a web-based project management (WBPM) for university construction projects and the two approaches for establishing this type of system. Also highlighted is how a WBPM can improve project delivery by reducing project lost time, system comparisons, and project cost savings generated by a WBPM.
Maximum Inventory Control
http://www.facilitiesnet.com/ms/Nov00/nov00automation.shtml Franklin, Scott Maintenance Solutions Online; Nov 2000
On a basic level, inventory control systems track spare parts location, availability and stocking levels.
But when linked as an integrated module of a computerized maintenance management system
(CMMS) or an enterprise asset management system (EAMS), they collect additional data and
provide a multiplier effect that allows managers to achieve significant increases in effectiveness. This discusses initial setup and follow through, as well as successful CMMS specification.
Streamlining Construction.
http://asumag.com/mag/university_streamlining_construction/ Gaffen, Yehudi American School and University; v73 n3 , p400-01 ; Nov 2000
Discusses how information management can save schools time and money on building projects. How these information management software packages work, their cost and setup time, and who should use them are briefly addressed.
Consolidate or Cooperate?
http://www.peterli.com/archive/cpm/84.shtm Hewetson, Hank; Knapp, Scott; Michael, Linda; Stines, Julie; Thompson, Theresa College Planning and Management; v3 n11 , p41,42 ; Nov 2000
Discusses why Indiana University finds using separate maintenance management, geographic information, and computer-assisted design and facilities management systems is more practical than integrating all three into one package. The central features of the system are discussed.
New Tools of the Trade.
http://www.peterli.com/archive/spm/215.shtm Rittner-Heir, Robbin M. School Planning and Management; v39 n10 , p21-24 ; Oct 2000
Discusses computer software that can help school maintenance department cut their costs. The use of a maintenance management system is examined along with examples of how these systems can actually save operating costs.
Keeping Tabs On Campus.
Rodgers, Cara; Teicholz, Eric Facilities Design and Management; v19 n9 , p50-52 ; Sep 2000
Explains how colleges and universities are using Internet technology in their facility management processes. Topics cover the challenges involved, the value realized, and future plans for this technology.
Interoperability: Are We There
Yet?
http://www.facilitiesnet.com/ms/Jul00/jul00energy.shtml Piper, James Maintenance Solutions Online; Jul 2000
The latest generation of building automation
systems is delivering on the technology’s
many promises.
Managing Housing With Advanced Technology.
http://www.peterli.com/archive/cpm/63.shtm Fickes, Michael College Planning and Management; v3 n6 , p49,52-53 ; Jun 2000
Explains how software technology is helping to manage campus housing more efficiently by offering new features, greater flexibility, and more powerful reporting capabilities. Several examples of how universities used campus housing software are discussed.
e-facilities
Hounsell, Dan Maintenance Solutions ; May 2000
The Internet is transforming facilities and changing the way
maintenance managers work. This technology enables managers to monitor, record, analyze and communicate data on every
conceivable aspect of the operation, and it gives them access to products and services designed to save
money and enhance efficiency.
Monitoring Building Systems.
Fickes, Michael School Planning and Management; v39 n1 , p62-63 ; Jan 2000
Examines how simpler school building monitoring systems can be the answer to a school district's maintenance needs, particularly in cold climates. The Sensaphone system which can be configured to monitor any number of building systems is described.
The Use of Utility Accounting Software at Miami University.
http://www.appa.org/FacilitiesManager/ Wenner, Paul Facilities Manager; Nov-Dec 1999
Describes how Miami University successfully developed an accounting software package that tracked and recorded their utility usage, including examples of its graphics and reporting components. Background information examining the decision to pursue an energy management software package is included.
Managing District-Level Data.
Rittner-Heir, Robbin M. School Planning and Management; Oct 1999
Recognizing the need for broader and more detailed information availability,
software companies are developing products targeted to the specific needs of
K-12 school districts--programs that can provide informational links between
individual schools and their district offices. Several schools, in various stages of implementing district-based
software systems, share the process from decision making to operation of their
chosen systems.
Breaking the Backlog Reduction Mold with FacMan: A Facilities Management Application for Maintenance Backlogs and Capital Renewal.
http://www.appa.org/FacilitiesManager/ Managan, William H. Facilities Manager; v15 n5 , p25-27 ; Sep-Oct 1999
Describes a facilities management software program that helps managers better document and understand maintenance backlogs, improvements, and future cyclic renewal needs. Major software components are examined including a software tool that filters, groups, and ranks projects to help determine funding requests.
Is This Software Right for My Facility?
http://www.peterli.com/archive/cpm/117.shtm Blom, Tara College Planning and Management; v2 n5 , p32, 35 ; May 1999
Discusses the criteria facility managers should use in selecting facility-maintenance software programs, including ease of use, asset modeling capabilities, ease of reconfiguration, and software scaleability.
How Much Technology Is Too Much?
http://www.peterli.com/archive/cpm/110.shtm Fickes, Michael College Planning and Management; v2 n4 , p22-24, 26, 28 ; Apr 1999
Presents examples of the effective use of building management technology to avoid reaching diminishing returns. Examples illustrate management technology uses for facility surveying, renovations, and master planning.
The Many Features of Stanford's Housing Maintenance Software.
http://www.peterli.com/archive/cpm/99.shtm Milshtein, Amy College Planning and Management; v2 n2 , p45-47 ; Feb 1999
Explains how Stanford University custom-designed its own building maintenance and administration software package, The Housing Operations Maintenance Enterprise Resource (HOMER). Describes how HOMER relieved facility maintenance staff from using archaic systems and improved its development and functionality.
Before You Buy.
Milshtein, Amy School Planning and Management; v37 n12 , p30-33 ; Dec 1998
Discusses how to avoid costly mistakes when buying facility management software. It provides answers to questions buyers should ask before committing funds to a particular program. Selected facility management software companies and product profiles are highlighted.
MUs Early Space-Planning Computerization.
http://www.appa.org/FacilitiesManager/ Shader, Scott; Vaughn, Anthony Facilities Manager; v 14 n6 , p49-54 ; Nov-Dec 1998
Discusses the development of the University of Missouri-Columbia's Space Planning and Management Office (SPAM)and the computerization of the school's space-planning archives. SPAM's software selection for standardization is discussed as are its manual development, placing the school's buildings and floor plans on the web, and its space modeling surveys and reports.
The Road to Computerization.
http://asumag.com/mag/university_road_computerization/ Hurley, Michael L. American School and University; v71 n2 , p30,32,34-35 ; Oct 1998
Explains how software transportation programs are helping school districts track school bus routes, fleet status, and other information, as well as moving a district to such a system. Advice is provided on the criteria for selecting software vendors, matching data and information of new software with systems and procedures already in place, training users, and establishing cost justifications.
Automatic Pilot for Facility Managers.
Fickes, Michael College Planning and Management; v1 n4 , p19-20,22 ; Jul 1998
Examines the usefulness of automating college and university facility
management and illustrates one university's effort to adopt a
state-of-the-art facility management technology system. Various
modules in automated facility management systems are highlighted,
including facility assessment and space, master, and location planning.
Automate Your Physical Plant Using the Building Block Approach.
Michaelson, Matt College Planning and Management; v1 n4 , p37,40-41 ; Jul 1998
Illustrates how Mount Saint Vincent University (Halifax), by upgrading the control and
monitoring of one building or section of the school at a time, could produce savings in
energy and operating costs and improve the environment. It explains a gradual,
"building block" approach to facility automation that provides flexibility without a heavy
up front investment.
The Facilities Management Software Top 10 List.
Milshtein, Amy College Planning and Management; v1 n3 , p41-42,44 ; May 1998
Provides decision-making tips when selecting facilities management software for colleges and universities. Advises buyers to purchase programs that fit a prepared plan, to pay attention to user friendliness, to negotiate for changes and modifications in the vendor contract, to test-run programs before buying them, and to determine a vendor's service level commitment before signing on.
All Systems Go.
Spoor, Dana L. American School and University; v70 n9 , p66a-66b ; May 1998
Explains the use of computerized monitoring systems of campus operations to help make their facilities management more efficient while making the physical plant department's responsibilities easier. Comments about not computerizing the facility management are highlighted.
Evolution of Computer-Aided Facility Management.
McLean, William D. Facilities Manager; v14 n2 , p51-54 ; Mar-Apr 1998
Presents the benefits facilities managers could realize by converting blueprints, CADD information, and as-built drawings into a computer-aided facility management (CAFM) system. CAFM links graphics to databases, adding information on types of spaces, occupants, materials, equipment, costs, and other building systems. This helps facilities managers perform ever-increasing responsibilities.
High-Tech Roof Management.
Benzie, Tim School Planning and Management; v36 n12 , p25-27 ; Dec 1997
Describes the use of a computerized roof management system (CRMS) for school
districts to foster multiple roof maintenance efficiency and cost effectiveness. Highlights CRMS
software manufacturer choices, as well as the types of nondestructive testing equipment tools that
can be used to evaluate roof conditions.
Programmed for Performance.
http://asumag.com/mag/university_programmed_performance/ Kokoskie, Jeff American School and University; v70 n2 , p18,20,22 ; Oct 1997
Describes how to select the right computerized
maintenance-management system for school buildings through careful
analysis of building needs and budgetary constraints. Deciding on the
use of implementation services following a maintenance system
evaluation and selection process is discussed. Various companies
involved in maintenance, energy, and administrative software are listed.
Life Signs.
http://asumag.com/mag/university_life_signs/ Spencer, William American School and University; v70 n1 , p30, 32-33 ; Sep 1997
Examines the use of life-cycle analyses in conjunction with a roofing database to manage educational facility roofing as assets. Roofing database development, quantifying and benchmarking roofing investigations, and using warranties as part of a roof asset-management program are discussed. Tips on how to start a roofing management program are highlighted.
Trends in Facility Management Technology: The Emergence of the Internet, GIS, and Facility Assessment Decision Support.
Teicholz, Eric Facilities Manager; v13 n5 , p32-33,37,39,41 ; Sep-Oct 1997
Reports research on trends in computer-aided facilities management
using the Internet and geographic information system (GIS) technology
for space utilization research. Proposes that facility assessment
software holds promise for supporting facility management decision
making, and outlines four areas for its use: inventory; evaluation;
reporting; and ongoing facilities management. Examples of its use are
provided
Redesigning Facilities Management Information Systems for the 21st Century.
McDonald, Fred; Lancaster, Michael; Graham, Mike Educational Facility Planner; v34 n3 , p14-16 ; 1997
Describes one Canadian school district's use of an integrated Facilities Management Information System (FMIS) to help address the effective and efficient planning, building, operating, and maintaining of their schools and other Board facilities. Development of the FMIS and its demands for organizational restructuring and change in the workplace are discussed.
Getting with the Program.
Liscum, Curt American School and University; v69 n2 , p22,24 ; Oct 1996
Discusses how software programs can help managers evaluate roofing options, project maintenance, and repair costs. Describes how computerized roof management can aid in budgeting, facilitate the development of a roof-management database, and help in selecting the appropriate roof system. Offers tips on shopping for software.
Facilities Management via Computer: Information at Your Fingertips
Hensey, Susan School Business Affairs; v62 n2 , p13-15 ; Feb 1996
Computer-aided facilities management is a software program consisting of
a relational database of facility information--such as occupancy, usage, student counts,
etc.--attached to or merged with computerized floor plans. This program can integrate data
with drawings, thereby allowing the development of "what if" scenarios.
Online Purchasing Systems for School Facilities http://www.edfacilities.org/rl/ecommerce.cfm (National Clearinghouse for Educational Facilities, Washington, DC) E-commerce websites that provide online products and services for school construction, facilities maintenance, furniture and equipment needs, compiled by the National Clearinghouse for Educational Facilities.
School Facilities Management
http://www.edfacilities.org/rl/facilities_management.cfm (National Clearinghouse for Educational Facilities, Washington, DC) Information on the operations and management of school buildings and campus facilities, compiled by the National Clearinghouse for Educational Facilities.
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